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HomeMy WebLinkAbout020314CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF FEBRUARY 3, 2014 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on February 3, 2014 in the Council Chambers at 540 Water Street. Mayor David King called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David King, Kris Nelson, Catharine Robinson, Michelle Sandoval, and Deborah Stinson with Robert Gray excused. Staff members present were City Manager David Timmons, City Attorney John Watts, Community Services Director Rick Sepler, Public Works Director Ken Clow, Deputy Finance Director Corena Stern, Special Finance Assistant Bob Jean, Planning Manager/Senior Planner Judy Surber, and Joanna Sanders Deputy City Clerk. There were none. CHANGES TO THE AGENDA SPECIAL PRESENTATION Mayor King recognized the Seahawks win of the Super Bowl. Proclamation for Community Read Mayor King presented the Community Read proclamation. Community Read Committee representative Linnea Patrick accepted. COMMENTS FROM THE PUBLIC Public comment Steve Oakford commented on lessons from the victory of the Super Bowl. He urged the City and County to work together on a parks and recreation solution. City staff response City Council Business Meeting February 3, 2014 There was none. CONSENT AGENDA Approval of Bills, Claims and Warrants EFTs in the amount of $25,588.78 Vouchers 122632 through 122644 in the amount of $6,735.93 Vouchers 122645 through 122695 in the amount of $146,532.36 Approval of Minutes: January 21, 2014 Authorize City Manager to execute an agreement with the Fort Worden Public Development Authority for advertising and joint marketing services not to exceed $44,000 Motion: Deborah Stinson moved to approve the consent agenda with the removal of Item C (Authorizing Fort Worden Public Development Authority Agreement) to New Business. Kris Nelson seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS Ordinance 3103 Extending the Moratorium in Ordinance 3094 (August 5, 2013) on the Siting, Establishment and Operation of any Structures or Uses Relating to Marijuana Production, Marijuana Processing, or Marijuana Retailing, Except Within Certain Commercial Zoning Districts, with an Amendment to Allow Production and Processing in the MC (Mixed Commercial/Light Manufacturing) Zoning; and Providing that City -Issued Business Licenses and Development Permits Relating to Cannabis Do Not Confer Any Vested Rights; and Establishing an Amortization Period for any Such Future Non -Conformation Cannabis - Related Uses or Structures City Attorney John Watts gave the staff report. This Ordinance extends and modifies interim regulations on marijuana establishments. This is not a ban on marijuana establishments, but restricts where these retail, processing and production businesses may locate. The Planning Commission is proceeding with a review of zoning options. This matter is scheduled to come back to Council in April and an interim ordinance is in place until that time. He commented on Councilmember Sandoval's recusal at the last meeting, noting that at the last meeting he thought it best for Ms. Sandoval to recuse herself based on the understanding that her husband was looking at a retail processing and production facility in City Council Business Meeting February 3, 2014 the City. That assumption was incorrect as that business is located out of City limits. Questions from Council to which Staff responded were about the locations of current businesses deadlines for open applications, and whether there might be future openings for new applications. Mr. Watts responded to questions about the definition of exempt in Section 5 versus descriptions of no vesting in Section 9 of the ordinance. There was no public comment. Motion: Kris Nelson moved to approve Ordinance 3103 Extending the Moratorium in Ordinance 3094 (August 5, 2013) on the Siting, Establishment and Operation of any Structures or Uses Relating to Marijuana Production, Marijuana Processing, or Marijuana Retailing, Except Within Certain Commercial Zoning Districts, with an Amendment to Allow Production and Processing in the MC(Mixed Commercial/Light Manufacturing) Zoning, and Providing that City -Issued Business Licenses and Development Permits Relating to Cannabis Do Not Confer Any Vested Rights; and Establishing an Amortization Period for any Such Future Non - Conformation Cannabis -Related Uses Or Structures (with amendments as noted to the ordinance title and removing the last sentence in Section 8). Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. At the next reading, Council requested a clean version as well as a line in, line out version. Ms. Stinson asked for an explanation of recent plan amendments. NEW BUSINESS Ordinance 3104 Amending Certain Sections of Chapter 20.04 of the Port Townsend Municipal Code Port Townsend Comprehensive Plan and Development Regulations Amendment Process Senior Planner/Planning Manager Judy Surber gave the staff report. In response to Council questions, Ms. Surber explained the timing of Phase I. She noted that part of the Phase I planning process would include joint meetings with Jefferson County. She also explained the time frame for site specific and suggested amendments and noted that the Parks Plan update would not require a comprehensive plan amendment. There was no public comment. There were several concerns about the readability of the proposed amendments to Chapter 20.04 and a request for staff to reread, rework and revise Exhibit A. City Council Business Meeting February 3, 2014 Motion: Catharine Robinson moved to approve first reading of Ordinance 3104 Amending Certain Sections of Chapter 20.04 of the Port Townsend Municipal Code Port Townsend Comprehensive Plan and Development Regulations Amendment Process. Kris Nelson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Report from Library Advisory Board Library Advisory Board Chair Jennifer Cohn reviewed the Council's tasks outlined in Resolution 13-032 and the recommendations of the board. Ms. Cohn then responded to questions from Council regarding the salary range, consideration of internal candidates, and changes to the job description. Council requested to see a job description with the changes identified. Additional comments were to avoid terms like "excellent" or "robust" skills in the job description as well as "having a sense of humor," because the terms are subjective and not general terms. Mr. Timmons noted that the Library Advisory Board would not be conducting the search and staff would also be finalizing the job description. He would schedule this replacement along with other organizational changes and turnover and would report back to Council on a strategy. He was impressed by the work done on the move back plan and he believes the City could include Carnegie energy updates in the Honeywell contract. There was no public comment. Motion: Catharine Robinson moved to approve the Library Advisory Board report and forward the recommendations to the City Manager. Deborah Stinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Authorize City Manager to execute an agreement with the Fort Worden Public Development Authority for advertising and joint marketing services not to exceed $44,000 City Manager Timmons gave the staff report. He noted that roughly 25% of the lodging tax income comes from Fort Worden, so the City has a vested interest in seeing those rooms filled. The Lodging Tax Advisory Committee is advisory to Council and has recommended Council approve a contract authorization with the Fort Worden Public Development Authority to advertising and marketing. Mr. Timmons responded to Council questions regarding the purpose of agreement and provided an explanation of the LTAC marketing budget and expenditures. He gave an overview of the legal restrictions for using lodging tax dollars. He also agreed to provide Council with the HVS conference center analysis report. City Council Business Meeting February 3, 2014 There was no public comment. Motion: Catharine Robinson moved to approve authorizing the City Manager to execute an agreement with the Fort Worden Public Development Authority for advertising and joint marketing services not to exceed $44, 000. Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT AWC Legislative Conference Mayor King gave a report of last week's meeting with legislators and reviewed the list of topics discussed: -Support for Drinking Water State Revolving Fund -Direct appropriation of $3,000,000 for City water treatment -Support for DNR request for flexible Conservation Futures -Support for Washington State Maritime Heritage designation -Passing the Senate Majority Coalition Caucus version of the proposed transportation legislation Mr. Timmons expanded on some of the above reports and also reported on the following: - Timing of 2015 legislative funding requests and transportation - His attendance at the Community Center forum on recreation issues. He will get to Council talking points on Community Center history. CITY MANAGER'S REPORT 2013 Year -End Financial Close -Out Report Special Finance Assistant Bob Jean presented the 2013 year-end funding balance summary. Deputy Finance Director Corena Stern reminded Council of the new format of the fund balance summary. She hopes to produce the final 2013 year end report to Council in February. She reported on adjustments to General Fund payroll liabilities and overhead allocations. Expenditures were withheld in the Street Fund and at the Library, so those fund balances would be carried forward to 2014. Another area going through a reconciliation was the General Government Capital Improvement Project for a reclassification of projects. The Equipment Rental Fund ended close to preliminary budget. Staff responded to questions on Affordable Housing Fund and System Development Charges. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION City Council Business Meeting February 3, 2014 There were none. COMMENTS FROM COUNCIL Public Works Director Ken Clow gave briefing on decreased stream flow levels due to lower than expected snow pack for this time a year. If the situation continues, conversations with the Port Townsend Paper Corporation would occur. Mr. Timmons reported on the following: - City executed contracts with three vendors for pilot testing on City Lake filtration. - Former Parks Department employee Theresa Fitzgerald will be working with the City again helping with monitoring in the watershed. - Capital Projects Department has employed Liz Hoenig on a temporary basis to work on the City's stormwater plan and other projects. - The current utility rate surcharge should hold until 2017 and 2018. Staff is still evaluating an increase in 2018. ADJOURN There being no further business, the meeting adjourned at 8:34 p.m. ,Attest: Pamela Kolacy, MMC City Clerk City Council Business Meeting February 3, 2014