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The Port Town ^end Library Board met on Thursday, December
27, 1973, with p�ia fQllcnai g member's prpFent ,, Kilham, Yearian,
,.� 41 b ra e/ a n G( , 71i*?
and Scheyer: The meeting- was called to order by Chairman Frank
Kilham, and Z Scheyer appointed Secretary Fro -tem. Following
the reading and approval of the minutes of the November 29 meet-
ing, the secretary read correspondence from Kate McCune commend -
i_nF the library board for it,^ effort to imTarove and extend library
services, a.nd Dorothy Doyle, Ubra.ry Consultant, accepting the
invitation of the Board to appear on Janua.r7,T 24, 1974 at 3:00
to discuss wh.•it as�7ista.nce the State Library could offer in eval-
uating, weeding, and imnrovir_n the library's collection.
The monthly vouchers were signed while Mrs. Wallin read her
monthly statistical report, presenting a copy to the secretary for
inclusion in the records. Proceeding on to a. written resume of
the previous month which she presented also for inclusion in the
minutes, Mrs. Wallin took exception to a telephone concensus
agreement of the board that the painting be completed before
the neiT carnet wa,s laid. Mrs. Wallin de ckred that it w) uld
be illegal for her or the board to approve the purchase n.nd pay-
ment of an item before it is delivered to the purchasing agency,
and that in this case where a. cai..endar TTea.r intervened it would
be difficult to accomplish it other- ,rise. She cited reference to
the closed me -ting law and wirned the board that the multiple
responsibilities covering the actual operation of the library has
often led to the mir ;taken belief that the board's duties and res-
ponsibi2ities overlap those of the librarian.
Discussion ensued a.^ to T�rhether to approach the Council to
renueFt the transfer of surplus funds within the budget to the
maintenance category in order to allow for painting to be complet-
ed before the carnet was laid, or whether to install the carpet as
originally planned. Mr. Kilha satated it would be possib...
Kilham. e t o
petition the Caincil at it' F-, next meeting to make the transfer bf
funds within the budget, hire the painting cone and the carpet
installed prior to the January 15, 1974 deadline. On a motion
by Z Scheyer, the board chose instead to insta.l..l the carpet as
originally pla,rned, while hminn that the, patchi•rork could be com-
pi,eted before installation.
Mr. Ki.lham reported on the offer irhich Xerox makes to
libraries to install Liai °.operated copier in the library at no
cost to the library with payment to the library at';the rate of
three cents per copy. Xerox agrees to filrnish paper, a change
making machine sales tax., installation charges, all supplies,
and assumes all resnonsibi-'ity for loss or damage to equipment
or loss of coins due to theft from the coin device in return
for charging the user at the rate of ten cents per copy, three
cents of which is retained by the local library. In return the
library oblia ?aticn rrould be storage of supplies, loading of
the machine, making collection records and change, providing
the electrical nower, clearing the machine if ,jammed, and send -
ing the monthly fee to Xerox. Xerox guarantees a. minimum profit
of 930.00 per month for the first 120 calendar days of use, after
which the library, will depend uuon the actual volume for its
receipts, and the machine will be removed if less than 700
copies per month are purchased, The board nostnoned decision
upon the contract until the following meeting when the full board
will have the opporttan.ity to review the agreement.
A motion was made bar Mr. Yearian that Mrs. Wallin contact
the city attorney rega7rdin7 the library's r.-Liability status rel-
ative to services such as painting, roof re-nair, etc)(. where an
accident factor is present and report to the Board at the newt
meeting. Motion carried.
A po:l.l taken of library patrons revealed that 21 exoressed
a desire to see the library open for an additional hour at 1l00
Pm and 19 requesting extension of evening hours instead. Mr. Year -
ian observed that the co -nt gave no expression of the opinions
of those who find it inconvenient to go to thelibrary during th e
the present hours. Z Scheyer stated that while opening at 1:00
Imight be the more conveninent thing for the library it might not
solve the needs of the people. Further discussion was postpone d
until the next meeting when the members will have had time to
research the matter further. Mrs. Wallin was requeFted tb con-
tinue the survey.
Mrs. Wallin advised the board that she had visited i�Tith Mr.
Geezer, a blind man who had complained to the chairman of the board
following* his inquiry at the library relative to repair of his
talking book machine,and that the situation had been resolved
satisfactorily.
Under new busi.ne s Mrs. Wallin asked the board if it would.
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like to authorize a % salary increase to the library assistants
as was Rranted across the board to city employees. Upon the sue»
man of Z Scheyer, the decision was postponed till the January
meeting TThen a full board would be present to voice its opinion.
Yrs. Wallin inquired of the raise would be retroactive, andMr.
Kilham replied that it would be up to the board to make that de-
cision at the time.
Mrs. Wallin advised the board that it 7,rould be necessary
for some to meet with her before January 15 to sign the remaining
vouchers.
Mr. Yearian made inquiry as to the disposition of the fine
money. Mr. Kilham ex,oNinedthat all fines go into a fund at the
city clerk's office together Tnrith non - resident fees, millage, etc.
to balance library exnendit,ires, and that while at,times an ex-
cess may exist, technically there is no reserve fund as expenrt -
tures balance it mit.
The board discussed the addition of the ramp entrance at the
rear of the building which trill be made possible through the
acquisition of revenue sharing funds. Mr. Kilham reported that
the acquisition of the funds shortly after the first of the year
seem.etd a certainty,andthat Mr. Sahli had been asked to review
his original design and snecifications. Following;; this, the board
should be able to call for bids on construction.
Mr. Kilham advised the board that in his opinion it should
be concerning itself with consideration of a county -wide library
system or with the possibility of giving better service to rural
Jefferson County, as this would become an issue of the future.
As the meeting adjourned, he also advised the board that in view
of the close of the year, this was his last meeting as chairman,
and the board "ould have to elect officers at the next meeting.
Respectfully submitted,
e da M. Scheyer
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