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HomeMy WebLinkAbout012487Digressions of note §§ = Action items or committee assignments BOARD RETREAT JANUARY 24, 1987 40 MINUTES Present: Cheryl VanDyke, Sue Sidle, Anne Steurer, Pete Kaiser Staff: Beverly Lamb, Carol Baird, Janet Anderson, Beth DeJarnette, Eleanor Johnson, Barbara Kaiser P%:T2snNNFT. Salaries: 1987 salary levels were reviewed. These levels represent an increase, but the board felt the total personnel issue- - policies , procedures as well as salaries -- needed to be examined in 1987 before further adjustments are considered. The need for the personnel committee to get going early was stressed. The City Council library committee is composed of Mary Norwood, ch. , Verne Jones, and Jean Canfield. We need to present our revised 1987 budget to the council as soon as possible. The board needs to establish personnel policies and salary ranges, goals before meeting with the Finance Committee. [ §§ Staff members of the Personnel Committee are: Beth DeJarnette, Carol Baird, and Barbara Kaiser. Job Descriptions: The board was presented with revised job descriptions which must be reviewed, revised, and /or approved. The Director's job description must be completely revised by the board. There was a discussion about certain responsibilities which are currently not included in any job descriptions which should be considered when job descriptions are revised. These include: equipment coordinator, money counter. [ The possibility of an equipment committee from the board was also discussed. We are getting a lot of new 8 expensive equipment and need to improve security $ maintenance.] FEES FOR SERVICE This is an issue for which an overall policy must be developed. There should be policy subcommittee. Once policies are developed we need to meet with finance committee to explain our philosophy. Items for which fees might be charged: ILL photocopy charges, ILL charges from lending libraries, per transaction ILL charges, DIALOG. [ Schedules for board meetings were discussed. It was suggested that one issue per month be considered and that a schedule be developed and advance notice be given before each meeting. The developed schedule will determine committee work. The chairperson, secretary, and director will need to meet before eaach meeting to arrange information packet & establish agenda.] • § §Policy /fee committee members from staff: Bev, Janet § §Library cards were referred to policy committee CHILDRENS' LIBRARY REPORT Beth reported that 2 pre- school story hours have been given is each week throughout the year. This year she will be making class visits with Dahti Blanchard who will share medieval music. The schools have not been able to bus classes to the library for several years � there is a need for that contact to be renewed. Beth will also be working with Intermediate School classes $ working with 7th and 8th grade classes in the library. The READ (Reading Eating And Discussion) group was formed last spring among high school students & will continue developing this year. Summer reading club - -90 signed up, 12 -14 finished. Beth is going to look at other possible ways of approaching the summer program, possibly including a tutoring program similar to the County's. �7�1�F1� Consumer Health Information Center: The final report is in the works. The grant was successful in meeting the stated objectives with the possible exception of publicity. A resource center with a core collection was established which included print, non- print, and magazines. There was increased access to information through DIALOG and community programs were offered. The original goal of the grant was to result in a health collection totaling 325. In fact, over 325 new books were added to the collection during the year. Circulation in health related areas didn't increase, people checked out the new material instead of the old. With videos purchased through the grant, PTL circulated non - print material for the first time. (aside from a few dumb records and language tapes). A "dumb termninal" was purchased for DIALOG searching. This is a portable terminal which could be taken to other agencies for training or demonstrations,. Originally there was to have been a city -wide mailing of a Consumer Health Information Center newsletter. This proved too expensive so the information was included in the Friends newsletter. Programs included workshops on parenting, caring for aging parents, PMS, healthy holiday snacks. The programs were not overwhelmingly successful in terms of turnout. Career Information Center: The advisory committee met for the first time, reviewed program objectives and began a discussion of topics for workshops. The major purchases of equipment and furniture should be done by March. The handbook for young adult job seekers has been assembled by the high school journalism class & will be revised and • then printed. 2 LaserCat grant proposal: We have applied for a grant to establish the WLN LaserCat CD -ROM system. These grants will be awarded March12. If funded we would purchase the LaserCat hardware s subscription $ be able to streamline ILL operations, catalog all material from LaserCat data- base, 6 increase amount available for new book purchases by not purchasing cataloging a getting maximum book discounts. PART II: Board discussion POLICIES AND PROCEDURES § §Board needs to maintain list of current board members, committee assignments & terms of office. There needs to be a consistent schedule of policy review and revision $ the board chairperson needs to monitor committee activities to ensure this is happening. § §Elections: Sue Sidle, Chairperson Pete Kaiser, Secretary § §Committee Assignments: (including staff) Personnel: Beth Dejarnette, Carol Baird, Barbara Kaiser Cheryl Van Dyke, Anne Steurer Building: Laurie Stewart, Pete Kaiser . Budget: Anne Steurer, Laurie Stewart Policy: Bev Lamb, Janet Anderson Cheryl Van Dyke, Pete Kaiser The chairperson shall act as ex officio member of all committees. § §Anne Steurer was identified as board liaison to the staff and will attend staff meetings. § §Cheryl Van Dyke will continue as board liaison to the City Council. § §Sue Sidle will continue as board liaison to the Friends of the Library. Schedule: A schedule for meetings needs to be developed. § §Sue, Pete, Bev will develop a preliminary schedule and agenda for the February meeting. FIVE YEAR PLAN Since this was developed jointly with the County Library we need to meet with them and explore possible ways for updating. § §The two board chairs and library directors will meet to explore options. 0 3 LIBRARY BUILDING PROGRAM . § §Cheryl moved and Anne seconded that the feasibility study be accepted. The motion passed. Discussion followed concerning where do we go from here. It was decided that a citizens committee should be organized to explore ways of obtaining local funds to match LSCA Title II grant funds. Possible funding sources include: 1. Pri vate funds -- donations, foundation grants 2. Fund raising coordinated by the Friends of the Library 3. Centennial project 4. Community organizations. The LSCA schedule was discussed, grant proposals are due around April 15 -- before then we need some solid strategies developed with targeted amounts. § §Cheryl moved and Anne seconded that we pursue the building plan as presented in the feasibility study. Motion passed. § §Cheryl moved and Anne seconded that a citizens committee be established to develop funding strategies. Motion passed. § §Sue will appoint committee members with input from board members and council. The first meeting has been schedule for Feb. 9. 7:00 p.m. at the library. § §Library board meetings will now begin at 7:15. The first 15 minutes of each meeting will be for signing vouchers. The procedures for identifying, recruiting, and orienting new board members were discussed and referred to the policy committee. § §Public relations will be discussed at the February meeting. Vouchers were signed. The meeting adjourned at 4:15. 4