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PORT TOWNSEND LIBRARY BOARD
SPECIAL MEETING JULY 31, 1989
MINUTES
Present: Lars Watson, Sue Sidle, Mike Mortenson, Anne Steurer,
Gwen Howard, Beverly Lamb
The meeting was called to order at 7 :30 to discuss the three
agenda items advertised in the call to meeting.
1. Contract
The board reviewed the proposed contract with Hoffcon, the
low bidder on the project. Included in the contract are the
agreed upon alternates as well as a 60 day price guarantee for
3 alternates as suggested by the City Council.
The start
date was discussed, it was set to
give us
the maximum
allowable
time to remove the asbestos 6 be
sure the
building
is ready
before the contractor is scheduled
to begin
work.
If we are
ready earlier, we can notify the
contractor
6 he can
step up his schedule if desired.
The board discussed the end date. It is likely we will need
to rent the Castle Hill space for one month beyond the current
contracted year 6 the budget committee should include the extra
amount for rent in next year's budget request.
• Mike moved and Sue seconded that we accept the proposed contract
with Hoffcon with the addition of the Library Board Chairperson's
signature to the contract. Motion passed.
2. Asbestos removal
An asbestos removal proposal from D &G Mechanical to remove
the interioir library asbestos was presented. Their original
$5,000 estimate, prepared for the LSCA grant still stands and
is covered in our library budget.
Mike moved and Anne seconded that DaG be authorized to remove
the asbestos. Motion passed.
3. Proiect organization
There was general discussion of the role of the Library Board,
Building Committee, extended Building Committee during the constrution
process. While we need to be sure communication is maintained
among all the players - -e.g. Board, contractor, architect, city
council ---we also must streamline the process so decisions can
be made in a timely manner.
0
Board meeting minutes 7/31
p. 2 of 2
The Board's Building Committee will oversee the process and
determine which decisions require a special meeting of the board
and which can be made by the committee. There will be regular
meetings with the contractor which Bob Little & Bev will attend
and on or more Building Committee members as well.
Gwen moved and Mike seconded that the attached organization
chart be approved for the construction project. Motion passed.
The meeting adjourned at 8:50.
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