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PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
April 24, 1989
Call to order 7 :30 pm. Present: Watson, Sidle, Mortenson, Howard,
Steurer; Director Lamb, Karen Chang, City Council.
Signed vouchers.
Minutes of previous meeting. Agreed to strike out sentence on signing
of construction contracts. Minutes approved as corrected.
Library Director: budget, comment on furnace oil, usage up because
of cold spring. Discussion of showing of film — Hearts and
Hands; of interest to quilters, may be repeated.
On May 26, talk by author of The Power of Limits; part of
State Humanities program.
Childrens Librarian; Junior HS class has done Discoverer Program.
Boaxd suggested letter to High School on continuing rental
of the program. Beth will draft.
Committees: on Policy, change in Video circulation, now only one
and overnight. Agreed desirable to allow checkout of two,
experience has shown that will not deplete stock.. As to length
of time, 2 days common allowance. Use in classroom is handled
separately. Decided to approve checkout of two videos, and to
postpone decision on length of time.
MOTION; to amend Video Policy so as to allow checkout of 2 unite.
Building: Gwen described sequence of meetings. Designer at last
meeting; next meeting will be April 28, then with Mayor and
doStricklin on May 2. Council meeting May 2, architect presentation
of final plans.
Bev — question from architect on corner lot; decided to do
schematic, keep separate for later bid item. Complete design
contingent on funding etc.
Lars will sign contract with Bob Little, Library Rep.
Bid documents to be ready May 16, date extended by State.
Notice that Glen Ison has joined Building Committee.
Discussion of local contractor bidding, and union inptt.
Carnegie Room: Lars suggested need to emphasize to architect, to
fulfill promises to large givers; especially suitsble place
for Plaque with names. Discussion of open stand, carefully
finished frame; or alcove at entrance from stair and elevator.
Details will depend on whether 'multipurpose' room is one
or two rooms. Sue mentioned that Friends may have funds to help
with 'Carnegie' details.
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LIBRARY BOARD MEETING
April 249 1989
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Time Line: City Council presentation May 2; Bid documents out May 16;
Bid opening in 30 days — June 16.
Lars indicated possible need to negotiate with State before Council
meeting.
SPECIAL BOARD MEETING Monday, May 1, 7 :15 pm.
Visitors spoke to Board briefly about plans for corner lot.
TEMPORARY QUARTERS;
Board discussed details of Castle Hill space; owndd«by Bank, not
Pickett. Also more on Lincoln School — ,many uncertainties,
little time; Catholic Church, should be looked at.
Need to rate the three, then follow best one; limited time.
MOTION; pursue Castle Hill site plan to definite details; if not
suitable, go to study of next one. Plan on recommending site,
with costs, by Monday meeting.
Time: need to start lease by June 15; for 9 months plus 3 month
option. Contingent on award of bid.
Bev: need for dates for move planning; will take 3 -5 days, over
a weekend. Needs Board permission. Anne will work with Staff.
• New Business: discussion of Memo of Agreement, drafted by State,
describes City responsibilities, to which City must agree.
Bev: Board policy education: program on Role Planning. Needs
a separate session. Major items in pamphlet were discussed.
Adjourn about 9:15 pm.
E. P. Kaiser
Minuting Secretary
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