HomeMy WebLinkAbout032789PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEE'T'ING
March 27, 1989
Call to order 7:30 pm. Present: Lars Watson, Arun Steurer, Sue Sidle,
Mike Mortenson, Gwen Howard; Bev Lamb, Carol Cahill.
Signed vouchers, new unit form devised by Bev Lamb.
MINUTES of previous regular meeting, discussed and approved.
ARCHITECT FEE: interim bill for services to date; discussed. Payment is routine.
DIRECTOR: Circulation up 3% last month; noted that video tapes now are
part of circulation figures. Fax machine usefulness described. Bev will
attend meeting of Uptown Business Assoc. March 28. Lams commented that
the persons favoring the parking -use of the corner lot be encouraged
to have their ideas known.
CAROL: FAk machines here and at County Library, fast intercourse; to
Seattle library about 20 minutes. Need for policy for outside personal
use; described use at other libraries, most do not allow outside use.
Longview is allowing at no charge, is monitoring use. There at first it
was not competing with private FAX, now it is, as ours would be. Sending
less time and expense (chiefly phone.) thatt� receiving. General opinion:
best not to compete directly with private business.
Policy needed: Anna and Gwen will consider, to be ready for June
meeting, for July action. Difference between text - short time - and
pictures, longer scan. There now is a special FAX phone number.
TEMPORARY SITE; Visit to Lincoln School. by Ann, Bev, Bob Witheil 4�e�ob
Little. Little made cost estimates, which Bev has. Generally:
Heating - $2600, Plumbing -- $ 300, if only to hook up existing fixtures
and in absence of hidden problems; Glass - $1900; Total $4800; not
including partitions that will be needed.
REACTIONS: Ann had negative at first, better after visit; the 3 chief
rooms in good shape, good space arrangements. But Ann, Gwen, and City
Finwee Committee members - .especially Jean Camfield - generally,�negative,
because of unknown heat, insurance costs; parking problems.
Ann emphasized that this was not a decision-making group.
School Board is generally favorable, thinks insurance not major problem.
City Finance Committee generally favored the Castle Hill site.
Mention of Aldrich's second floor - not favored.
Lars: Lincoln upgrade figures look small, many unknowns. School Board
is on record as not wanting to spend money there.
Gwen: traffic restrictions. Sue: mechanics of getting repairs done,
an added burdan besides the new building. Bev: some of staff are for the
Lincoln site, others for Castle Hill. Question of handicap access.
The two sites (temporary) would tap different segments, student vs.
west -side adults; discussed at length. DECISION needed soon. Mike
added need to know about phone lines, and electrical outlets.
Further discussion: better to have lindlord to handle problems.
Castle Hill site owner - Pickett (sp) desirable to discuss rental with
him; possible donation of part of rent. Library use would bring added
business to stores there, Suggested to talk with Shirley Rudolph, who
is realestate agent there. Sue will follow up; Rudolph services should
be donation rather than charge. More on this for April Board meeting.
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CITY LIBRARY
MINUTES -- 3 -27-89
TIME FRAME for teary site: move in June, occupy 8 or 9 months, to
next February.
NEW BUILDING; Committee meeting 2 weeks ago, no major changes, Interior
designer was there. Another meeting April 11, with designer and architect.
Discuss colors and materials, Lars commented on high cost of a chair;
Bev said designed to last Long (like 75 years) vs. cheaper chairs that
get wobbly in a few years.
Gwen pointed out short time t6 planned Bid date of May 1, with
question of extension from State beyond that. Perhaps earlier nesting
needed, also should have Building Committee meeting afternoon of same
day, to expedite.
Bev described need for statement to satisfy Office of Historical
Preservation, on history of house, and historical significance,
especially notable events of persons involving both the house and
the house —site. This will be prepared,
CITY COUNCIL — gap in understanding Library plans and need for corner lot,
need for clear unders�5ding of Library Board authority, and statement
from City. Distinction between Library authority on Library lots,
and on the corner lot, It appears Board has authority to plan corner
lot, and to allocate architect fees. Library Board cannot sign contracts,
for construction; (for services such as Bob Little ?' — see below).
Dave Grove has suggested that City would do some work, cheaper than
bid prices.
ARCHITECT DESIGN FEES -- for current Mork, should not be added design cost
for corner lot, but can spend equivalent of that originally Manned .
for paxkigg and access on Library Lots.
MOVED, second, approved, to add $2250 to architect design fee, for parking
design for corner lot. This motion authorizes that work.
REZONE -- need was briefly discussed.
GWEN — need added member, or members, on Building Committee, a. concerned
community person. 3 names mentinned, Gwen will contact.
BEV — coming time to put Bob Little on payroll, for document work.
MOVED, second, passed, to authorize Chairman to sign contract with
Bob Little, as previously approved.
BUILDING BUDGET WAS discussed. IArs mentioned question of architect charge
for travel, when he worked both for Library and for City; discussion
of how to find out about charges to City.
Mentioned that Personnel chair is Mike; Publicity chair is Gwen.
Bev suggested that the friends put out a mailing to include need for
volunteer help in moving, and help in collecting names.
CITY COUNCIL meeting April 18: Architect to present detailed plans to
Council. Desirable for Board to attend.' Lars will be absent.
Suggested need for rotating attendance at Council meetings, Bev
has done some of it, to pick up items of interest to Library. Also
after start of construction, regular report to Council on progress.
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CITY LIBRARY
MINUTES -» 3 -27 -89
CHAIR - announced commendation to Ann for outstanding job on presenting,
the State and local aspects of the evaluation of the Library Director.
SUE - announced the desirability of attending the annual Friends meeting
at the Shanghai Restraurant on April 3 . New officers and board will
be elected. Friends will allocate funds for the plaque for names
of large contributors to Library Fund.
Anne announced receipt of IRS Form 990, yearly .form for continuing
tax --free status, needed now because Fund income exceeds the minimum,
Adjourndd, about 9:30-Pm.
E. P. Kaiser
Minuting Secretary
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