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PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
October 22, 1990
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Call to order - about- 7:5(1 pm.
Signed vouchers. Approval of previous minutes.
Library Director's report: financial summary.
Bev -- 4--day workshop on 'Facilitation' for Leadership, excellent,
will be done again and worth Board and Friends reps to attend.
Public attendees: on ILL limitations, Steve Schumacher stated need of
researchers for more, cited Seattle Library; asked for flexible
system, perhaps for those needing more for limited time. Further
discussed by other public persons. Limited fees suggested.
Sue cited size of Seattle and other larger libraries. Fees have
been discussed repreatedly. City Council questions expense of ILL,
as subsidizing research work etc. Allocation of limited staff time,
trained people, volunteers not a completely dependable substitute.
Schumacher suggested added wor &load of 5- ..10%, 'only'; but can't hire
a trained person for 10% time.
Bev - time is limiting; all other activities the same; hard to handle
added fluctuating load. Sue - for example more book money needed,
vs. help for special needs.
Board needs to add to whole pot, with overall study, a Staff-
Board function. Not piecemeal; meld with whole operation.
General discussion: use of volunteers? System of Merit Points; Grants
for special services.
Current study of Youth- Children services, broad input; this is major
issue, being studied by Staff and Board with public input.
Finally on ILL, Carol Cahill appeared, and talked separately with
Schumacher and others. After further discussion, - -
MOTION by Sue: It is consensus that handling of ILL is important issue
to be dealt with as soon as possible, in context of planning for
overall mix of services. MSA.
Friends of Library; Jean Dunbar announced Annual luncheon meeting
tomorrow; listed recent purchases for Library, especially new copier.
May need new sources of funds. The impending deficit of funds
for Landscaping will be disuesed at next regular meeting.
Landscaping: Gwen outlined progress, choice of Designer, mesting�of
Committee with Designer , funds available. Decided to separate
Ison Memorial $3000 per wishes of that group, Designer is working
separately with them on Sitting Area that will include cat sculpture.
This leaves about $7000 for a projected cost of about $10,000.
John Barr presented his detailed plant layout. This is planned to need
watering chiefly in first years, by movable (not buried ) water
system. Costs -» up -front for John - and scheduling, including
deferral waiting for funds, were discussed.
Plan for Library -Apt. boundary: along new wall above parking lot,
trees (Hollywood Juniper) etc. Behind Library, plan to break paving
back to line agreed on with Apt. owner; to establish 2 parking
spots at top of ramp down to Staff parking area; and to have a
. pave -stone path behind Library for Staff use, inconspicuous.
After discussion -
MOTION I,LSA, to accept Designer's plans for Landscaping.
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PORT TOWNSEND PUBLIC LIBRARY
BOARD OF Directors
Oct. 229 1990
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Handling of LANDSCAPE DESIGNER contract was discussed. Suggested
that draft contract by City Attorney is unnecessarily complex.
Suggested that most funding be handled through Friends, and that
they be asked to be principal paxty on contract.
MOTION that the Friends of the Library be requested to act as
principal on Contract with Landscape Designer, on Design and
installation of design features and plants. MSA.
Budget for 1991: Sue has met: with Finance Committee of tCouncil.
Mayor accepted added funds for books etc.; but overall instructed
Library to cut out $10,000. Committee had comments abut no
charge for ILL, nor for meeting rooms. Mentioned possible later
request by Library for emerggney appropriation.
Discussion: remove $5thou from equipment, $5thou from books.
Better -- $4thou from equipment, leaving $1thou as line item in
budget for future bargaining; and $6thou from books.
MOTION to adjust 1991 Budget by cutting $4000 from equipment line
and $6000 from Book line. MSA.
Bev described sjo &ght —of hand operation of adding $20thou and
subtracting $20thou.
Handling of a $5000 fund with Friends was discussed.
Old Business: honoring Volunteers, a Library function, before
e Christmas; Open House, also dedicate new format of Children's
Library, Reading Room to Friends. Possibly December 15.
Sue discussed program for Steering Committee and Public
on Youth Services.
Adjourn 10 pm.
Minuting Secretary
E. P. Kaiser
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