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PORT TOWNSEND PUBLIC LIBRARY
BOARD OF TRUSTEES
Regular Meeting
July 30, 1990
Called to order 7 :50 pm.
Present: Watson, Sidle, Mortenson, Howard, Steurer;
Library Director Bev Shelton; Jean Dunbar, Friends of the Library.
Minutes of previous meeting were approved.
LIBRARY: Budget and building finances were discussed.
Circulation has equalled last year; surge at opening of new space.
Meeting room well used, many types.
New Library generally very good; new maintenance excellent.
Comments that upstairs Reading Room is too quiet - -
Children's Reading Club starts August into Sept.
FRIENDS: books be4ng collected and moved for Fair sale.
Anne is working on IRS statement, reconciling accounts.
BEQUESTS: one in a recent will is being contested. Suggested to ask
Karen Hildt for advice on wording in wills.
NEW BUDGET: Sue - process starting, to be at City in September;
Important to be timely. Discussion of new personnel costs, books..
Lars - expanded use of new building should be emphasized.
ROOF: cost separate from bldg. budget. Bob Little is slawly
preparing specs for bid.
PERSONNEL: Mike described new piicy on Leave of Absence.
after discussion -
MOTION: to adopt new policy as written, MSA.
Bev described two personnel needs:
1. In lieu of Barbara, through September; Dahti Blanchard hired.
2. In Janet's place, Children's: few applications, 3 qualified.
Two of them offered job- sharing, accepted: Marnie Frederickson
and Carol Baker, ( 25 hours, to alternate 3 months each. Marnie
to start mid -- August.
High School work: less than Janet did, short of people. Lars
emphasized importance of work with school. Sue mentioned that
the new Supt. and Principal gives an opportunity. Gwen
mentioned Economic Development office, possible tie -in on
young-- adult work.
LIBRARY HOURS: Mike and Bev - possible to go to 6--day open in January,
with same staff, plus more page help. Suggest hours 11 -5 on
Monday, Friday, gatdy.
Gwen asked about Sunday; Sue suggested possible 1-5, run by volunteers.
Page help, now 1 at 15 hours /week. Bev wants 2 or 3 doing
20 -25 hours each.
Bev - request for leave of absence Oct. 13 to Nov. 26.
MOTION: request approved, MSA. Beth and Carol Cahill will share
administaative duties.
BUILDING:
Carnegie Room; present rule on $25 damage deposit is difficult;
change ? -- modify wording to "may require "; require only when
food served, or for crafts or very large groups. Anne preferred
specific wording. Referred to Policy Committee, by motion --
MOTION, MSA.,
Final inspection of bldg.: still to be scheduled, several items
to be fixed. Important to get all warranties, instructions, etc.
before final payment. •
(-- 0 f 2
BOARD OF TRUSTEES
July 30V 1990
Lass mentioned need to list all accounts, Rand sources, of Library
and Friends; and list of needs.
A
NEW COPIER: high priority. Jean Dunbar — enough .rands in Friends
accounts to cover cost. Jean said Bev should also figure in
a collator and other desirable aids.
Discussion of possible need for a large screen at end of Carnegie Room.
Bev — offer of paintirjg for hanging; discussion. Agreed that loan
arrangement would be best. Former rotating exhibits worked will.
Might tie in to Gallery Walks.
LANDSCAPING: ads and letters to possible bidders, low response.
Board decided to form Committee, with member from Pink House group,
Friends, Board, Staff, plus 7 public members, to wit:
Peter Kaiser, Glenn Ison, Janet Morten6on, Stan Dayton,
Steve Scharf, Everett Whealdon, Joanna Rienstra.
Adjourn 9 :40 pm.
E. P. Kaiser, Minuting Secretary
L.
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