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HomeMy WebLinkAbout090913 Port Townsend Arts Commission Meeting Minutes September 9, 2013 3rd Floor Conference Room, City Hall Commissioners Present: Stan Rubin (Chair), Kris Morris, Laureen Martin, Linda Okazaki, Erin Fristad, Dan Groussman (minutes) Commissioners Excused: Nancy Rody Approval of minutes: MOTION: KM moves to accept minutes from our last meeting with minor changes, 2nd by EF, unanimous approval. Chair's Report: SR began the meeting by adjusting the agenda to accommodate our guests. Guests: Anna Quinn from The Writers'Workshop. She reports that her organization is growing rapidly and in need of more venues. She is requesting the use of the Cotton Building or Pope Marine Building. She would like to offer these events for free. KM: how many people normally attend?,there may be a need for a larger venue for the David Wagoner event. Anna: usually 30-40. LO asked for specific dates. Anna: already reserved for Oct. 5, 12,Jan. 25 and sometime in April. Anna agreed to display the PTAC logo at their event and in marketing materials. LO would like to see a paper application for our records. SR directed Anna to the application at the clerk's office downstairs. Venue support decision tabled. 3:18pm. Anna left the meeting. EF arrived 3:20. Karen Clemens from Centrum apologized for the late date of her funding support application. She thinks that significant community benefit would result from the support of her proposed program. KM noted that some several thousands are already being contributed by Centrum. LO noted that office supplies are sometimes easier to pay for than technical personnel. EF noted the high caliber of the application. Denise Winter: Key City Public Theater's youth program has a couple solo-performer programs in the fall. She wants these programs to reach out to the schools. Denise is proposing a free preview for teachers who will in turn then promote the program amongst their schools. She is asking for$530 in support,which will assist in printing a study guide to distribute to teachers. She has a funder already who is helping to give seats to many Jefferson County schools. SR: who will get the study guide? Denise: all the teachers who attend the preview: local history and art teachers. Invites will go to all private and public schools in Jefferson, Clallam and Kitsap Counties, possibly Island and possibly west Jefferson County. LM: sounds like a good idea. EF: sounds well thought out. Denise noted that the data base that the PTAC would help fund would also be used in the future for other arts events. LO commends the idea and the group too and says it is what makes our community so valuable as an arts location. Denise left the meeting 4:40. Chair Report (continued): SR noted that Phil Montenegro's IS literary arts magazine was published and the PTAC received a complimentary copy for our records. Phil provided full of acknowledgement to the PTAC for their support. SR offered an update on the Seavey Jackson plaque. He reports that he has followed up with The City and that the project is underway. The funds are not coming from our budget. SR also noted that Council has approved the change from Wave Viewing Gallery to Wave Gazing Gallery after the Commissions conveyance of Frank Vane's testimony as to the originally intended name. Regarding the ADA accessibility issue: City Attorney John Watts suggests that if funding support applicants are not providing an ADA accessible venue that they at least have a plan to accommodate patrons that may require alternative access. Commissioners agreed that we should revisit this issue when Nancy Rody is here since she worked on this earlier. PTAC Budget: EF reported that since we are not going to have finalists for the Uptown public art project this year we can allocate the funds for it next year. MOTION: EF moves that we postpone our transfer of the$1500 to the next calendar year. LM seconds, passed unanimously. Funding Support: Rainshadow Chorale has requested funding support for their ongoing programs. LO noted that in the past we have not funded the purchase of sheet music, as the sheet music would then be the property of the city. KM suggests we look instead at their line item for art, posters and programs. KM noted the quality of the program. Regarding all three funding support requests: KM commends all three organizations,especially Key City's approach to involve teachers in a free event to help promote their future events. MOTION: LO moves we fund Rainshadow Chorale up to$500 for publicity and brochures. LM seconds. Unanimous approval. MOTION: KM moves that we fund up to$530 to Key City Public Theater for the design, printing and mailing of invitations to teachers and for the creation and copying of a teacher's study guide. EF seconds, unanimous approval. Furthermore, KM moves that we fund Centrum's youth program for up to$950 for rental space, office supplies, concert set, and media and publicity. EF seconds. Unanimous approval. Angel of the Arts: LM handed out a summary of the nominations. She reports that there were several strong nominees. After discussion and consideration, DG moves that Gale Wallis be designated Angel of the Arts for 2013, and that Jannette Force be Patron of the Arts. EF second, unanimous approval. Friday, October 25 is the Angel of arts Ceremony. Meeting ended: 5pm. Next Meeting:Wednesday, October 2, 3pm, 3rd Floor Meeting Room, City Hall