HomeMy WebLinkAbout110413 CITY OF PORT TOWNSEND
MINUTES OF THE BUSINESS MEETING OF NOVEMBER 4, 2013
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in regular session on Monday, November 4, 2013,
in the Council Chambers at 540 Water Street, Mayor David King called the meeting to
order at 6:30 p.m.
ROLL CALL
Councilmembers present at roll call were Robert Gray, David King, Kris Nelson,
Catharine Robinson, Michelle Sandoval, Deborah Stinson, and Mark Welch.
Staff members present were City Manager David Timmons, Public Works Director Ken
Clow, Special Assistant Bob Jean, Deputy Finance Director Corena Stern, Public
Services Director Rick Sepler, Interim Library Director Bev Shelton, Police Chief Conner
Daily, and City Clerk Pam Kolacy.
CHANGES TO THE AGENDA
Mayor King stated that the City Attorney is not present tonight so the scheduled
executive session will be deferred to the next business meeting.
COMMENTS FROM THE PUBLIC
Patrick Moore regarding the annual audit exit interview meeting.
CONSENT AGENDA
Bills, Claims and Warrants
Vouchers 121926 through 121929 in the amount of $2,202.83
Vouchers 122021 through 122029 in the amount of$225,833.06
Approval of Minutes: October 14 and October 21, 2013
Authorize City Manager to negotiate a contract with Systems for Public Safety to
provide specialized parts, installation and maintenance to up fit the new police
vehicles
Motion: Deborah Stinson moved to approve the consent agenda. Mark Welch seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
UNFINISHED BUSINESS
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2014 Budget
City Manager Timmons introduced the item and noted that it is still marked as a
preliminary budget because there are some outstanding items to be resolved,
including the impact of the LT2 water project. Changes will be incorporated for the
third and final version of the budget which will be ready in early December. He gave
an overview of the issues related to the project including a formal cost recovery
program.
Mr. Jean then reviewed the list of"Budget II Updates" which was distributed at the
meeting. This included 2013 Supplemental Updates, 2014 proposed Budget Updates,
and items which are not yet included but need to be determined before budget
adoption.
Mr. Timmons added that related items include a banking services contract,
establishment of a line of credit, closing out funds that are no longer needed (such as
City Hall construction), and budget impacts of Mountain View and the Library move
back to the Carnegie.
Mayor King also noted that the Council needs to revisit the General Fund line items,
which were not reviewed at the workshop. This could be done at the special meeting
on November 12 or the optional meeting on November 14.
Further discussion included water rates, system development charges, details about
fund closures, training costs, travel policies, timing of decisions and financial impact of
costs related to Mountain View, and staffing needs to support Council and advisory
committees.
It was suggested that some annotations be added to the budget indicating the support
the City provides to various non-profits since this does not appear in the line item
budget. The policy of Development Services operating with 100% cost
recovery should be reviewed.
Public comment
Patrick Moore regarding the City Manager's budget.
Steve Oakford regarding Mountain View.
Discussion was closed, to be continued at the November 12 special meeting.
NEW BUSINESS
Resolution 13-031, Adopting the Jefferson County - City of Port Townsend
Comprehensive Emergency Management Plan
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City Manager Timmons stated that the Comprehensive Emergency Management Plan
must be updated every four years. Councilor Stinson added that the updated plan is
much more readable than in the past and that a copy will be available in the Mayor's
office. She also noted that the state has been complimentary and will be using this
plan as a template for other communities.
There was no public comment.
Motion: Catharine Robinson moved to approve Resolution 13-031 Adopting the
Jefferson County- City of Port Townsend Comprehensive Emergency Management
Plan Deborah Stinson seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
PRESIDING OFFICER REPORT
Mayor King reported on attendance at the Arts Commission Awards ceremony, the Kai
Tah celebration at the Yacht Club and the downtown Halloween festivities. He also
addressed the need for Council correspondence protocols.
CITY MANAGER REPORT
Mr. Timmons reviewed: a request from the PUD for the City to take ownership of light
standards; a general agreement is near regarding the Transit property and the Visitors
Center; PDA lease signing ceremony to be held at Fort Worden; partnership with the
hospital district; concerns about the YMCA forming a separate facilities study group.
Customs House
Mr. Timmons said that at the next business meeting, a Resolution will be presented
which transfers the City's interest in the Customs House to the Washington Trust for
Historic Preservation.
Mike Early - Golf Course Assignment
Mr. Timmons reported that Mike Early, the current leaseholder at the golf course, is
leaving and has proposed that an employee take over his business. The City is
reviewing this proposal and will bring action forward to the Council at the next
business meeting. During Council discussion, it was requested that packet materials
for that meeting include a copy of the prior lease.
SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR
STUDY SESSION
COMMENTS FROM COUNCIL
EXECUTIVE SESSION - PERSONNEL AND POTENTIAL LITIGATION
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(RESCHEDULED)
ADJOURN
There being no further business, the meeting was adjourned at 8:26 p.m.
Attest:
Pamela Kolacy, IVIMC
City Clerk
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