HomeMy WebLinkAbout050113 Port Townsend Arts Commission
Meeting Minutes
May 1, 2013, 3 pm, 3rd Floor Conference Room, City Hall, Port Townsend
Members Present: Stan Rubin (chair), Kris Morris, Erin Fristad, Linda Okazaki, Laureen Martin,
Nancy Rody, Dan Groussman (minutes).
Guests: Janette Force, Port Townsend Film Festival
Review of Minutes: Motion NR approved minutes from April 3 as corrected, 2nd by LM, unanimously
approved.
Chair Report: Rainshadow Chorale submitted a favorable report on their event and expressed
appreciation to the PTAC. They hired a guest conductor for the first time in 10 years. Karen Burrows
reports it was the most professional performance so far by this group. Their poster carried our logo. SR
noted that Songwriting Works also recognized us and used our logo on their poster.
Nichole Dement, expressed appreciation for PTAC granting use of Pope Marine Bldg for their Edge
Program later this year.
Concerns that PTArtScape has not been promoting their event as "no one turned away for lack of funds"
was discussed. SR followed up with Susan Doyle who says she will rectify the situation to state
"suggested donation."
Funding Support: The Port Townsend Film Institute requested support for the Peter Simpson Free
Cinema to be held in the American Legion Hall. LO said she supports the event but is concerned about
the arrangement of donation bins at the door-she would like to see something more prominently
saying "no one turned away due to lack of funds." LO would like to see more of an effort to solicit
donations at the door to help them with their budgetary needs. NR pointed out that they are only
applying for support from us and asked if they intend to hold the event if they don't secure support from
us.
Questions arose as to why the event prefers the American Legion Hall venue. Janette Force, with the
Port Townsend Film Festival (who conveniently just joined the meeting at 3:40) says the change of
venue was for a better quality screening and that the theater-like layout of the venue lends itself to a
richer experience. NR asked about other possible financial support for the event if we were to only
supply a portion. Force responded that the event will happen no matter what. LO discussed locations
for recognition/logo/signage. LO asked about what educational components were associated. Janette
says that the organization links to three counties reaching out to students through their cooperation
with Peninsula College. MOTION: KM moves that we provide funding support for space rental,truck
rental, lighting and stage rental and technical support for up to$2200. 2nd by NR. Passed unanimously.
Commission Operations:
Arts Commission Appointments: SR notified those Arts Commissioners that are up for
reappointment and reminded them to get their paperwork in right away.
Quimper Arts has requested the use of Cotton Building July 5, 6 for an art exhibit. Granted
unanimously pending availability.
Jefferson County Historical Society: JCHS is seeking support for their Free Day at the Museum
event on first Saturdays. Commissioners discussed some shortcomings in the application. KM
noted that they did not support a loss-of-revenue claim by having the event for free, and they
need to provide a profit & loss statement. In question is the likelihood that the event would still
take place without our support,would it be free and open to the public without our funding? SR
is to contact them to request the additional information for us to review at a future meeting.
Brian Rohr, requested use of the Cotton Building for use of a storytelling and photo exhibit by
Jefferson Community School students for one evening during Rhody. Approved 6-0, 1 recusal
(DG).
Arts to Elders: Commissioners re-visited Harvey Putterman's application for support of their
performances this year. SR researched our records and found that the$200 request from last
meeting was to cover the 2/19 performance, leaving four more performances for the rest of
2013. KM inquired about their 501c3 status, noting that we should be only be funding
organizations that are tax exempt or tax exempt through sponsorship of a qualified
organization. KM noted that the wording of this current application makes that relationship
vague. SR will ask them to restate their affiliation to provide clarity on whos tax exemption
applies. NR mentions that this program reaches alter-abled individuals in our community and
supports it wholeheartedly. MOTION: DG moves that we fund up to $800 for proposed
programming contingent on Arts to Elders providing a statement that they are sponsored by a
501c3 organization. 2nd by LO, passed unanimously.
Public Art: EF mentioned how short staffed the city has been has not heard back on the final
information to be posted on our web site. SR mentioned we should be vigilant about things we normally
rely on the city administration for as we go forward with PTAC business, as a result of their limited staff
hours. EF will check with Rick Sepler to see if we can switch to the Maritime Center to use their PA
system and use their shaded windows for the upcoming artist presentations.
Artist Selection -Schedule recap: May 22 artist selection. May 29 presentation to public and panel. On
display from May 291h to June 5th. June 5th-close public comment. June 12,ASP selects finalist. June
13,ASP presents to PTAC, PTAC recommends to Council.
Angel of the Arts: LM was appointed to Angel of the Arts committee,joining NR and LO (graphics).
Website Discussion: Tabled to future meeting.
Meeting ended 5pm. Next meeting Thursday,June 13