HomeMy WebLinkAbout022713 Port Townsend Arts Commission
Meeting
February 27, 2013, Meeting Room 1, 3pm
Members Present: Stan Rubin (Chair), Kris Morris, Laureen Martin, Erin Fristad, Linda Okazaki, Nancy
Rody, Dan Groussman (Minutes).
Guests: Denise Winter
Motion: NR: Approval of February's minutes with corrections. LO seconds, passed unanimously.
Chair Report: SR clarified some slight changes to thePT School District's Ocean OCEAN program
(Odyssey Project)—for internal clarity reasons,they are requestingup to$900 for props, costumes,
lights, and shift$150 for storage rental. Total granted would be the same as on their original submitted
request. SR will remind them to avoid using funds to acquire permanent equipment.
City Venue Use: Artist Trust has submitted a letter requesting City-venue use for their upcoming EDGE
Program to be held in town. LO raised the question about other town functions taking place at the same
time that may warrant priority consideration. The Commission agreed that EDGE Program will use the
Pope Marine Building for their function.
City Venue Use: KCPT, Denise Winter would like to have an educational component for the Playwrights
festival to run concurrently with the festival. Students plan to show their self-created works that they
have worked on for the previous five weeks. The event is scheduled for Thursday, March 21, 6:30pm to
9:3pm. She's requesting 3 hoursof time at the Pope Marine Building. The event is planned to be free
and open to public. Commissioners agreed to sponsor this event by awarding the Pope Marine Building
use for the times requested.
Funding Support: KCPT's Pay What You Wish requested funding support for their annual programing in
the amount of$2500. Denise reiterated the policy that"pay what you wish"—"no one turned away for
lack of funds" is prominently noted in all their marketing materials. Denise mentioned that they have a
new marketing manager and stressed the value of reaching the people who will best be served by their
programming in relationship to PWYW. She mentioned they have a sponsor that is interested in
sponsoring youth admissions in particular- up to 30 seats. Denise mentioned that her group has been
collecting and analyzing data that they obtain at the door and noted the advantages her database offers
to their current and future marketing approaches. Commissioners expressed appreciation for KCPT's
ongoing service to our community.
Motion:EF moves that we fund the proposal for up to $2500 to help offset the expenses of providing the
main stage PWYW performances. Second my KM, passed by 6 "yes" and one abstention (LM).
Funding Support: PT Artscape submitted a request for financial support of their annual Art Affair Event,
to be held in May. While noting the benefit to our community that the program would bring,
commissioners collectively noted some problems with the application. The application states that the
event is a "fund raiser" event, hindering our ability to support it, as we cannot support fundraisers. DG
wants to support youth programs but is concerned about a small population being served and the fact
that an admission will be charged at the door. LO likes the fact they are opening up to the museum,that
they are doing an educational component. LO noted that while we cannot support a fundraiser, we can
support materials and venue. LO and NR highlighted the advantages of teaching classes that utilize high
quality art materials, but also noted their cost. Commissioners want a more specific proposal with more
clarification on what specifically is being requested and how the funds would be used. What age will be
served? SR noted we CAN fund programs in schools. LO proposed a pay what you wish suggestion to
the group.
Public Art:EF met with Rick Sepler, they established a new timeline which she will send out to us first,
then the artists. Rosalind Russell is to remain on the panel after her recent Arts Commission seat
vacancy. The Panel will meet next on May 22 -an organizational meeting. A meeting with artists will
occur on May 29 to have them present their proposals. On the afternoon of May 29th,their proposals
would be on display and open to the public. On June 12,the Artist Selection Panel will make a selection,
then send their proposal to PTAC, who then will send a suggestion to City Nall. SR stressed that we
should adopt the same procedural structure as approved on the prior schedule. KM and SR both
mentioned the importance of having at least a week of public feedback procedures. Emphasis was
placed on obtaining and processing the feedback from the community regarding the selection
procedures for the project.
Budget:LO handed out our updated spreadsheet and reported our financials to the other
commissioners.
NEA Our Town:NR will keep us updated—we may not know until October 1 due to federal cutbacks.
Meeting adjourned: 5pm
Next meeting: April 3, 3pm, Upstairs Meeting Room, City Nall