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Meeting Minutes
Port Townsend Arts Commission ;D
Oct 1, 2012, 3 pm, Room 1, City Hall
Members: Stan Rubin (chair), Kris Morris,Erin Fristad Rosalind Russell 2
, Dan Groussman r
(minutes).
Excused: Linda Okazaki, Nancy Rody
Guests: Judith-Kate Friedman,Songwriting Works
Minutes from prior meeting to be approved at a future meeting.
Chair's Report: SR opened by reminding us that future meetings will be held on the 15E Wednesday of
every month,3-5pm,in the upstairs meeting room.
Budget: SR reports that Art Port Townsend has a submitted a$1000 request funding support. We have
already allocated$1000 for them this year. . i
PT Summer Band: Mr.Bach reports a successful event and extends his thanks to The Commission for
their support in the form of a"thank you" letter. He said the program consisted of five performances.
SR reports that Community Boat Project reimbursement request came in on Sept.24. The submitted
materials shows our PTAC logo prominently.
Songwriting Works.Judith Kate Friedman,present at the meeting,submitted a funding request for$950.
KM asked why the amount requested this year is roughly twice last years'request. JKF says it is because
of several underwriters not supporting the project this year and other funding decreases. JKF wants to
double the attendance this year. RR asked if attendees retain the gumption to attend even if the sign at
the door says"no one will be turned away for lack of funds." JKF's assessment is that people use but
don't abuse the"no one turned away"verbiage. DG asked if the sign is displayed prominently for
attendees to see before they see a cash drawerâJKF replied"yes." KM brought up last years'operating
budget and asked about how the extra funds at their bottom line resulted. JKF reports that an
anonymous donor was responsible for the extra funds.
JKF reports that something new this year is the video portion that will be screened at the Maritime
Center in the honor of veterans,which is why she's holding it on Veterans Day. JKF reported that the
group just won a leadership award in"aging." RR, KM and EF each spoke of the community benefit the
program offers and offered their support.
KM moves to support the funding request as proposed in the amount of$950, 2nd by RR, unanimous
approval .
SR reminded JKF that the city's new policy is to include the words"will hold the city harmless."
DG proposed obtaining ptartscommission.com with the goal of having it be linked directly to our
existing web site but be easier to remember and easier to read aloud over the radio airwaves,etc. DG
said he will research if the City will be able to establish an auto-renew arrangement with a debit card or
something,with the annual fee of around$30 to come out of the PTAC budget.
In regards to the 2012 arts budget,KM expressed that she thinks we should submit the budget to the
city sooner than later.
Public Art: EF reports that on the 29`h the proposals of the six finalists are to be reviewed at the Cotton
Building. EF will look in to the occupancy limits for the building,as we may have a healthy turnout.
Based on prior experience,KM suggests 10 days for public comment as a Nov 2"d deadline may not
enough time for people to respond. EF will consider bumping the public comment period back to allow
for more community input.
Funding Support: The Community Boat Project submitted a request for support. Commissioners noted
that Wayne Chimenti did not include a budget. It was noted that he didn't include a budget with last
years'application either. SR said he would contact Mr.Chimenti and request the budget. Since the
project is scheduled to take place in 2013 and the funds for this years'project were allocated in 2012,
Commissioners decided we roll this application in to next year.
RR reported on the Ptaywrighting Contest and discussed the judging process. One applicant withdrew
their play.
Meeting adjourned 4:20pm
Next Meeting to be held Wednesday, N vember 7,'3- , upstairs meeting room.