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HomeMy WebLinkAbout032712 OF PORT pO� tiip City of Port Townsend Meeting Minutes Parks, Recreation and Trees Advisory Board Tuesday, March 27, 2012, 5:00 pra - 6:30 pra Mountain View Commons Meeting Room, 1925 Blaine Street I. Meeting called to order at 5:05 pm by President, Matt Berberich. Members in attendance: Lys Burden and Rosemary Sikes Staff. Judy Surber Visitors: Debbie Jahnke 11. Approval of New Agenda—Meeting agenda was amended approved unanimously. III. Approval of Minutes—Meeting minutes from 3-06-2012 were approved. IV. Park Plan Update—by Judy Surber At the March 22nd Planning Commission meeting, the commissioners reviewed more information clearly defining a functional plan and its relationship with other guiding documents such as sub area plans and the Comp Plan. A sub area plan is a City procedure for creating new policy, like a comp plan amendment. A functional plan implements existing policies by creating action plans and prioritizing projects. In the '91 and '99 Functional Plans, a Quimper Wildlife Corridor project was identified as a joint potential project to be shared by the City and Jefferson Land Trust. The intended outcome would implement part of the vision statement (the foundation) from the Comp Plan and complement stated goals and policies. Guidance was sought from project stakeholders and users; detailed implementation was handled by staff. A functional plan should develop plans for parks with clear and concise implementation steps. A few larger parks will warrant their own master plans. The planning commission wanted to review the workshop results from the last planning effort, identify which parks needed master plans,prioritize park projects and develop an action item list. How to proceed: there are 11 current docket items relating to Comp Plan amendments which impact a parks functional plan. The PC recommended two Kai Tai policies: 1)manage the park for passive recreation and open space, 2) recognize it as a LWCF funded acquisition with deed restrictions in perpetuity. The Parks Functional was taken off the docket for more public comment. The third draft should be prepared in time for the next RCO grant funding cycle in 2014 (funding is biennial at present). The subcommittee should look for guidance from RCO and Department of Commerce documents and other sample functional plans. The committee needs to clearly define purpose and intent,relationship to other plans and encourage public participation. The history of other functional plans should be in an appendix. V. Kah Tai Lagoon-DOE Soils Report—Board members reviewed a thorough investigative report(written in March, 2004) summarizing results from analysis of samples taken in 2001,by Washington State Department of Ecology sediment specialists who took samples from: bottom muck in the main lagoon, near the outflow weir and in vicinity of largest stormwater outfalls entering the lagoon, plant tissues from emergent vegetation and upland soils. All these samples were tested for contaminants. Based on the analyses, the State found that the Kah Tai site did not pose any threats to human health or the environment. The idea that Kah Tai Lagoon is contaminated is an urban myth. VI. Board Member Renewals Matt Berberich confirmed that he will not renew his 3-year commitment to serve on the advisory board, but he will stay a short time until more board members are appointed. Forest is still undecided. Their terms expire in May, 2012. The advisory board still needs more members; the City is reviewing Debbie Jahnke's application status. VII. Future Meeting Agenda Items - a. Report needed from our reps on the Exploratory Regional Parks and Recreation Committee(ERPRC). b. City Report tabled until staff is in attendance in June c. Arbor Day 2012 is on April 27th, three days after the next meeting(prep needed now). VIII. Board and Visitor Comment- - Debbie Jahnke mentioned that there have been park plans in: '75,'80,'86,'91 and '99. Also Kah Tai has a master plan that was written for a grant in 1982, but it has yet to be adopted by the City. She also wanted to make sure that the City was collecting volunteer hours, as this resource can be used as a match in lieu of funds in grant applications. - Lys distributed an updated annual calendar, but further updates were suggested, so a new calendar will be distributed next meeting. IX. Adjournment—Meeting adjourned at 6:30pm.