HomeMy WebLinkAbout092612 CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL WORKSHOP OF SEPTEMBER 26, 2012
CALL TO ORDER
The Port Townsend City Council met in workshop session on September 26, 2012 in
the Council Chambers at 540 Water Street. The meeting was called to order by Mayor
David King at 5:00 p.m.
ROLL CALL
Councilmembers present at roll call were Robert Gray, David King, Deborah Stinson,
and Mark Welch with Kris Nelson, Catharine Robinson, and Michelle Sandoval
excused.
Staff members present were City Manager David Timmons, Finance Director Michael
Legarsky, and Public Works Director Ken Clow.
CITY FINANCIAL STATEMENT AND FEDERAL COMPLIANCE AUDIT FOR 2011
Staff Report
There was no report.
Council discussion
Abigail Berg (Assistant Manager) and Brian Taylor (Audit Manager for the Port
Orchard Office) of the State Auditor's Office were present to report on audit results of
federal grants and financial statements for the 2011 period. Mr. Taylor stated that
the clean audit and clean financial statement audit report would be released tomorrow
or Friday because it is required to be completed by September 30. The City's audit
was classified as a low-risk financial audit. He reviewed the finding issued last year
related to concerns about the financial condition. He stressed that the City's financial
statements were well prepared and the controls and federal audit were good.
However, as of 2011, the financial condition had not improved enough to prevent
them from reissuing the finding for this year.
Ms. Berg reviewed the audit responses documented in the audit report, noting that the
City would be considered low risk next year. Due to the delay in getting the finding
issued last year, the City did not qualify as low risk this year. Under the schedule of
audit findings and responses, Ms. Berg reviewed the audit recommendations.
Mr. Taylor reviewed the required technical statements and then addressed Council
questions. He noted that the three ways of communicating audit concerns were
through written findings, a management letter, and exit items which are comments
and recommendations. He also talked about the timing of the audit and
recommendations to address the findings. Mr. Timmons agreed to provide
City Council Workshop Meeting September 26, 2012 Page 1 of 2
to Council the exit item recommendations not included in the audit report.
Mr. King asked about the City's financial policies and Mr. Taylor recommended
Council review these periodically to ensure they are up to date.
Mr. Timmons commented that the City's detailed response to the audit was distributed
to Council this evening and would be posted to the City website. This report would be
rolled into the October 1 budget discussion.
ADJOURN
There being no further business, the meeting adjourned at 5:31 pm.
Attest:
Pamela Kolacy, MMC '
City Clerk
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