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HomeMy WebLinkAbout01/19/1993 I I I MINUTES OF THE REGULAR SESSION OF JANUARY 4, 1993, Cont. Mr Wubbena also discussed special customer classes including 1) conservation rate's as included in the present rate schedule 2) rates for higher strength waste, such as the Ferry 3) low income senior citizen and disability discounts 4) affordable housing 5) citizen management, such as doing their own meter readings, conservation programs, etc, and 6) reuse and restricted use of existing water supply. A lengthy discussion of financing options including the possible wholesaling of water to the Tri-area, the revision and delay of selected capital improvement projects, minimize future debt service charges by initiating a slightly larger rate increase in thE! first year to build a larger cash reserve and/or implement a system development charge (impact fees), average rate increases over several years to reduce major increases, obtain grants or low interest state loans, or increase utility rates annually by the cost of living or inflations value to reduce the periodic big rate increase catch-up ensued. Mr Wheeler reviewed the process followed in 1992 when the rates were last raised and requested guidance from Council for the process to be used now. After discussion, it was the consensus of Council that notification of the Public Hearing be printed on the utili ty bill, a stormwater rate increase be delayed until the stormwater master plan is available, and wastewater rai:es be discussed later. ADJOURNMENT Mayor Clise declared the . 11:15 PM. Mayor Attest: ~~ Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF JANUARY 19, 1993 The City Council of the City of Port Townsend met in regular session this Nineteenth day of January, 1993, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presidinÇJ. ROLL CALL Councilmembers present at Roll Call were Jean Camfield, Vern Jones, Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westerman and Cindy Wolpin. Also present were Clerk-Treasurer David GrovE~, City Attorney Dennis McLerran, Director of Planning and Building Nichael Hildt and Public Works Director Robert Wheeler. STAFF INTRODUCTION Mr Grove introduced Bobbe Dossett, a new Deputy Clerk in the Clerk- Treasurer's Office. PUBLIC COMMENTS Michael Anderson, representing Northwest Territories Incorporated and Ms Grace Pelham, was recognized and spoke in reference to his letter dated January 15, 1993, proposing an exchange of a sewer easement in vacated Beech Street in lot D at Q and Redwood streets for an easement along the westerly 12 feet of Parcel D. Mr 167 168 MINUTES OF THE REGULAR SESSION OF' JANUARY 19, 1993, Cont. McLerran stated that this could be worked out by an exchange of easements after review by the Public Works Department. Mr Anderson will contact the Public Works Department. Loren Corney was recognized and addressed sewer and water assessments for the extension of services when new homes are constructed and does not want to see money spent for the purchase of park property when it could help keep costs for these extensions down. Bob Henderson, representing the Rhododendron Festival, was recognized and spoke in opposition to the recommendations of the Tourism Coordinating Council on how Hotel\Motel Transient Tax money is to be spent and requested funds for the festival. Mr Henderson then explained some of the expenses of entertaining visiting dignitaries and maintenance of the float. Linda LaVigne was recognized and stated her concerns about the recommendations of the Tourism Coordinating Council and the Tourism Marketing Plan. Ms LaVigne then stated that the Rhododendron Festival Committee is run by volunteers and feels that without support from the Hotel\Motel funds, that the festival will have to cut down parades they attend which will severely limit the floats and people from other communities that will come to our parade and participate in our festival. Kristin Regan was recognized and spoke in favor of a utility rate discount for low income people and offered to work to find ways that would be fair stating that it would help a lot of people. CONSENT AGENDA Councilmember Jones made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Sokol and passed unanimously by voice vote. Approval of the Minutes for September 28, October 19 and 26,1992, as written without reading. Approval of the following Bills and Claims: Current Expense Street Library Park Hotel/Motel Emergency Medical Services Capital Improvement Waste Water Treatment Facility F.A.U.S. Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief Total $ 65,489.65 5,689.15 6,742.83 760.39 10,815.59 844.35 342.92 819,483.76 16,844.33 54,975.38 1,748.50 6,491.57 711.07 $ 990,939.49 Const Setting Hearings: Dean Lebbens Short Plat for February 1, 1993 Approval of Appointment: Karen Chang to the Civil Service Commission Adoption of Resolutions: I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 19, 1993, Cont. Authorizing prosecutorial Services for 1993. RESOLUTION NO 93-03 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JEFFERSON COUNTY FOR PROSECUTORIAL SERVICES FOR THE YEAR 1993. Authorizing certain Grant Applications. RESOLUTION NO 93-04 A RESOLUTION AUTHORIZING SEVERAL SOURCES FOR GRANT PROJECTS. APPLICATION TO FUNDS FOR CITY Authorizing Engineering Survey Contract with Polaris. RESOLUTION NO 93-05 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH POLARIS ENGINEERING FOR A GIS ENGINEERING SURVEY. Communications: A letter dated December 11, 1992 from Mike Fitzgerald, President, Forward Washington, inviting the community to become a member of Forward Washington was copied for Council and referred to the Finance Committee. A letter dated December 22, 1992, from Rima Phillips, Adminis- trator, Port Townsend Chamber of Commerce, to Don T Stevens in answer to his complaint for receiving a parking ticket was copied for Council. A letter dated December 28, 1992, from Darlene Bloomfield, Assistant Planner to Elizabeth Crockett in response to a complaint about the Colinwood Farms produce stand located in the garage at 1210 F street in the R-I zone was copied for Council. A letter dated January 5, 1993, from Sheri Robison, Mainstreet, including a draft of the 1993 Professional Service Agreement between the City and the Main Street Project was copied for Council and referred to the Finance Committee. A memorandum dated January 7, 1993, from Karen Cartmel, Jefferson County Election Coordinator, reminding all elected officials to file an Annual Personal Financial Affairs Statement by April 15, 1993 was copied for Council. A letter dated January 8, 1993, from John Clise, Mayor, to the Jefferson county Commissioners inviting them to an informal luncheon from noon to 2 PM at the Discovery View ApartmE~nts on February 10, 1993, was copied for Council. A letter dated January 9,1993, from Robert Spafford urging Council to adopt utility rates and discounts for seniors/disabl,ed/low- income citizens was copied for Council and referred to Unfinished Business. . This concludes the Consent Agenda. PUBLIC HEARINGS Rezone Application No 9210-06-Cunningham. Mr Hildt revie'ied the findings, conclusions and conditions of the Planning Commission recommending approval of the rezone application. Mayor Clise opened the hearing to the Public. Margot Nitsche, represent.ing the 169 170 MINUTES OF THE REGULAR SESSION OF JANUARY 19,1993, Cont. proponent, was recognized and spoke in favor of the application explaining the work being done on the restoration, stormwater plan and parking. There being no further testimony, Mayor Clise closed the hearing to the public and turned to the Council for disposition. After discussion, Councilmember Sokol made a motion that the Council adopt the following findings, conclusions and conditions and grant Rezone Application No 9210-06 which was seconded by Councilmember Owsley and passed unanimously by voice vote. Findings: 1. The applicant proposes a rezone from R-I to R-III of Lots 5 and 7 of Block 140 of the Original Townsite of the City of Port townsend. Lots 1-4 and 6 and 8 of the block are not proposed to be rezoned and would remain R-I. The applicant proposes to remodel and restore the existing historic residence on the subject site to be used as a three-unit apartment building. 2. The applicant originally applied for a rezone to R-II along wi th a conditional use permit. According to section 17.16.010 of the Port Townsend Municipal Code (PTMC) , multi-family dwellings may be established by conditional use permit in the R-II zone. However, the applicant's proposal for three units would required 15,000 feet of total parcel area in the R-II 'zone, and 6,000 feet of total parcel area in the R-III zone. The subject site consists of only 12,100 feet in total land area. Therefore, the applicant has revised the application to rezone the property to R-III. Apartment buildings are allowed outright in the R-III zone, and therefore, no conditional use permit would be required. 3. The property, during the process of the proposed rezone, has changed in ownership. The application was made by William Cunningham and the property has since been purchased by Joe and Cindy Finnie. 4. The two-story residence has approximately 2,958 feet of total floor area. The applicant's representative has stated the house had previously been used as a multi-family residence. The first floor contains one two-bedroom unit. though currently not in use, and in a state of disrepair, facilities are available for two additional two-bedroom units on the second floor of the residence. The applicant plans to remodel and restore the residence to accommodate the three units. 5. The subject property is bounded by Madison Street to the west and Clay street to the south. The blocks located immediately south and west of the site are currently zoned R-II and the Marine Plaza Apartment building, apparently a non-conforming use, is located directly across the intersection of Clay and Madison streets. 6. The house is listed as a primary structure on the national register for historic places. No construction is planned on the site other than refurbishing the existing residence and installing of three additional off-street parking spaces. 7. Chapter 17.30 of the PTMC requires 1.15 spaces of off-street parking for each multi-family unit. Five off-street parking spaces are required for the applicant's proposal. Two off- street parking spaces are currently located on the site. One within the existing garage building and one in the existing driveway. The applicant has submitted a site plan showing the location of the existing house, garage and driveway and indicating the possible location of three additional off- I I I I I I 8. 9. 10. 11. 12. 13. 14. 15. MINUTES OF THE REGULAR SESSION OF JANUARY 19, 1993, Cont. street parking spaces. The parking plan as indicated does not meet the requirements of the Port Townsend Municipal Code in respect to access aisles and screening buffers. The applicant estimates 12 vehicle trips per day would be generated by the proposed project. The Institute of ~~raffic Engineers (ITE) estimates 6.11 vehicle trips per day for each apartment unit. Using ITE estimates the proposal would generate approximately 18 vehicle trips per day. All streets surrounding the site are adequate to accommodate the proposed increase in traffic volume. The site may be reached, in addition to other routes, from Monroe street by way of Clay street or Lawrence street by way of }fadison Street. Sidewalks are located on both abutting streets adjacent to the site. The existing house is served by a 4-inch water line in Monroe Street and a 6-inch sewer line in Clay Street. The applicant's representative has stated that stormwater run-off from the existing house is currently tied into the existing sanitary sewer line. Section 17.16.010 of the Port Townsend Municipal Code (PTMC) outlines the purpose of each zoning district. The purpose of an R-III zoning designation, which is the proposed zoning for the site, is defined as, "primarily a multiple.-family residence district with adequate plot areas required and including some single-family residences and the customary accessory and secondary uses." section 17.16.010 also lists the uses which are permitted in the various zoning districts. The uses which are allowed in the R-III zoning district, as either permitted or conditional uses, which are not allowed in the R-I zoning district are listed as follows: Permitted Apartment House Apothecary Shop Catering establishments conducted as an incidental occupation Clinics Two-family dwelling Incidental Keeping of non-transient boarders or lodgers home Conditional Multi-family dwelling Libraries, museums and art galleries Lodges, fraternal and social organizations Trailer camps Undertaking establishments, mortuaries, parlors funeral homes or However, the applicant has proposed a contract rezonl~ which would specifically limit the use of the site to a three-unit apartment building to be established within the existing residence. When examining a rezone, the Planning Commission and City Council evaluate, among other factors, whether there is a need for the proposed zoning change, whether the proposed change is consistent with the goals and policies of the City's comprehensivß Plan and zoning cqde, and whether the proposed change would be compatible with adjacent properties. Currently, there is very property in Port Townsend. little undeveloped R-III. zoned Three R-III areas are located in 171 172 18. MINUTES OF THE REGULAR SESSION OF JANUARY 19,1993, Cont. 16. the uptown district of Port Townsend; all are largely built- out. An additional R-III area to the south of Sims Way between Thomas and McClellan streets is constrained for development by a steep ravine, which is designated an environmentally sensitive area in the 1983 Comprehensive Plan. The City Council and Planning Commission have both identified the need for additional affordable housing in the City. The Growth Management Act also requires that zoning regulations and the comprehensive plan be updated to better provide for affordable housing opportunities. Proposals to allow increased densities in the R-II zone and the use of accessory rental units in all residential zones are among the code amendments likely to be considered during the upcoming year. 17. The goals and policies of the City's Comprehensive Plan provide policy guidance as to whether a rezone is needed and in the public interest. As stated in the Comprehensive Plan, "Multifamily housing (R-II and R-III) should be permitted in the city if such housing meets the following performance and locational standards: a. It should be compatible with surrounding neighborhood residential character in scale, height, mass and material. It should be located to minimize traffic generation and turning movements. It should provide 100% on-site screened parking. It should be restricted from being used as a buffer between other land uses as a determinate of location. It should be located and constructed in such a manner as to preserve views of and from adjacent and surrounding structures. It should be restricted from designated sensi ti ve areas. It should be located in areas with suitable drainage, slopes, soils and utilities. It should be located so as to have a minimum negative impact on adjacent and surrounding areas. b. c. d. e. f. g. h. The City Council has issued a Mitigated Determination of Non- significance, dated December 7, 1992, after review of the Environmental Checklist submitted by the applicant pursuant to the Washington State Environmental Policy Act (SEPA). Conclusions: 1. 2. 3. 4. 5. An increasing demand for rental housing units exist in Port Townsend. The property surrounding the subject property contains a variety of land uses, including multi-family housing. section 17,16.010 of the Port Townsend Municipal Code defines the R- III zone as "Primarily a multiple family residence district. . . and including some single family residences and the customary accessory and secondary uses." Therefore, the proposed zoning change would not be a spot zone and would be compatible with the character of the surrounding neighborhood" The amount of land in Port Townsend presently zoned R-III is not adequate to meet the need for multiple family development. The proposed rezone is consistent with the goals and policies in the Port Townsend Comprehensive Plan related to housing and residential development, and would be compatible with adjacent land uses. Housing and demographic conditions in Port Townsend have changed since the last zoning of the property and justify additional R-III zoning in the city. I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 19, 1993, Cont. In consideration of the findings and conclusions listed abo\re, the City Council grants the above-referenced application as conditioned: 1. The use of the subject property shall be restric1:ed to residential use. The maximum number of apartments units shall be limited to three. 2. The apartment units shall be allowed within the existing historical residence only, and the residence shall not be expanded in any way. 3. Restoration and maintenance of the exterior of the residence shall follow the Secretary of the Interior's Guidelines for Rehabilitation of Historic Buildings. 4. In the event the City Council enacts amendments to the Port Townsend Municipal Code which make the use of the subject property legal and conforming as a three-unit residential building in the R-II zone or equivalent, then the zoning of the subject property shall automatically be changed t~o that zoning. Pursuant to the Mitigated Determination of Non-Significance, the project is also subject to the following conditions: 5. a. To mitigate the impact on storm runoff the applicant shall submit a drainage plan for approval by th.e City Engineer. The final plan shall detail a stormwater infiltration system to accommodate the run-off from the existing and proposed impervious surfaces as provided for in Chapter 16 (drainage) of the Port Townsend Municipal Code. . The parking plan shall comply with Section 17,30 (parking) of the Port Townsend Municipal Code including placement of the required parking spaces and access aisles. All service elements such as garbage receptacles or mechanical equipment for building or storage areas shall be placed away from pedestrian walks, preferably toward the rear of buildings, and screened with physical barriers or landscaping. b. c. 6. In correlation with 5b above, the parking plan shall include the placement of the appropriate landscaping buffers. UNFINISHED BUSINESS Coordinated Water System Plan. Mr Wheeler reported that hE~ feels that the City has a month or two before action will need to,be taken on the Coordinated Water System Plan. Mr Wheeler statl~d that he believes that there is a set amount of water that could be made available to the TriArea/County and that no commitments beyond that amount should be allowed: the City should make it known that it has no expectations of developing for providing more than that amount; and that the City should look at setting rates and fees for the area that reflect the true cost of service. Mr Wheeler proposed that staff and consultant discussion continue: the Water Advisory Committee discuss the various options related to this issue: and that Council get this information for an ultimate decision and recommendation of the Coordinated Water System Plan. After discussion, a Public Hearing was set for March 1, 1993. Financial Strategies for 1993. Mr Wheeler requested a Public Hearing on rate increqß~$ tOr W9-t~r &n4 Wa,stewater on March 1, 1993. He requested discussion on impact fees: high s1:rength surcharge: and low income housing. During discussion it was the consensus of the çgynoil that: low income discounts will be looked at, for the March 1,1993, meeting; impact fees will be discussed 173 174 MINUTES OF THE REGULAR SESSION OF JANUARY 19,1993, Cont. at a later date after discussion by the Impact Advisory Committee and the administration of them needs to be discussed be staff; "affordable housing" and "low income housing" need to be defined; and, the impact of administration, tracking and documenting impact fees and discounts need to be discussed by staff. After the discussion, the Public Hearing on Water and Wastewater rate increases was set for March 1,1993. A discussion on impact fees/ low income and affordable housing discounts will be held on February 1, 1993. MAYOR'S REPORT Mayor Clise announced that the City Council's Progress Workshop will be held on February 8, 1993, in the Carnegie Room at the Public Library from 1:00 PM to 5:00 PM. Mayor Clise reported that the' "Port Townsend 2020" program is moving forward to get a community based expression of citizens as to what they want Port Townsend to be. Mayor Clise explained that the program will consist of a series of "coffee hours" followed by a charrette and he wants it to be started this spring and completed within the next few months. More information will be forthcoming. COMMITTEE REPORTS/STAFF REPORTS Ordinance Regulating use of Bows and Arrows. ORDINANCE NO 2337 AN ORDINANCE AMENDING CHAPTER 9.04 OF THE PORT TOWNSEND MUNICIPAL CODE CREATING A NEW SECTION 9.04.050 REGULATING THE USE OF BOWS AND ARROWS WITHIN THE CORPORATE LIMITS OF THE CITY OF PORT TOWNSEND. Councilmember Sokol explained the ordinance. Mr Grove read the ordinance by title. After discussion, Councilmember Owsley made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Sokol and passed unanimously by voice vote. Mr Grove again read the ordinance by title. Councilmember Jones made a motion that the Council adopt Ordinance No 2337 which was seconded by Councilmember Sokol and passed unanimously by roll call vote. Finance. Councilmember Owsley set a meeting of the Committee for January 26,1993, at 5:00 PM to discuss varióus letters. Pink House Ad Hoc. Councilmember Camfield reported that the Committee had met briefly with the Friends of the Library and others and stated that a proposal will be presented in about four to six weeks. Police/Fire/Animal Control. Councilmember Sokol reported that the Fire Boat is operational, Chief Newton briefed the Committee on reasons for an additional Police Officer as well as possible funding sources, and that Chief Newton and Chief Scott brought up the need for a Public Service and Safety Building which will be discussed possibly as soon as the Council Workshop on February 8, 1993. Public Works. Mr Wheeler announced that Sheri Robison of Main Street has volunteered to help put together grant applications for the Tidal Park. Authorization to unlock the gate at City Dock has been received and will be done as soon as problems with wash under the dock where the asphalt meets the dock have been resolved. I I I I I I MINUTES OF THE REGULAR SESSION OF JANUARY 19,1993, Cont. Mr Wheeler invited Council to contact staff for a tour of thl~ Waste Water Treatment Plant and get a progress report. Mr Wheeler reported that he and Councilmember McCulloch have been attending numerous meetings on the Chelan Agreement and announced a meeting on February 3,1993, at the Chimacum Grange from 7:00 PM to 9:00 PM to discuss the Chelan Agreement and Process. Shoreline Amendments. A brief discussion of the role of the Councilmembers for the Washington State Department of Ecology's hearing on the proposed amendments to the Shoreline Management Master Program on February 3, 1993, ensued. Mr McLerran explained that there is coordination between City and Department of Ecology staff, and the level of staff participation for the hearing. Mr McLerran also stated that it is his opinion that the Jefferson County Commissioners do not have jurisdiction over the shoreline amendments as it is now in the hands of the Department of Ecology and the State Ecological ComInission. Planning and Building. Mr Hildt reported that the Department is working on automating the permit system and that the pro~iect is about one-third completed before it can be running and staff trained. The Point Hudson process is still under way and is being helped by the interest of the Port of Port Townsend in dredging the boat haven to make it larger. A grant of $7,500 for Phase II has been recei ved, and a sub-committee is interviewing for a project coordinator. Further grant applications are being worked on. The Planning and Building Department is working with the Public Works Department for an Intermodel Surface Transportation Efficiency Act of 1991 Grant for possible San Juan improvements. The School District is negotiating with various property owners on the purchase of property for the Middle School before the process to complete the SEPA review can be continued. The Transportation Planning Committee has a meeting this wl3ek. Clerk-Treasurer. Mr Grove expressed thanks from his family to all who expressed support as a result the loss of his daughter. Union negotiations will be resuming on January 20, 1993. The civil Service Commission has met and directed that testing for Police Sergeant begin as well as for a firefighter/paramedic eligibility list. The assessments for LID #2 were mailed out this month, the first billing after the formation a year ago. The first billing for LID #1 will be mailed in February. The new utility bills will not be ready until the March 1, 1993, billing. NEW BUSINESS Funding 1993 Tourism Proposals. Councilmember Owsley questioned whether Council would like the Finance Committee to do a review and make a recommendation or if the Council would like to discuss this tonight. A lengthy discussion of proposals from the 'rourism Coordinating Council (TCC) including Melanie Bozak, member of the TCC representing the Rhododendron Festival ensued. It "l1as the consensus of the Council that the TCC make a presentation to the Finance Committee and then to Council. 175 176 MINUTES OF THE REGULAR SESSION OF JANUARY 19, 1993, Cont. Ordinance Amending 1993 Budget. ORDINANCE NO 2338 AN ORDINANCE APPROPRIATING THE SUM OF $7,756 TO THE COMMUNITY DEVELOPMENT GRANT FUND, $31,152 TO THE LIBRARY FUND, MAKING FINDINGS AND DECLARING AN EMERGENCY. Mr Grove explained the ordinance, that it is for introduction only and read it by title. . COUNCILMEMBERS GENERAL DISCUSSION Counci lmember Jones discussed the parking problem on Van Buren Street at Washington Street by the Post Off ice. A problem on Taylor Street and another where the transit buses park on Water street between The Plaza and US Bank as well as the Rose Theater parking were also discussed. ADJOURNMENT There being no further business, Councilmember Jones made a motion that the meeting be adjourned w' was seconded and passed unanimously by voice vote at 9:40 Attest: , M~ - Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF FEBRUARY 1, 1993 The City Council of the City of Port Townsend met in regular session this First day of February, 1993, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Jean Camfield, Julie Mcculloch, Norma Owsley, Robert Sokol, Sheila Westerman and Cindy Wolpin. Councilmember Vern Jones was excused. Also present were Clerk-Treasurer David Grove, City Attorney Dennis McLerran, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. STAFF INTRODUCTION Water Superintendent Jim Engle introduced Sean Campbell, Water Distribution Maintenance Worker. PUBLIC COMMENTS Ray E Grier was recognized and spoke about the "cupid amendment" the archery ordinance No 2337 outlawing bows and arrows requesting clarification of certain portions of the ordinance. Mr Grier presented a copy of his proposed changes to Mayor Clise. Madge Wallin was recognized and questioned if a yearly renewal of conditional use permits on non-conforming buildings is needed. Mr Hildt responded that yearly renewals for Bed and Breakfasts are not required unless there are complaints, in which case, there can be a hearing. At the present time, there is only one which requires I I I