Loading...
HomeMy WebLinkAbout04/20/1992 442 MINUTES OF THE REGULAR SESSION OF APRIL 6, 1992, Cont. LIBRARY FUND; $21,416 TO THE LIMITED TAX GENERAL OBLIGATION BONDS, 1991 FUND; $10,530,000 TO THE 1992 WASTEWATER TREATMENT PLANT CONSTRUCTION FUND; $43,200 TO THE WATER- SEWER FUND; $5,800 TO THE STORM AND SURFACE WATER FUND; $24,000 TO THE COMMUNITY DEVELOPMENT GRANT FUND; MAKING FINDINGS AND DECLARING AN EMERGENCY. Mr Grove read the ordinance by title and explained that this is for introduction only. ADJOURNMENT There being no further business, Mayor Clise declared the meeting adjourned at 12:30 AM. Mayor Attest: ~~ Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992 The City Council of the City of Port Townsend met in regular session this Twentieth day of April, 1992, at 7: 00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westerman and Cindy Wolpin. Council- members Jean Camfield and Vern Jones were excused. Also present were Clerk-Treasurer David Grove, City Attorney Dennis McLerran, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. PUBLIC COMMENTS Wendy White was recognized and spoke in favor of the traffic revision proposal near the Rose and H Street intersection citing increased safety for neighborhood children. Tom White was recognized and spoke in favor of the traffic revision proposal for the Rose and H Street neighborhood stating that the traffic will be slower. Ali Scovil was recognized and spoke in favor of the traffic revision proposal for the Rose and H Street neighborhood stating that there are lots of small children and lots of traffic and that the traffic will be slower at a dangerous intersection. Paul Townsend was recognized and spoke in favor of the traffic revision proposal for the Rose and H Street neighborhood stating that it is a dangerous intersection and the proposal is a good idea and should not cause any problems. Diane Townsend was recognized and spoke in favor of the traffic revision proposal for the Rose and H Street neighborhood stating that many of the children in the neighborhood have bikes and have no place to ride them but in the street and stated that it is a good idea and will slow traffic. I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cont:. Bob Rickard was recognized and spoke stating that the Trans- portation Steering Committee has been looking at roads and that there is a level of service that should be increased in some places and decreased in others. He stated that the proposal to be presented this evening is an alternative that should be tried. CONSENT AGENDA Councilmember Owsley made a motion to approve the followin9 items on the Consent Agenda which was seconded by Councilmember So]col and passed unanimously by voice vote. Approval of the following Bills and Claims: Current Expense Street Library Park Emergency Medical Services Community Development 1992 City Dock Reconstruction Local Improvement District #1 Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief Total $ 99,348.51 2,009.38 2,807.20 5,163.60 665.34 14,000.00 5.49 807.80 59,676.61 8,236.88 35,630.77 90.00 $228,441.58 Setting Hearing: Port Townsend Plaza Shoreline Conditional Use Permit #9202-07 for May 18, 1992. Approval of Out of State Travel: Dennis McLerran to the Washington state Association Municipal Attorneys Conference in Vancouver, B C Adoption of Resolutions: RESOLUTION NO 92-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A LATECOMER WATER UTILITY CONTRACT ACT PURSUANT TO RCW 35.91. Darrell E Greenwood has agreed to construct a 6-inch water line in 1st Street running around the corner in Hancock Street for a total of 238 feet within the City of Port Townsend. RESOLUTION NO 92-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A LATECOMER SEWER UTILITY CONTRACT ACT PURSUANT TO RCW 35.91. Darrell E Greenwood has agreed to construct an 8-inch sewer line in Hancock Street, 125 feet from the existing manhole at the intersection of Hancock and 1st Streets within the City of Port Townsend. RESOLUTION NO 92-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A LATECOMER SEWER UTILITY CONTRACT ACT PURSUANT TO RCW 35.91. 443 of 444 MINUTES OF THE REGULAR SESSION OF APHIL 20, 1992, Cont. Steve Cooper has agreed to construct an 8-inch sewer line in Thomas Street from 9th to 19th Streets and in 101:h Street from Thomas to McPherson Street wi thin the City of Port ~~ownsend. RESOLUTION NO 92-4Ei A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A LATECOMER WATER UTILITY CONTRACT ACT PURSUANT TO RCW 35.91. Kent Taylor and James and Joyce Engle have agreed to construct a 6- inch water line in Jackman Street, 380 fent from Jackman and 53rd Streets within the City of Port Townsend. RESOLUTION NO 92-4~7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A LATECOMER WATER UTILITY CONTRACT ACT PURSUANT TO RCW 35.91. Jeffrey and Karen Hill have agreed to const.ruct a 6-inch water line east of 7th Avenue for 600 feet in the north side of East Price Street, with the hydrant located 325 feet from 7th street on East Price Street in Hadlock within the service area of the City of Port Townsend. RESOLUTION NO 92-4B A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A L~TECOMER WATER UTILITY CONTRACT ACT PURSUANT TO RCW 35.91. Wilfred Cadwell has agreed to construct a 6-inch water line in Swaney Street between 7th and 8th Streets within the service area of the city of Port Townsend in Jefferson County. Communications: A memorandum dated March 2,1992, from Nancy B Dawson and Virginia M Wood underscoring protests of the neighbCirhood against the Forest Park project and against the rezoning of the area at Third and Grant Streets was copied for Council and referred to the Public Hearings on each. A postcard dated March 28, 1992, from Lynn Nadeau urging designation of Pope Park as a site for the Carousel project was copied for Council and referred to the Pa]~ks/Property Committee. A letter dated March 30, 1992, from WaIte]:" McQuillen opposing the condo project behind his house, the Gate~....ay project and the sign ordinance was copied for Council and referred to the Forest Park Public Hearing. A letter dated March 30,1992, from Kenneth L and Beverly J Shelton requesting the city to evaluate and repaiJ:" Jackman Street between 49th and 57th Streets was copied for Cou~cil and referred to the Public Works Director. A letter dated March 31, 1992, from Bob Benjamin enclosing his lratter to the editor of The Leader stélting the Port of Port fownsend is running a cheap Recreational 'Tehicle park at the Port Townsend Boat Haven with the boats as RVs was copied for Council. A letter dated April 1, 1992, from Pat BeJ:"gstrom objecting to the Forest Park project was copied for Council and referred to the Forest Park Public Hearing. A letter dated April 2, 1992, from Joseph:Lne S and Albert J Black stating their support of the Carousel Pavilion in or near the Pope I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cont. Marine Park area was copied for council and referred to the Parks/ property Committee. A letter dated April 2,1992, from Constance Johnson urging denial of the Forest Park project was copied for Council and referred to the Forest Park Public Hearing. . A letter dated April 2, 1992, from Karl E Schreiber stating his concerns and requesting denial of the Forest Park project was copied for Council and referred to the Forest Park Public Hearing. A letter dated April 2, 1992, from Bill Dentzel, President, Port Townsend Carousel Association, urging consideration of a site for the Carousel of the Olympic Sea in the Pope Marine Park and suggesting a professional evaluation of the functional and biological issues concerning the Jackson Bequest Sculpture was copied for Council and referred to the Parks/Property Committee. A memorandum dated April 3, 1992, from stan Finkelstein, ExE!cutive Director, Association of Washington cities, requesting the names of voting delegates from the city to the 1992 Annual AWC Business Meeting was copied for Council. A memorandum copied for Council on April 3, 1992, from James A and Judith M Wright expressing their concerns for the Forest Park PUD and stating their desire to see the property rezoned as RI-A was referred to the Forest Park Public Hearing. A letter dated April 3, 1992, from Dianne Edwards and Tom Gillespie urging denial of the Forest Park project was copied for Council and referred to the Forest Park Public Hearing. A letter dated April 5, 1992, from Randy Manus, Pyrotechnician, requesting funds for a Fourth of July Fireworks display was copied for Council and referred to the Finance Committee. A letter dated April 6, 1992, from Kathleen Ellyn Loftus Traenkenschuh opposing the spot rezone at Third and Grant and the Forest Park PUD development was copied for Council and referred to the Public Hearings on each. A letter dated April 6, 1992, from Hillary and Aaron Carver expressing support of the "Carousel of The Olympic Sea" project was copied for Council and referred to the Parks/Property Committee. A letter copied for Council on April 6, 1992, from Farnham Hogue opposing the Forest Park project was referred to the FOrest Park Public Hearing. A letter dated April 7,1992, from Don and Audrey McConachiE! urging designation of a site for a carousel at Pope Marine Park was copied for Council and referred to the Parks/Property Committee. A letter dated April 8, 1992, from Peggy Clifford, Environmental Planner, Shore lands and Coastal Zone Management Program, Department of Ecology, commenting on the draft Environmentally Sensi ti ve Areas Ordinance was copied for Council and referred to the Legislative/ Environmental Committee. A letter dated April 8, 1992, from Joyce and Ralph witchell requesting designation of a site for a carousel at Pope Marine Park was copied for Council and referred to the Parks/Property Committee. A letter dated April 9, 1992, from Don Marioni endorsing the concept of the Carousel of the Olympic Sea and encouraginq prompt approval of one of the suitable sites for it was copied for Council and referred to the Parks/Property Committee. 445 446 MINUTES OF THE REGULAR-SESSION OF APRIL 20, 1992, Cant. A letter dated April 24, 1992, from Cleve Pinnix, Director, washington state Parks and Recreation cc,mmission, recommending conditioned approval of the sale beer and 'Ñine by the Fort worden food service concessionaire was copied to council on April 10, 1992. A letter dated April 10, 1992, to Mayor clise and county commis- sioner Dennison from John Pryor, presiden':, Economic Development council enclosing their recommended policiüs for growth management to be included within local comprehensivI:! plans was copied for council. A letter dated April 12,1992, from James B and Jean Duncan urging support of the carousel of the olympic Sea by donation of a waterfront location on which to place the carousel was copied for council and referred to the parks/Property committee. A letter dated April 13, 1992, from Dc:,ug simpson, President, Jefferson county Home Builders Association, commenting on working Draft No 6 - Environmentally sensitive Area Ordinance was copied for council and referred to the LE!gislati ve/Environmental committee. A letter dated April 13, 1992, from Marie shirley suggesting a site near the police station for the carousel W~lS copied for council and referred to the parks/Property committee. A letter dated April 13, 1992, from May01' clise to Don Marseille regarding the intersection of cherry and :~ streets was copied for council. A letter dated April 13, 1992, from CI5nstance Johnson urging council to drive through the Forest Park project area was copied for council and referred to the Forest Park public Hearing. A letter dated April 13, 1992, from Rictlard L Melaas, community Planning Liaison Officer, Department of the Navy, reporting on training operations in the North puget Sound region was copied for council. A letter dated April 15, 1992, from Dale and Florence Judy expressing support for the carousel projel::t and it's citing in the John pope Marine Park was copied for cou~cil and referred to the Parks/property committee. This concludes the consent Agenda. PUBLIC HEARINGS Joan Best Home occupation permit. Mr HL.dt reviewed the findings and conclusio~s of the Planning commission recommending that the home occupation permit be revoked. Mayor Clise opened the hearing to the public. Joan Best wasrecognize6, presented a map of the property and the house plan, and spoke in favor of her permit giving the history of and reasoning for her application. Jim Tavernakis was recognized and spoke :Ln favor of the permit primarily because of the Home occupation Ordinance. Dr Tavernakis gave the history of the ordinance fro;\\ his experience on the Planninq Commission when the ordinance W3.S adopted. Erwin Jones, Attorney for Ms Best, was recognized and spoke in fgvor of the permit. Judith Johnson was recognized a~d spoke on behalf of the concerned lot owners of the Johnson sur~rey, in opposition to the permit and explained the obligations .5f the owners under the covenants and restrictions of the survey. Barbara Bogart was recoqnized and spoke in opposition stat:Lng that according to the Home occupation ordinance, the neighbo t"s would be the ones to police whether the home occupation ~lffects the neighborhood negatively as in this case. Harry Huîlburt was recognized and spoke in opposition to the permit stating that he felt assured that I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cant:. he would have privacy and security on a private road when he bought his property and feels that the traffic caused by thE~ home occupation of Ms Best changes this. Elaine Johnson was recclgnized and spoke in opposition to having a business in a private con~unity on a private road and urged council to rescind the permit. Joan Best was recognized and stated that there is a covenan't that requires quiet enjoyment of the neighborhood, which is a legal term that the neighbors are interpreting differently than what it is, stating that it is possible to write covenants saying there are no businesses allowed, even though the ordinances of the city êLllowed doctors, engineers, lawyers and other professionals to have a home occupation when the plat was written. Ms Best stated that the Planning Department did visit the home before the permit was originally issued, the road is not all private, people do not contact lawyers without an appointment, that most of her neighbors are not at home during the day and that she is planting trE!es for screens. Mayor Clise closed the hearing to the Public and turned to the council for disposition. A discussion of the traffic, the intent of the home occupation ordinance and the compliance: of Ms Best, use of private or public road, and restrictive covenants ensued. councilmember McCulloch made a motion that findings and conclusions be drafted sustaining the home occupation permit of Joan Best showing that no evidence was presented which indicated that the home occupation should be revoked based on non-compliance with either the terms of the ordinance or the conditions of the permit which was seconded by councilmember wolpin. After él brief discussion of the advertising of addresses of home occupéltions, councilmember McCulloch added a condition to the motion that any future advertisement of the business does not include the street address which was agreed to by councilmember Wolpin. The motion passed by voice vote with Councilmembers owsley, wolpin, wef;terman and Mcculloch voting in the affirmative and councilmember Sokol voting against the motion. RECESS Mayor clise declared a recess at 9:00 PM. at 9:05 PM. The meeting reconvened UNFINISHED BUSINESS conditional Use Permit Renewal -paula Amell. councilmember Sokol stated that since this item concerns an accommodation, and he owns one himself, he would withdraw. There being no objeetions, councilmembE:!r Sokol remained. Mr Hildt reviewE:!d the renE!wal of conditional Use Permit 434-01 -Puffin and Gull Motel which was originally isSUE:!d in 1984, and a proposed lease parking agreement which has not been formalized. After discussion of the parking conditions, councilmember Sokol made a motion to continue the discussion to May 18, 1992, and have staff contact the Amel1s and bring the permit up to date which was seconded by councilmember Owsley and passed unanimously by voice vote. Resolution Authorizing Lease on Girl Scout House. RESOLUTION NO 92-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A LEASE AGREEMENT FOR A TERM OF FIVE YEARS WITH AN OPTION TO RENEW FOR AN ADDITIONAL FIVE YEARS WITH THE TOTEM GIRL SCOUT COUNCIL FOR THE GIRL SCOUT HOUSE LOCATED AT 838 TYLER STREET. Mr McLerran reviewed thE:! resolution and the lease. Councilmember Sokol made a motion that the council adopt Resolution Nc) 92-49 which was seconded by councilmember owsley and passed unanimously by voice vote. 447 448 MINUTES OF THE REGULAR SESSION OF APHIL 20, 1992, Cont. Ordinance Vacating a Portion of 18th StreE~t. ORDINANCE NO 2297 AN ORDINANCE VACATING THAT POHTION OF 18TH STREET, LYING NORTH OF THE 40-I'OOT RIGHT-OF- WAY FROM THE CENTER OF DISCOVEFY ROAD, SOUTH OF BLOCK 143 OF THE EISENBEIS M)DITION TO THE CITY OF PORT TOWNSEND, AND BET~1EEN DISCOVERY ROAD AND HANCOCK STREET; SAID '~CATION BEING DESCRIBED AS PARCEL A AS SHOWN ON A SURVEY RECORDED IN VOLUME 13 OF SURVEYS, PAGE 158, IN THE RECORDS OF JEFFERSON COUNTY,~ ESTABLISHING CONDITIONS TO THE STREET VACATION; AND ESTABLISHING AN EFFECTIVE DATE. Mr Hildt reviewed the ordinance. Mr Grove read the ordinance by title. Councilmember Owsley made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Sokol and passed unanimously by voice vote. Mr Grove again read the ordinance by title. Councilmember owsley made a motion that the Council adopt. Ordinance No 2297 which was seconded by Councilmember Westerman and passed unanimously by roll call vote. Ordinance No 2295 Amending 1992 Budget. ORDINANCE NO 2295 AN ORDINANCE APPROPRIATING THE ~)UM OF $13,955 TO THE CURRENT EXPENSE FUND; :?4, 884 TO THE LIBRARY FUND; $21,416 TO THE LIMITED TAX GENERAL OBLIGATION BONDS, 1991 FUND; $10,530,000 TO THE 1992 WASTEW},TER TREATMENT PLANT CONSTRUCTION FUND; $43,200 TO THE WATER- SEWER FUND; $5,800 TO THE STORM AND SURFACE WATER FUND; $24,000 TO T::IE COMMUNITY DEVELOPMENT GRANT FUND; MAKING FINDINGS AND DECLARING AN EMERGENCY. Mr Grove read the ordinance by title and e}i:plained that this is the second reading and action can be taken on the ordinance if the Council wishes. Councilmember Owsley made a motion that the second reading be considered the third which was seconded by Councilmember McCulloch and passed unanimously by voicH vote. Mr Grove again read the ordinance by title. councilmember Owsley made a motion that the Council adopt Ordinance No 229~¡ which was seconded by Councilmember Sokol and passed unanimously by roll call vote. MAYOR'S REPORT Haller Fountain Damage. Mayor Clise rep~rted that the water in Haller Fountain was turned off for water conservation and that the fountain was damaged by vandals. Extensi 'le repairs are needed to the foundation of the fountain as well as the statue. After discussion, it was the consensus of the Council that the statue be removed before further damage c~n þe done, Sooke. BC. sister City. Mayor C+ise reported th~t he has been t~lking t<;> officials in So~ke, ~F, about, the PQs~ibility ,°t. a slster Cl ty arrangement ln cqmmemoratlon of the ~arl tlme Bicentennial Festival. ' , AWC Annual conference.. Ma.YO~...,.Cli..,.s,.e."re..J?ort..e(l...t-,r1-F1t he witl be attending t.he. ..".~.-S:S.'..o~. ion..:o"".:e..' ~~~l ,Cit~-f,,'"r>,..",. Conference in Bellevue ß~'g~~r~~ r"~~'~ ';(Jf' 11tllf. Depart~ .~;Z:' ~~ '~)j¡¡¡lIi ttee. "IMaYQ1',c ~ i se reported~~-- -,_. .. _0, !1. _A_<t.~on by the Na"Y'Tßchnlcal I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cont. Review Committee on Indian Island regarding disposal of hazardous wastes and was very impressed with the way they are doing it. 100th Anniversary of City Hall on March 29, 1992. Mayor Clise stated that the 100th anniversary of the dedication of City Hall was held on March 29, 1992. COMMITTEE REPORTS/STAFF REPORTS Finance. Councilmember Owsley made a motion that the City pay all of the pension fund for the Volunteer Firemen which is $60.00 per year per volunteer starting with the 1993 Budget which was sE!conded by Councilmember Westerman. After a brief discussion, the motion passed unanimously by voice vote. Insurance Requirements for Sandwich Boards. Councilmember Owsley reported that the Committee had discussed the minimum insurance requirements for sandwich board signs and that the decision is really up to the Clerk-Treasurer. Mr Grove reported that he had requested comments from the Committee and now was looking to the Council. He feels that the amount required should be the same for all business uses of the sidewalks. After discussion, it '~as the consensus of the Council that the amount remain in the hands of the risk manager. Transportation Steering Committee. Councilmember Westerman gave a brief report of the Transportation Steering Committee in support of the concept of the proposal for a traffic island for neighborhood traffic control at the intersection of Rose and H Streets as a pilot project. Scott Walker was recognized and gave a report on the proposal. After discussion, it was the consensus of the Council that after a street permit is issued by the Public Works Department, the proposal can go forward. Police/Fire/Animal Control. Councilmember Sokol reportE~d that there will be interviews for Animal Control personnel on MaY' 28 and 29, and that Jefferson County should be in the Animal Control Business by the end of the month. Councilmember Sokol reported that the Police Chief would like a list of events that would require decisions on Street closures for festivals, fairs and special community events and a parking enforcement policy during these events. For general information, Councilmember sokol reported that both the Fire and Police Departments feel they could share a single facility. Councilmember Sokol also reported that the Fire Chief would like consideration of a policy for collection for paramedic service to the fire districts for advance life support. Councilmember Sokol listed several concerns from the Fire Department for fees paid to the EMS Council, charges for excessive false alarms and woodstove inspections, Fire Protection contract with Fort Worde!n, and reported that the portable pump is inoperative and needs to be replaced at a cost ranging from $3,500 to $8,000. Mayor Clise suggested that Councilmember Sokol request a list of fees that the Fire Chief wants to propose for recommendation by the Committee and then to be reviewed by the Council. Finance. Councilmember Owsley reported that the Fire Department has requested that funds from fees for the refilling of air supplies from the Fire Districts be returned to the Fire Department Budget. Mr Grove stated that this is done in the Budget Ordinance adopted this evening. Water Advisory. Councilmember McCulloch reported that the Commi ttee is working on the development of a strategy for short 449 450 MINUTES OF THE REGULAR SESSION OF APHIL 20, 1992, Cont. term, intermediate I and long-term to meet requirements of the surface water treatment rule. The long-t,erm strategy recognizes that we will eventually have to go to filtration, the short and intermediate strategies are ways in which to meet the watershed control program; the chlorine contact time requirement in particular. A plan to make the first user be in the City includes bringing all the water into the city, then piping it back to the four-corners area which would allow a :.oop time and a longer contact time. Issues relating to this inc:.ude; pipe size, growth in the water service area, and an Enviror,mental Impact Statement which will take time. Therefore, there a]~e a number of proposals being looked at by the Committee. Mr WheHler emphasized that the State is under pressure to meet the chlorir.e contact time and their schedule is six months, which we cannot meet. It has been suggested that the City try to negotiate a longer term since a short-term solution may not be allowed fQ]~ the long term and that the substantial cost would be lost funds. Councilmember McCulloch reported that thH committee had taken a tour of the National Forest with the FOJ:-est Supervisor and his staff from Olympia and learned that one of the most exciting things happening in the forest hås to do with watershed issues and was able to discuss what sorts of. things the city is working on. Chelan Agreement. Councilmember McCulloch reported that the Chelan Agreement pilot Project is proceeding and that there have been meetings by the local government caUCUf:. . These meetings are valuable discussions helping to learn wh.it the possibilities in this process are. Council Meeting Ad Hoc. Councilmember Wclpin commented that the committee would like comments and suggestions on their report from the rest of the Councilmembers by the nex1: meeting. city Dock. Mr Wheeler reported that therE! are two grants for the City Dock project: an IAC Grant for $150,000 and a Coastal Zone Management Grant 306A for $20,000. Also, the moving of the Pope Marine Park building will be eligible fo::- grant funds which may result in an increase in these grants. 1he Friends of City Dock will be sponsoring some fund raising activities. A proposal for city dock will be presented at the meeting on May 4, 1992, along with a request for authorization to go for bids. Waste Water Treatment Plant. Mr Wheeler reported that the wastewater treatment plant construction is moving along very quickly and explained the following resolutions. RESOLUTION NO 92-50 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A CONTRACT AGREEMENT WITH POLARIS ENGINEERING AND SURVEYING, INC FOR ENGINEERING AND DESIGN OF A STORMWATER DETENTION SYSTEH. RESOLUTION NO 92-5J. A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A CONTRACT AGREEMENT FOR ENGINEERING SERVICES FOR KEARNEY STREET IMPROVEMENTS WITH .s. Y. R DESIGN COMPANY. Councilmember Owsley made a motion that the Council adopt Resolutions No 92-50 and 92-51 which was s ~conded by Councilmember Sokol and passed unanimously by voice VOtE!. Sign Code Enforcement Update. Mr Hildt reported that currently there are 19 sandwich board signs in the Historic District that have not been permitted through the design review process and that Main street has contacted the owners. There are 11 sandwich board I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cont:. signs that are not conforming outside of the historic district and that the Chamber of Commerce has not followed through on but have been discussed with the Chamber. Computer Equipment Installation. Mr Grove reported that t:he new computer equipment has been installed and is being used exclusively. The old equipment will be on the surplus list: later in the year. NEW BUSINESS Revision Request for James Swan Hotel. Councilmember Sokol stated that if anyone objected to his participation on this item, hE:! would leave the Chambers. There being no objections, Councilmember Sokol remained. Mr Hildt reviewed the request for a change by Mr Lamy to sell the penthouse unit in Building A as a condominium residence and not have a resident manager on site. Before participating, Councilmember McCulloch offered to leave the Chambers. Then:! being no objections, Councilmember McCulloch remained. After discussion, Doug Lamy was recognized and explained this "transition adjustment" for his property and urged approval of his request. After further discussion of parking requirements for a resident manager if the revision is granted and space available, the direction of the project is changing, Councilmember Westerman made a motion that the Council deny the revision request which was seconded by Councilmember Wolpin and passed unanimously by voice vote. Surplus Truck Disposition. RESOLUTION NO 92-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING A TRUCK SURPLUS AND AUTHORIZING SALE TO PORT TOWNSEND SCHOOL DISTRICT. Mr Grove explained the resolution. Councilmember McCulloch made a motion that the Council adopt Resolution No 92-52 which was seconded by Councilmember Wolpin and passed unanimously by voice vote. Resolution on Change Order Procedure. RESOLUTION NO 92-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO DIRECT STAFF TO SETTLE CHANGE ORDERS FOR UP TO $5000 FOR A SINGLE CHANGE, OR $25,000 FOR SEVERAL CHANGES COMBINED, FOR CONSTRUCTION COSTS FOR THE WASTEWATER TREATMENT PLANT. Mr Wheeler explained the resolution. Councilmember Sokol made a motion that the Council adopt Resolution No 92-53 with CH2M Hill added to the second Whereas which was seconded by Councilmember Westerman and passed unanimously by voice vote. Resolution Authorizing Agreement with Chevron. RESOLUTION NO 92-54 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LICENSE AGREEMENT WITH CHEVRON USA TO ALLOW THE CONSTRUCTION OF THREE SHALLOW TEST MONITOR WELLS AT THE FORMER CHEVRON BULK FUEL FACILITY AT 1220 WATER STREET. Mr McLerran explained the resolution. Councilmember Owsley made a motion that the Council adopt Resolution No 92-54 which was 451 452 MINUTES OF THE REGULAR SESSION OF APltIL 20, 1992, cont. seconded by Councilmember McCulloch and paesed unanimously by voice vote. Resolution on Surplus VehicleS and EquipmÈ!nt. RESOLUTION NO 92-5~¡ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING VEHICLES AND EQUIPMENT SURPLUS AND AUTHORIZING THEIR SALE OR DISPOSITION. Mr GrOve explained the resolution. coulleilmember sokol made a motion that the couneil adOÞt Resoluti,jfi NO 92-55 Whieh was Seconded by councilmember MeCulloch and passed ufianimously by voiee vote. COUNCILMEMBERS GENERAL DI~¡CUSSION carousel Projeet. councilmember WestermaÜ requested that time be saVed for the Carousel pro:ject at the l"text council meetifi<j Or whenever the parks/Property Committee is )~eady. It was eonfirmed that the committee is working on this. Le<;1islative/Envirorunental committee Meeë.ifig set. Mr Hildt announeed that there are six completed SEPA cheeklists to be seheduled for the Legislative/Environmenthl Committee. A meetinq of the Committee was set for April 27, 1992, at 5:00 PM to discuss these checklists. RECESS There bein<j no further business, Mayor Cl~_se declared the meeting reCessed to April 27,1992, at 7:00 PM for a PUblic Hearing on the Tourism DeVelopment, Mãnaejement and Markei~in9 Plan at 11:43 PM. MINUTES OF THE CONTINUED SESSION OF APRIL 20, 1992 The City Couneil of the city of port To",nsehd met in continued session this Twenty-seventh day of April, 1992, at 7:00 PM in the council Chambers of City Hall, Mayor John M Clise presidinej. ROLL CALL councilmembers present at Roll Call were Jean camfield, Vern Jones, Julie Mcculloch, Norma Owsley, Robert Soké>l, Sheila Westerman and cindy Wolpin. Also present was Clerk-'Treasurer David Grove. Guests present were Jefferson county Commissioners B G Brown, Richard Wojt and Larry Dennison. Mayor Clise welcomed the County Commissi,~)hers and explained the different arrangement of the desks and irttroduced Bart Phillips, Executive Director of the EconomiC Development council. Mr Phillips gave a brief introduction to t~e history and the stUdy done for the Tourism and Marketinq Plan a~d explained that this is the second phase of a two-part procesf:: . The Plan makes 22 recommendations and was delivered to t:he county and city in September 1990. The seeond phase was sta)~ted in 1991 and was put together by a 12 member eitizen advisory board from the city and county. A public hearing waS held in port Hadloek in January that Was well attended. Mr Phillips reeOmfi\ehded that the next stèp be determined at this hearing, that the qroup get together to determine what to do about implementation of the plan, how it may need to be revised, and how it could be iiíplemented. Thin~s have been evolvinq and changing with the Chambets of cömmereè, requests for Hotel/Motel Tax funds, and othèr groups are forming coalitions. I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cont:. Commissioner Dennison was recognized and added that the Board of County Commissioners has participated with the Port Townsend Chamber of Commerce for a number of years for County-wide promotion but other county organizations interested in tourism have created more of a demand. The Commissioners set the board up with a cross section of representation of those with an interest in tourism to serve as a base or forum to work together. Mayor Clise opened the hearing to the Public. Bill Medlicott, Port Townsend Chamber of Commerce, was recognized and noted that more than 60% of the people who have signed the register at the Chamber of Commerce Information Center we,re not from the I-5 corridor which is a target area in the proposed plan. Mr Medlicott stated that a poll of the members of the Chan~er of Commerce in the form of a questionnaire mailed to all member::; as of March 15, 1992, and read a formal statement from the Board of Trustees of the Chamber that has been approved by the ÇJeneral membership which recognized the need to coordinate the marketing and tourism efforts with other communities and groups within Jefferson County. However, the Chamber is opposed to the proposal to establish a Visitors Information Bureau stating that it will simply add another bureaucratic level with all of its associated expenses, they are concerned about sources of funding and that the funding now available will be diluted. The chamber supports a permanent standing intra-county committee similar to the ~~ourism Coordinating Council suggested in the plan to be comprised of the four major commerce groups along with the cooperative assistance of others. Speaking for himself, Mr Medlicott stated that las1: year, the Tourism Committee of the chamber got the Port Townsend, Port Hadlock, and Port Ludlow Chambers of Commerce along wi th thE~ South Jefferson County Business Association together and presented a plan and unified budget that could work and offered their servic ~s as a group. Barbara Bogart was recognized, concurred with the remarks of Mr Medlicott and stated her concerns about the plan gi ving the impression that you can target and choose visitors, stated that the people who probably know the most about tourists are not the people who work on marketing surveys but the people who own the hotlÜs and motels and deal with them every day and feels that they should be involved in any Tourism Council. Ms Bogart feels that the 1:ourism council is a good group to form and should be tried first rather than a whole new entity called a visitors Bureau and that the attitude that we invite people to come here and share what ~~e have all the time is critical, the season has already been stretched from February to October and the winter season is primarily people who can get away for a weekend. Ms Bogart feels that buses and tours are not what the people who live here prefer. Brent Shirley was recognized and stated that what the report suggests to him is that we look at doing things a little different than in the past and suggested that this study is not a. whole answer but that there are pieces that can be made good use of. Mr shirley stated that both the County and city can be maximizl~d, the interim coordinating council is a good idea. One of the purposes of the group being broader than normal was to get opinions from the forest people, centrum and others as well as the Chamber of Commerce. It is now time for the local folks to step back in and proceed to the next step which he feels is to bring all the parties together with the experts that are doing the tourist promotion, that a market can be targeted through the right promotion, is interested in the development of the tourism groups in the county and hopes that they will join a group such as that proposed by Mr Medlicott. Phil Broms, Port Hadlock Inn, was recognized and gave some of his ideas stating that the County and the city need to work together and that we have an "Olympic Peninsula" to offer. Mr Broms stated that there is a winter season for meetings and convention business 453 454 MINUTES OF THE REGULAR SESSION OF APIUL 20, 1992, Cont. for Port Ludlow, Port Hadlock Inn, Indian Island Naval Station and Fort Worden and others. Mr Broms also stated that we do not need to have overlapping bureaucracy, we already have the P T Chamber of Commerce but does advocate adding languagE~ that would provide for marketing for conventions both large and f;mall. Dan Youra, Port Ludlow Chamber of Commerce, was recognized and passed out a packet of information including samples of the Port Townsend visitors Guide, the South JE!fferson Business Club Brochure, the Port Hadlock Chamber of Co:nmerce, the Port Ludlow Chamber directory, the Olympic Peninsula Travel Association directory and a copy of his magazine. Mr Youra read three items from people in the County that were unable to attend this hearing: A resolution passed by the Port Ludlow Chamber expressing support of the concept of a county ,wide tourism committee comprised of diverse representation from all areas with interests including, but not limited to the tax revenue producers and users, the South Jefferson Business Club offers their full support to the development of a visitors center on High1l1ay 104 and a Jefferson County visitor and Convention Bureau, a letter from the manager of Port Ludlow Golf and Meeting Retreat endQ)~sing the formation of a County-wide visitor and Convention Bureau to promote the off-season months of October through April. Mr Youra explained the history of the new visitor center on Highway 104 and ~equested funds from the city for the operation of the new center. Leah Hammer questioned how the new visiter center on Highway 104 will be staffed and funded. Mr Youra responded that there is one paid manager and the rest of the staff Ü" volunteer, there being more that 28 volunteers at present and others have expressed interest and that there will be display e.pace for brochures that can be sold. Mr Youra explained that these rates will be $20.00 per month with members of the supporting chambers paying $10.00. There being no further testimony, Mayor Clise closed the hearing to the Public and turned to the Councilmembers and Commissioners for discussion explaining that there will be no action taken at this hearing. Councilmember Westerman questioned how funding for the various groups would be handled and stated that shE~ would like to see funds being supplied to a committee which wou:Ld distribute the funds throughout the county including the City of Port Townsend as part of the county. Commission Dennison stated that the request made by Mr Youra is separate from what is being d:Lscussed at this hearing and explained that the County has been clistributing Hotel/Motel funds to the Port Townsend Chamber even though they are received from outside the city because they are the ones who have been able to advertise for the County. Since there are now other organizations who would like to do th:Ls for themselves, the commissioners could see that the demand is getting intense, and would like to see one single organizati on to coordinate these decisions more efficiently. Barbara Bogart commented that most people recognized that the budgeting prclcess would be the main purpose of the committee with the final decision of the allocation of funds done by the city and county. Councilmember Owsley commented that the committee should have a paid person to request funds, etc, and that buses are the wave of the future for tourists who travel by bus rather than car. She questioned Mr Medlicott what groups he recommended to be on the committee. Mr Medlicott responded, along with the cooperative assistance of others; the historical society, forest district, the groups who provide services through the tourism industry equally represented along with those groups more involved in producing activities and facilities for tourism. Councilmember Sokol questioned where does the request for funds come from - is it giving an amount to a group to split as they see fit or is it a group putting together a creditable program and then requesting funds. Commissioner Brown stated that he feels it could be either way depending on which I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cont:. approach the committee felt was the most appropriate. Commissioner Dennison stated that what was originally envisioned was a plan to give guidance on how to market the entire county with no onE~ being left out. Bart Phillips added that one aspect of the plan was development and marketing as well as management activities. The Tourism Coordinating council was an organization to allocate the public funds. The visitor and Convention Bureau was buildling on top of that to allow for private sector participation. The city and County would agree to fund the "Plan" and the 'rourism coordinating Council would decide how to implement the plan. Mayor Clise observed that there appears to be four groups all tracking along parallel lines of tourism promotion managemen't. The early concerns were that the groups were pulling in different directions. He suggested that the groups get together and come up with a unified recommendation to the elected officials indicating that this would be a giant first step. Bill Medlicott was recognized and explained that the groups did get together and presented a unified budget. Larry Dennison responded that this was not the message the County Commissioners g'ot and suggested that it be a little more formalized. He indicatE~d that he was in agreement with Norma Owsley that if we are goinçr after conventions, etc. we are going to need to be more organizE!d. He submitted that the Tourism Coordinating Council would seem 'to be a good transitional tool for heading in that direction. Don DuBose, Port Townsend Travel, was recognized and explained that compE~ti tion for conventions is fierce but believed that we could do it with the right expertise. Full blown conventions need a lot of facilities that we don't have. Larry Dennison explained that small group meetings are a network thing. Cindy Wolpin expressed support for the concept of bringing in citizens at large to serve on the council. Even though the outlying areas want more, the Port Townsend residents are concerned about further increases. Barbara Bogart indicated that the council would better serve the citizens with useful information about our community without the advertising. It was her belief that this would get more tourists out into the county. Dan Youra was recognized and explained that the counties around us have some kind of a coordinating organization, so what they are asking for is not new. Mayor Clise observed that there is nothing to stop the chambers of commerce from forming this organization without the government involved. Councilmember Sokol submitted that this would be the best possible organizations. Commissioner Dennison expressed concern that everyones' interest may not be served that way and encouraged working together. Councilmember Westerman supported broad representation. Bernie Arthur was recognized and asked how many dollars arE:! under consideration here. He was told about $150,000 per year between the county and the city. He asked if the problem is that more and more groups are petitioning for that money and Mayor Clise said yes, in part. Mr. Arthur expressed concern that the plan wolLlld not receive broad support and suggested that more study should be made before action is taken. Kate Jenks was recognized and supported the concerns expressed by Mr. Arthur. She explained that the members of this council would need to be fully grounded with what it is they are promotinq, what causes the place to be visited. She expressed concern that the town will loose its vitality and thus loose the tourists. commissioner Dennison suggested that the City Council and County Commissioners have a couple workshop meetings to take in all the information that we have and assimilate it with what is in the 455 456 MINUTES OF THE REGULAR SESSION OF APHIL 20, 1992, Cont. planning document recognizing that there is plenty of room for change. Commissioner B G Brown explained that there may be sections that the ma jori ty of the group is ready to imp:.ement, other parts that need modification, and other parts that :;hould be rejected. He indicated that none of it is in final forIl, but the plan could be used to start forward. Commissioner Denn:.son explained that, for instance, there does not seem to be opposition to the formation of a Tourism Coordinating Council, so that c<mld be started early on to encourage people to begin to work toge1:her. Sheri Robison, Main Street, was recognized and spoke in support of the general marketing suggestions in the plan under numbers 17,18 and 19 to be worked together on. Barbara Bogart questioned if it would be possible to have an interim TCC committee to meet in workshop form for brainstorming among 1:he different entities. Commissioner Dennison responded that there have been informal workshops among ourselves with informal input from people where there have been good ideas. CouncilmembE~r Westerman stated that she would like to have a clear idea of what will be done at the next meeting with an agenda and things that can be done. Commissioner Dennison agreed and stated that there have been many good ideas suggested. A discussion of a ~l7Orkshop and its results ensued. Councilmember Camfield stated that every side or every opinion needs to be heard before a decision is made. Ms Bogart stated that there should be an interim committee appointed to come to the council and commissioners with a plan. Commissioner Dennison responded that this has already been done and that the idea now is to adopt a plan and put together an advisory group to figure out how to implement it. In a S4:!nse, we are adopting a policy. Bob Rickard was recognized and suggested that strip development along the highway is not what this area iB known for and that the committee could be looking at environmental issues as well. Workshop Meeting Set. After a brief discussion, a workshop meeting was set for June 8,1992, at 7:00 PM in the Public Works Conference Room in the Jefferson County Courthouse. 'rhe County Commissioners and Councilmember Jones left the Chambers at 9:00 PM. BILLS AND CLAIMS Councilmember Owsley made a motion to appJ~ove the following bills and claims which was seconded by Councilmember Camfield and passed unanimously by voice vote. Storm and Surface Water Water-Sewer Hotel-Motel $ 188,651.18 101,581.40 30fOOO.00 $ 320.232.58 Total COUNCILMEMBERS DISCUS:nON positioning of Councilmembers Desks. During a brief discussion, it was the consensus of the Council that a different desk arrangement can be tried one more time. Council Chamber Cushions. Councilmember Wolpin reported that progress is being made on the cushions and that Screamin' Mimi is donating the inscriptions so therefore, t.he donation amount will remain at $35.00 and will include the i:lscriptions and she has about a dozen commitments at this stage. Haller Fountain. Councilmember Westermar.. announced that someone has returned part of the arm from the HaLler Fountain. . '0, I I I I I I MINUTES OF THE REGULAR SESSION OF APRIL 20, 1992, Cont. Legislati ve/Environmental Commi ttee Meeting~. ~~~~ci~~e~~~~ W~~p~~ Sd7t a me:;:iEP~f c~~~ki~:~i i~~e cf~; Do~i a~d' a meeting to. continue lSCUSS . t 5.00 PM on May 6 1992. the SEPA checklist for RoseWlnd a . , ADJOURNMENT h bus;ness, Mayor Clise declared the meeting There being no furt er ~ adjourned at 9:09 PM. Mayor Attest: ~~ ¿ Clerk-Treasurer MINUTES OF THE REGULAR SESSION OF MAY 4, 1992 The City Council of the City of Port Townsend met in regular session this fourth day of May, 1992, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Jean Camfield, Vern Jones, Julie McCulloch, Norma Owsley, Robert Sokol, Sheila Westerman and Cindy Wolpin. Also present were Clerk-Treasurer David Grove, Director of Planning and Building Michael Hildt and Public: Works Director Robert Wheeler, and City Attorney Dennis McLerran.. PUBLIC COMMENTS Joan Best was recognized and expressed interest in the problems of teenagers and requested the creation of a City Human Rights Commission for issues like the Child Care Ordinance. Brent Shirley was recognized and encouraged the council to approve the resolution declaring Sooke, British Colombia, Canada as a sister city. CONSENT AGENDA Councilmember Jones made a motion to approve the following iltems on the Consent Agenda which was seconded by Councilmember Owsley and passed unanimously by voice vote. Approval of the 'following Bills and Claims: Current Expense Street Library Park $52,574.41 4,468.39 4,896.76 11,913.20 1 457 /