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HomeMy WebLinkAbout031912 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF MARCH 19, 2012 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in regular session the nineteenth day of March 2012 at 6:30 p.m. in the Council Chambers of City Hall at 540 Water Street, Mayor David King presiding. ROLL CALL Councilmembers present at roll call were Robert Gray, David King, Kris Nelson, Michelle Sandoval, Deborah Stinson, and Mark Welch with Catharine Robinson excused. Staff members present were City Manager David Timmons, City Attorney John Watts, Public Works Director Ken Clow, Public Services Director Rick Sepler, Finance Director Michael Legarsky, and City Clerk Pam Kolacy. CHANGES TO THE AGENDA Mayor King stated that an executive session would be held at the end of the meeting with no action expected. COMMENTS FROM THE PUBLIC Public comment The following commented on the upcoming pool repairs and the importance of maintaining a swimming pool facility at Mountain View. Chris Hanson Houlton Madinger Nancy McGonagle Darby Flanagan Rose Ritter Laura Vilage Mark Grant Rebekah McGuire City Council Business Meeting March 19, 2012 Page 1 of 5 Mary Buffaro Tanner(no last name given) Sugar Flanagan Shannon Minnihan The following commented in support of a ban on single use plastic bags: Jim Todd "Mr. Bag Monster" Rick Jahnke commented on the "urban myth" that there is metal contamination at Kah Tai Park. CONSENT AGENDA Bills, Claims and Warrants Vouchers 117170 through 117235 in the amount of$62,897.09 Vouchers 117236 through 117251 in the amount of$2,662.65 Vouchers 117252 through 117361 in the amount of$277,736.73 Voucher 117356 in the amount of $5,000.00 Approval of Minutes: February 21, 2012; March 5, 2012 Resolution 12-012 Authorizing the City Manager to Enter Into an Automation System Service Agreement with the Jefferson County Library CLAN (Cooperative Libraries Automated Network). Resolution 12-013 Authorizing the City Manager to Award and Execute All Contracts Required for the Renovation of the Port Townsend Carnegie Library Within the Project Budget Resolution 12-014 Authorizing the City Manager to Sign All Necessary Contracts Related to the City Lake Outlet Pipeline Replacement Phase 1 - Bypass and Flow Control Approval of Library Re-location Publicity Event ("human chain") Amendment to Ordinance 3071, Correcting an Error in Port Townsend Municipal Code 13.05 Utility Rates and Charges Motion: Michelle Sandoval moved to approve the consent agenda. Kris Nelson City Council Business Meeting March 19, 2012 Page 2 of 5 seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS Fire District Cost Recovery Agreement City Attorney John Watts reviewed the packet materials. He noted that a revised draft Resolution 12-015 has been distributed to the Council this evening. The Fire District has requested the Council to adopt a resolution that provides authorization to the District to recover District costs in certain situations where they have responded. The District can seek recovery of costs through a contractor, EF Recovery, which bills the responsible party's insurance company. EF Recovery and the Fire District requested to modify the resolution to remove a reference to recovering costs from insurance companies. This part of the process would be spelled out in a billing agreement between the City and the District. According to EF Recovery, it is easier for them to recover insurance proceeds if they have a "clean" authorization. Mayor King, who serves on the East Jefferson Fire and Rescue Joint Oversight Board, noted that this has been discussed and approved by the EJFR Board. There was no public comment. Assistant Chief Ted Krysinski was present as well as Pat Roley with EF Recovery. They both gave further details and answered clarifying questions for the Council. Motion: Mark Welch moved to approve Resolution 12-015 Providing For Cost Recovery For Fire District Emergency Response. Kris Nelson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Motion: Mark Welch moved to authorize the City Manager to enter into a billing agreement with the Fire District that limits cost recovery for services authorized in Resolution 12-015 to insurance companies only. Kris Nelson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Fire District Inspection Agreement City Attorney Watts reviewed the packet materials. He noted this is an amendment to the current Interlocal Agreement with the Fire District and the revised draft is available for review. The contract spells out the procedure for requiring corrections to situations depending on the degree of hazard they present. The cost for the service is part of the service provided by the existing agreement and approval of the agreement would not result in additional charges to the City. There was no public comment. City Council Business Meeting March 19, 2012 Page 3 of 5 Assistant Fire Chief Robert Lowe noted that the District is ready to approve the agreement. Motion: Mark Welch moved to authorize the City Manager to enter into an amendment to the Interlocal Agreement with the Fire District for fire inspections, plan review, and fire investigations consistent with the agenda bill. Deborah Stinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. NEW BUSINESS City Waterfront Esplanade Contract approval City Manager David Timmons reviewed the packet materials. He stated the lowest responsive bidder on the Esplanade project has an opportunity to complete the concrete walkway along the waterfront to allow public access within the next three weeks. Estimated cost for the work is approximately $100,000. Staff is recommending that funds to complete this phase be transferred from the Sheridan Street Transportation Improvement Board project matching allocation. An additional $80,000 encumbered for non-seismic work on the Carnegie Library project may also be replaced by a pending grant allocation that will be awarded through the state later this month. The Sheridan Street project is not scheduled to begin until next year and the City is currently looking at partners (such as the Hospital District) to create a more comprehensive project. Options for funding the project include grants, HUD funding and a potential Local Improvement District with other public entities. City Engineer David Peterson stated that for roughly $100,000, the concrete along the waterfront could be completed and the fence barring access could be removed. Staff continues to look at options that might reduce the scope of the project. He noted that options will be brought back to Council for review. There was no public comment. Mr. Gray stated that he believes Sheridan Street should be one of the City's top priorities as it is used by many elderly people and others with mobility issues and he is not in favor of transferring those funds to another project. Ms. Nelson expressed concern that a full range of plan and funding options has not been presented prior to the request for Council action on this matter. There was considerable discussion about the merits of both projects and the priority issues involved. Comments were made that the Esplanade project would also provide accessibility to the waterfront for everyone, including those with mobility issues. The majority of Council members believed that completing this phase of the Esplanade project would not affect progress on the Sheridan Street project although all agreed that Sheridan is a high but not an immediate priority. City Council Business Meeting March 19, 2012 Page 4 of 5 Motion: Michelle Sandoval moved to authorize the City Manager to transfer funds from the Sheridan Street project to the Waterfront Esplanade final phase, award the bid and sign the contracts. Should there be surplus funds from Taylor Street or other capital projects, those funds should be strongly prioritized for Sheridan Street. Mark Welch seconded. Vote: motion carried, 4-2 by voice vote, Robert Gray, and Kris Nelson opposed. PRESIDING OFFICER REPORT Mayor King reviewed recent meetings and discussions regarding the PDA and Fort Worden. CITY MANAGER REPORT Mr. Timmons reported on the following. Three staff members have resigned and recruitment for a payroll/benefits administrator and building inspector has begun. Funding for the YMCA and Main Street will be discussed at the Finance and Budget Committee and will be placed on the Council agenda in April. The potential loss of liquor excise and liquor profits tax will impact the City. Other items reviewed were a potential COPS grant, library relocation project, and state budget issues. EXECUTIVE SESSION At 8:34 p.m., Mayor stated that after a break, the Council would adjourn to executive session to discuss pending litigation. He said the session would take about 30 minutes and that no action would occur afterward. The session started at 8:50 p.m. ADJOURN The meeting was reconvened at 9:19 p.m. There being no further business, the meeting was adjourned at 9:20 p.m. Attest: Pamela Kolacy, MMC {. City Clerk City Council Business Meeting March 19, 2012 Page 5 of 5