Loading...
HomeMy WebLinkAbout040212 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF APRIL 2, 2012 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in regular session on the second day of April, 2012, at 6:30 p.m. in the Council Chambers of City Hall at 540 Water Street, Mayor David King presiding. ROLL CALL Councilmembers present at roll call were Robert Gray, David King, Kris Nelson, Deborah Stinson, and Mark Welch with Catharine Robinson, and Michelle Sandoval excused. Staff members present were City Manager David Timmons, City Attorney John Watts, Public Works Director Ken Clow, and City Clerk Pam Kolacy. CHANGES TO THE AGENDA There were no changes to the agenda. SPECIAL PRESENTATION: PROCLAMATION CHILD ABUSE PREVENTION MONTH Mayor King read a proclamation declaring April 2012 as Child Abuse Prevention Month. Julia Danskin of the Jefferson County Health Department was present to accept the proclamation. COMMENTS FROM THE PUBLIC Public comment There was no public comment. CONSENT AGENDA Bills, Claims and Warrants Vouchers 117362 through 117368 and EFTS in the amount of$96,377.17; Vouchers 117369 through 117371 and EFTS in the amount of$483.85; Vouchers 117372 through 117455 in the amount of$287,136.96; EFTs in the amount of$12,977.51; Vouchers 117456 through 117462 in the amount of$2,695.67; Vouchers 117463 through 117463 in the amount of $14,262.78 Approval of Minutes: March 19, 2012 City Council Business Meeting April 2, 2012 Page 1 of 6 Resolution 12-016, Authorizing the City Manager to apply for the United States Department of Justice - Office of Violence Against Women Grant titled "Grants to Encourage Arrest Policies and the Enforcement of Protection Orders Approval of Interfund Transfer - Professional Services funds (Non- Departmental to Community Services - Arts Commission) In response to a question from Ms. Nelson, Mr. Timmons stated that the Arts commission funds are earmarked for their program budget. Motion: Kris Nelson moved to approve the consent agenda. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. UNFINISHED BUSINESS Resolution 12-017 for an interfund loan, and to authorize the City Manager to make a $100,000 tax incentive program contribution to Main Street in 2012, and to enter into an MOU with Main Street for 2012 for services, consistent with the agenda bill City Manager David Timmons reviewed the packet materials, noting that staff recommends that the initial year's contribution to Main Street be accomplished through an interfund loan from the Pipeline Trust Fund. After the first year, funding will come from the state tax incentive program. He stated that Main Street has proposed a significantly expanded work plan for the City as part of its 2012 budget. He also noted that this will keep the money local and provide a dollar for dollar investment return after the initial front loading of the system. The issue has been discussed extensively by the Finance and Budget Committee as well as the full Council on November 14, 2011 and February 13, 2012. There was no public comment. Ms. Nelson requested that the maintenance of flower beds ($15,000 per the spreadsheet) be listed in the Resolution recitals. There was no objection. Motion: Kris Nelson moved to approve resolution 12-017 amended to add in maintenance of flower beds in Recital B (1). Mark Welch seconded. Vote: motion carried unanimously, 5-0 by voice vote. YMCA 2012 Service Agreement; Mountain View Agreement Mr. Timmons reviewed the packet materials, noting that Council is requested to authorize the City Manager to sign two agreements with the YMCA, one for $20,000 for displacement costs for relocation out of a portion of the Mountain View space they are using (to accommodate the Library) and a second to pay City Council Business Meeting April 2, 2012 Page 2 of 6 $26,500 to provide child care services at Mountain View in 2012. The total funding will assist the Y in providing a variety of recreational programs and services to the City. Public comment: Kim Hammers spoke on behalf of the YMCA. Motion: Mark Welch moved to authorize the City Manager to execute agreements with the YMCA for payment of$46,500 to the YMCA for services in 2012, consistent with the agenda bill. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. Agreement with Fire District - Funding (Fire Truck) Mr. Timmons reviewed the packet materials noting that a solution to address the fire service funding imbalance has been proposed. The proposal is that the District purchase a new fire truck, with the City repaying the District according to a three- year schedule. The total price with financing at 3% is $375,000 including tax. The City would make an interest-only payment of$10,000 in May 2013, a one-third payment of$125,000 in May 2014, and a payment for the balance of$250,000 in May 2015. Funding would come from the portion of the City's Proposition 1 sales tax money currently earmarked for County parks which will be freed up no later than June 30, 2014 if there is no joint strategy for parks and recreation agreed to by the County and the City by December 31, 2012. There was no public comment. It was noted that although the agenda bill refers to a 3% financing rate, the actual rate may be lower. Council discussion centered on the scenario that the Proposition 1 funding would not be freed up in time for the second ($125,000) payment. Mr. Timmons noted that a source of funding does need to be identified. It was agreed that adding an extra year buffer to the proposal would eliminate the potential of a double obligation to the City for specific funds. Motion: Kris Nelson moved to authorize the City Manager to execute an agreement with the Fire District that addresses the funding imbalance between the City and District consistent with the proposal in the agenda bill- extended out with interest for an additional year so the City does not have the potential to be double- committed. Deborah Stinson seconded. Vote: motion carried, 4-1 by voice vote, Robert Gray opposed. NEW BUSINESS ENERGY SAVINGS PERFORMANCE CONTRACTING PROGRAM (ESPC) City Council Business Meeting April 2, 2012 Page 3 of 6 Mr. Timmons reviewed the packet materials. The City would like to enter into a participating agreement with the state Department of Energy for the Energy Savings Performance Contracting Program. The City would select a state pre-qualified company (in this case Honeywell) and signs a letter of authorization for the company to develop a preliminary audit identifying energy conservation measures. If the City and state determine there is adequate energy savings to move to an "investment grade audit" the Council would be asked to authorize further actions. There was no public comment. Motion: Kris Nelson moved to authorize the City Manager to enter into a participating agreement with the state Department of Energy for the Energy Savings Performance Contracting Program, and a letter of authorization with Honeywell to perform a preliminary energy savings audit pursuant to the program, subject to City Council approval for further steps. Deborah Stinson seconded. Vote: motion carried unanimously, 5-0 by voice vote. AUTHORIZATION FOR CITY MANAGER TO BEGIN PROCESS FOR BOND REFINANCING Mr. Timmons reviewed the packet materials. He said that staff has identified a possibility to refinance some of the City's debt. A plan has been devised to refinance a portion of the debt and save close to $700,000 in interest as well as restructure the payment schedule in a manner favorable to future budgets. Mr. Watts noted that new legislation provides for an expedited process in order to take advantage of market conditions. There was no public comment. During Council discussion, it was noted that this refinancing does not extend the payment schedule for any of the bonds. Motion: Kris Nelson moved to authorize the City Manager to arrange for the refinancing of the City debt. Mark Welch seconded. Vote: motion carried unanimously, 5-0 by voice vote. INTERLOCAL AGREEMENT WITH COUNTY - ANIMAL SERVICES Mr. Timmons reviewed the packet materials. He stated Council approval is sought for an Interlocal Agreement with the County to provide animal services to the City and City residents. In 2012, the City would pay up to $22,000 for shelter services only. This amount would be defrayed by animal license fees purchased by City residents. City Police officers have taken over animal control duties within the City limits from the County Sheriff. There was no public comment. City Council Business Meeting April 2, 2012 Page 4 of 6 It was suggested that the City help publicize the benefits to citizens of licensing their pets. Motion: Mark Welch moved to authorize the City Manager to execute an agreement with the County for animal shelter services not to exceed $22,000 for 2012. Robert Gray seconded. Vote: motion carried unanimously, 5-0 by voice vote. INTERLOCAL AGREEMENT REGARDING REVENUE TO SERVICE BONDED INDEBTEDNESS FOR JEFFCOM Mr. Timmons reviewed the packet materials, noting that since JeffCom is an independent agency formed by Interlocal Agreement, it lacks authority to bond for capital and must have a member agency bond on its behalf should it need to raise capital dollars to fund improvements. This ILA simply acknowledges that the City consents to the County allocating money designated to JeffCom from the 1/10 of 1% 911 sales tax to secure the County's debt issued on behalf of JeffCom. Mr. Timmons stated that all but two of the agencies involved have approved the agreement and they should have approval by April 19. There was no public comment. Councilors requested that staff arrange to post interlocal agreements on the City website. Motion: Kris Nelson moved to authorize the City Manager to execute the Interlocal Agreement regarding revenue to service bond indebtedness for Jeffcom. Mark Welch seconded. Vote: motion carried unanimously, 5-0 by voice vote. PRESIDING OFFICER REPORT Mayor King provided an update on PDA activities regarding Fort Worden. CITY MANAGER REPORT Mr. Timmons reported on the following items. Update on the Customs House project. Library retrofit bids. City Lake bids. Taylor Street project. Progress on proposed new neighborhood park on upper Sims. Letter of agreement with postal service re customs house. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION City Council Business Meeting April 2, 2012 Page 5 of 6 Ms. Nelson suggested that the Council begin making reports on their ad hoc committee activities at each Council meeting. The Clerk's office will assign reports starting in May. COMMENTS FROM COUNCIL EXECUTIVE SESSION - LITIGATION Mayor King announced that the Council would go into executive session to discuss potential litigation with legal counsel after a short break at 8:11 p.m. He stated the session would take approximately 15 minutes with no action following the session. ADJOURN The meeting was reconvened at 8:30. There being no further business, the meeting was adjourned at 8:31 p.m. Attest: F Pamela Kolacy, MMC City Clerk City Council Business Meeting April 2, 2012 Page 6 of 6