HomeMy WebLinkAbout12-003 Contract Authorization Taylor Street Tunnel Lids Resolution 12-003
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RESOLUTION NO. 12-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND
AUTHORIZING THE CITY MANAGER TO AWARD AND SIGN ALL CONTRACTS
FOR THE CONSTRUCTION OF THE TAYLOR STREET TUNNEL LIDS AND
REVISE THE PROJECT ALLOCATIONS CONTAINED IN THE CAPITAL
INITIATIVE PLAN FOR 2012 FOR THE SIDEWALK LID AND UTILITY
IMPROVEMENT PROJECT
WHEREAS, on December 5, 2011, City Council authorized the City Manager to include
in the bid package for the Sidewalk Lid and Utility Improvement Project the supplemental items
presented at the December 5, 2011 City Council Meeting; and
WHEREAS, the city staff at the City Council December 5, 2011 identified priorities for
the supplemental work which are not funded under the Federal Emergency Management Agency
(FEMA) Grants, DR-1734 and DR-1825; and
WHEREAS, City Council comments on December 5, 2011 indicated a preference to
include additional, supplemental items in the scope of the project—namely, underground
utilities, other capital repairs and improvements (non-structural sidewalks, crossings,
intersection, paving), and street scope (street furniture, parking improvements landscaping,
design features)—if funding was available. Since the overall project cost, with any
supplemental items, would not be known until costs are defined in the bidding process, it makes
sense to seek bids for the supplemental items and then review funding availability and options as
part of a final decision by the City Council on the scope of the project to award and construct.
WHEREAS, following the bid opening on January 27, 2012, the City Council reviewed
the lowest responsible bidder and authorized the funding of the entire Sidewalk Tunnel Lid and
Utility Improvement Project; and
WHEREAS, City Council authorizes city staff to prepare a supplemental budget, re-
appropriation of funds, re-draft of CIP or any combination of the above which reflects the
amended CIP summary presented at the January 30, 2012 City Council Meeting; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
The City Council of Port Townsend authorizes the City Manager to award the construction
contract to the lowest responsible bidder per the results from the bid opening on Friday, January
27, 2012, and to award and sign all contracts for the Taylor Street Tunnel Lids. Also this
resolution authorizes the City Manager to revise the project allocations contained in the Capital
Initiative Plan for 2012 to fund the entire Sidewalk Tunnel Lid and Utility Improvement Project
and return to Council with the necessary budget adjustment actions.
Resolution 12-003
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ADOPTED by the City.Council of the City of Port Townsend at a regular meeting thereof, held
this 30th day of January 2012.
D id King, Mayor
Attest: Approved as to form:
Pamela Kolacy, MMC °� John Watts
City Clerk City Attorney
City of Port Townsend Project Cost Summary WO#1065 and 1070
Sidewalk Lid and Utility Improvement Project Attachment 1 FEMA-1734-15-R
FEMA-1825-14-R
Funding Engineers Estimated Engineers Estimated Apparent Low Bidder Difference
Source Total Project Cost Construction Cost Construction Cost
FEMA $ 2,812,561.21 $ 1,549,492.17 $ 1,495,660.00 $ 53,832.17
Non-FEMA $ 1,362,147.19 $ 507,366.08 $ 461,437.05 $ 45,929.03
Total $ 4,174,708.40 $ 2,056,858.25 $ 1,957,097.05 $ 99,761.20
* Note-Even though the apparent low bidder construction cost is below the engineer's estimate cost
staff recommends to reserve the difference in amounts as contingency for the project.
\\CITYGIS\PWEngineering\Transportation\Sidewalk&Tunnel Lid Project\Finance\120119 Cost Estimate 1/27/2012
Attachment 2
Project Funding Analysis
Sidewalk Lid and Utility Improvement Project
Funding
Engineer's Estimated Sewer& Obligated Funding
Project Element Total Project Cost FEMA Stormwater 2010 Bond Gap
FEMA $2,812,561 $2,258,517 $322,605 $231,439
City(non-FEMA) $1,362,147 $164,000 $1,198,147
Tota 1 $4,174,708 $1,429,586
1/27/2012
Attachment 3
Projects in 2008 and 2010 Bonds Not Completed or Encumbered
(Available for reallocation)
Project 2008 2010 1 Other Total Project Grant
Bond Bond Funding Cost source
Projects in Bond that match other grants( not recommended for reallocation):
Way Finding $ 224,000 $ 200,000 $ 424,000 Pr.Amer.
Library Seismic $ 280,000 $ 550,000 $ 830,000 FEMA
Sheridan at Hospital $ 100,000 $ 110,000 $ 210,000 TIB
Hastings Ave Sidewalk $ 100,000 $ 258,825 $ 358,825 WSDOT
$ 704,000 $ 1,118,825 $ 1,822,825
Proiects in bond that do not match other grants (Recommend for realloc $ -
Esplanade Phase 2 $ 200,000 $ 300,000 $ - $ 500,000
Broadband&wireless $ 400,000 $ 400,000
Sheridan Phase II $ 100,000 $ 100,000
Landes Sidewalk $ 135,900 $ 135,900
Howard Street $ 425,000 $ - $ 425,000
$ 200,000 $ 1,360,900 $ 1,560,900
Projects in the bond that are completed or encumbered include:
Bell tower; Library Expansion Design Development;
1/27/2012
Attachment 4
2012 Budget Adjustment
Changes needed for Adopted 2012 Capital Budget
FEMA Tunnel Lid and Taylor Street Project
(WO 1065 & 1070)
Engineer's Estimated Total Projecft Cost
FEMA Portion $2,812,561
City Portion $1,362,147
Total $4,174,708
Amount Spent in 2011 $788,434
Amount already in 2012 Budget
Street Capital Budget $1,730,000
Sewer and Stormwater $164,000
2012 CIP Budget Amendment Needed $1,492,274
1/27/2012