HomeMy WebLinkAbout11-042 Tunnel Lid - Supplemental Bid Item Resolution 11-042
Tunnel Lid—Supplemental Bid Item
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RESOLUTION NO. 11-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND
AUTHORIZING THE CITY MANAGER TO INCLUDE SUPPLEMENTAL ITEMS IN
THE ADVERTISEMENT OF THE BID FOR THE CONSTRUCTION OF THE
DOWNTOWN TUNNEL LID REPLACEMENT PROJECT
WHEREAS, on November 7, 2011, City Council authorized the City Manager to
complete the design and streetscape improvements as proposed and to proceed to advertise the
bid for construction of the Downtown Sidewalk Tunnel Lid Replacement Project, Resolution 11-
032; and
WHEREAS, on December 5, 2011, Council considered the project overview, project
priorities, and possible funding strategies. Council approved a motion to:
1. Direct staff to prepare a resolution to propose revisions to the project allocations
contained in the Capital Initiative Plan for 2012.
2. Direct staff to proceed with the development of a Funding Strategy.for the Downtown
Sidewalk Lid Replacement Project consistent with the recommended Project Priorities
(as amended by Council).
WHEREAS, the city staff at the City Council meeting on December 5, 2011 identified
priorities for the supplemental work which are not funded under the Federal Emergency
Management Agency(FEMA) Grants, DR-1734 and DR-1825; and
WHEREAS, Council comments on December 5, 2011 indicated a preference to include
additional, supplemental items in the scope of the project—namely, underground utilities, other
capital repairs and improvements (non-structural sidewalks, crossings, intersection, paving), and
streetscape (street furniture, parking improvements, landscaping, design features)—if funding
was available. Since the overall project cost, with any supplemental items, would not be known
until costs are defined in the bidding process, it makes sense to seek bids for the supplemental
items and then review funding availability and options as part of a final decision by the City
Council on the scope of the project to award and construct.
WHEREAS, based on FEMA grant expiration dates and business owner feedback, the
desirable construction window is February through June 2012, thus this supplemental work will
fall within this same construction window; and
WHEREAS, it is the desire of the City Council to move forward with this project
construction in the most expeditious manner; and
WHEREAS, to meet the project schedule, the City will solicit bids in a fair and timely
fashion in early January in conformance with City and State public works bid laws.
Resolution 11-042
Tunnel Lid—Supplemental Bid Item
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
The City Council of Port Townsend authorizes the City Manager to include in the bid package
for the Downtown Sidewalk Tunnel Lid Replacement Project the supplemental items presented
at the December 5, 2011 City Council meeting. Following bid opening, Council will review
funding availability and options before determining the final scope of the project. Final contract
award is subject to City Council action at a future meeting. .
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 12"' day of December 2011.
Michelle Sandoval, Mayor
Attest: Approved as to form:
Pamela Kolacy, MMC John Watts
City Clerk City Attorney