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HomeMy WebLinkAbout071811CITY OF PORT TOWNSEND MINUTES OF THE BUSINESS MEETING OF JULY 18, 2011 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in regular session the eighteenth day of July, 2011, in Council Chambers. The meeting was called to order at 6:30 p.m., Mayor Michelle Sandoval presiding. ROLL CALL Councilmembers present at roll call were David King, Laurie Medlicott, Kris Nelson, George Randels, Catharine Robinson, Michelle Sandoval, and Mark Welch. Staff members present were City Manager David Timmons, City Attorney John Watts, Public Works Director Ken Clow, and City Clerk Pam Kolacy. CHANGES TO THE AGENDA Mayor Sandoval noted that the Port Townsend Main Street quarterly report has been rescheduled to the August 1 meeting. City Manager Timmons noted that budget figures have been revised for Consent Agenda Item E (Authorization to Apply for Public Works Board Loans). Councilors agreed to remove the item from the Consent Agenda and place under Old Business as Item B. SPECIAL PRESENTATION Proclamation: Parks and Recreation Month Mayor Sandoval read a proclamation designating July as Park and Recreation Month. Parks, Recreation and Tree Committee Chair Matthew Berberich was present to receive the proclamation. COMMENTS FROM THE PUBLIC Doug Milholland presented a petition to the Council asking that they send a letter to our legislators asking them to specifically object to Section 1014 of the National Defense Authorization Act. He added that this section of the Act would nullify the outcome of a recent Supreme Court decision addressing withholding of certain information by the Navy regarding specific explosives information at NAVMAG Indian Island. He also distributed two pages depicting a High -Yield Detonation Effects Simulator. Also commenting in favor of the proposed action: Pat Porter City Council Business Meeting of July 18, 2011 Page 1 of 5 Pete von Christierson Aaron Von Awe Gordon Misselt Carol Gallup The Council discussed the timing of discussion and possible action on this issue. In the interest of having full information and giving others in the community the opportunity to comment, and in consideration of the fact that it is unlikely Congress will act in the next two weeks, consensus was to agenda the item for the next business meeting (August 1). Mayor Sandoval noted she will not be present at the August 1 meeting but may consider attending by telephone. Motion: George Randels moved to add the item to the Council agenda for August 1 and to discuss at that time the potential for two letters, one to our representatives asking them to oppose the Freedom of Information Act exemption amendment and one to the Navy asking them to provide the requested information regardless of the outcome of the proposed legislation. Catharine Robinson seconded. Vote: motion carried, 6 -1 by voice vote, Laurie Medlicott opposed. Mr. Timmons stated that letters will be drafted for consideration at the August 1 meeting. CONSENT AGENDA Motion: George Randels moved to approve the following items on the consent agenda with Item E moved to old business and with one correction to the minutes of July 5 (change Page 6 - first paragraph, second line, replace "advisory committee" with "outside committee and other board" activities.... Approval of Bills Claims and Warrants: EFT in the amount of $11,084.80 Vouchers 115111 and 115129 in the amount of $2,263.36 Voucher 115130 in the amount of $136.22 Vouchers 115132 and 115238 in the amount of $378,338.91. Approval of minutes with correction as noted, to July 5, 2011 Business Meeting Appointments to volunteer advisory boards: Teresa Verraes, Lodging Tax Advisory Committee (Position 13 - Ex- officio /nonvoting, term expires 51112014) and Dan Groussman, Arts Commission (Position 8, term expires 51112013) Resolution 11 -022 Authorizing the City Manager to Apply for the Washington State Office of Public Defense Grants for 2012. Catharine Robinson seconded. Vote: motion carried unanimously, 7 -0 by voice vote. OLD BUSINESS City Council Business Meeting of July 18, 2011 Page 2 of 5 Ordinance 3060 - Fire Service Levy Lid Lift City Manager Timmons reviewed the packet materials. He reiterated that passage of the levy would not result in a "windfall" to the City. City Attorney John Watts called Council's attention to an error in the agenda bill. On July 11, 2011, the Council unanimously approved directing the administration to draft a ballot measure (current agenda bill indicates 6 -1 adoption with Nelson opposed. Ms. Nelson voted in opposition on a different motion). Mr. Randels stated that if state funding is not sufficient to support assessment equalization state -wide, the City may need to persuade legislators that Jefferson County should be a priority for receiving the funding. There was further discussion about the relationship between the valuation schedule and the timing for an annexation ballot. There was no public comment. Mr. Watts stated the deadline for having the ballot language to the County is August 16. Motion: David King moved to approve first reading of Ordinance 3060 placing a $0.43 special purpose levy lid lift before the voters in November 2011, to match the contribution made by the residents of the EJFR for fire service. George Randels seconded. Vote: motion carried unanimously, 7 -0 by voice vote. AUTHORIZATION TO APPLY FOR PUBLIC WORKS BOARD LOANS FOR THE MANDATED LONG TERM 2 ENHANCED SURFACE WATER TREATMENT FACILITY PROJECT AND THE 5- MILLION GALLON RESERVOIR TANK REPLACEMENT PROJECT A correction to the agenda bill was noted (next biennium expected to be available in 2013, not 2012). Mr. Clow also stated that an anticipation note could be used if funding is needed prior to 2013. Council is scheduled for a project update on the Long Term 2 Enhanced Surface Water Treatment Facility project in August. Mr. Timmons stated this is the only loan that will be outstanding at this time and the matching funds would come from other sources such as grants or utility bonds. He added that the City is relatively debt free, having paid off the loans for the water treatment plant. Mr. Clow explained that the original agenda bill number of $6,000,000 represented construction and sales tax only. The corrected number of $8,651,011 includes both design costs and a $400,000 contingency. City Council Business Meeting of July 18, 2011 Page 3 of 5 There was no public comment. Motion: George Randels moved to authorize the City Manager to apply for Public Works Board Loans for the mandated Long Term 2 Enhanced Surface Water Treatment Facility Project and the 5- Million Gallon Reservoir Tank Replacement Project. Mark Welch seconded. Vote: motion carried unanimously, 7 -0 by voice vote. NEW BUSINESS FCS Contract Mr. Timmons reviewed the packet materials. He noted that the funding will be spread over several budget centers and the project is revenue neutral, representing a change in the scope of work rather than an additional expense. There was no public comment. Motion: Catharine Robinson moved to authorize the City Manager to execute a contract or contract amendment with FCS Group for a financial reporting process and conceptual needs analysis at a cost not to exceed $16,500 (and authorize corresponding reductions in FCS utility forecast contracts in the same amount). David King seconded. Vote: motion carried unanimously, 7 -0 by voice vote. PRESIDING OFFICER REPORT Mayor Sandoval reported on a discussion with Rogers Weed of the Department of Commerce regarding the long term changes proposed for Fort Worden. CITY MANAGER REPORT Mr. Timmons reported on enforcement action regarding horses on the city sidewalks, a meeting with NoaNet, and pending Police Department issues. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND /OR STUDY SESSION There were no suggestions. COMMENTS FROM COUNCIL Reports from Council Representatives to Outside Committees Ms. Nelson reported on Jefferson County Board of Health activities, including use of City Council Business Meeting of July 18, 2011 Page 4 of 5 information from the extensive 2001 survey, which has been summarized into a shorter report, efforts to save shellfish production, and budget cuts to the Health Department. Councilors expressed interest in obtaining copies of the survey summary. Mr. Randels reported on OlyCAP, noting he has been elected chairperson. Issues include severe cuts in staffing to keep the agency alive, and resolution of an issue regarding sprinklers at the American Legion building which serves as a homeless shelter during the winter months. Mr. Robinson reported the Jefferson Transit Board. She noted that response to the resignation of Transit's General Manager is the primary issue being dealt with in the last few months and the appointment of a new Manager is pending. EXECUTIVE SESSION ADJOURN There being no further business, the meeting was adjourned at 8:17 pm. Attest: Pamela Kolacy, MMC City Clerk City Council Business Meeting of July 18, 2011 Page 5 of 5