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HomeMy WebLinkAbout04192004 CITY OF PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF APRIL 19, 2004 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in regular session this nineteenth day of April, 2004, at 6:30 p.m. in the Port Townsend Council Chambers of City Hall, Mayor Catharine Robinson presiding. ROLL CALL Council members present at roll call were Freida Fenn, Kees Kolff, Geoff Masci, Laurie Medlicott, Catharine Robinson, and Michelle Sandoval. Frank Benskin was excused. Staff members present were City Manager David Timmons, City Attomey John Watts, Public Works Director Ken Clow, BCD Director Jeff Randall, Senior Planner Judy Surber, and City Clerk Pam Kolacy. INTRODUCTION OF NEW POLICE OFFICER Police Chief Kdsten Anderson introduced the city's newest police officer, Matt Krysinski. PROCLAMATIONS Mayor Robinson read two proclamations: Library Week proclamation was accepted by Library Director Theresa Percy Maritime Day proclamation was accepted by Harold Schultz CHANGES TO THE AGENDA There were no changes proposed to the agenda. COMMENTS FROM THE PUBLIC (Consent or Non-Agenda Items) Economic Development Council Chair Lloyd Cahoon introduced Mike Brennan, a candidate for the EDC Executive Director position. CONSENT AGENDA Motion: Ms. Fenn moved for adoption of the following items on the Consent Agenda. Council member Kolff seconded The motion carried unanimously, 6-0, by voice vote. City Council Business Meeting Page 1 April 19, 2004 Approval of Bills, Claims and Warrants Vouchers 40541 through 40547 in the amount of $71,017.31 Vouchers 89369 through 89563 in the amount of $293,836.09 Voucher 89568 in the amount of $29.81 Vouchers 89570 through 89722 in the amount of $359,071.53 Approval of Minutes for March 29, 2004 Adoption of Resolutions Resolution 04-016, authorizing the City Manager to award and execute a construction contract and negotiate and award any professional services contracts required for the completion of the Fire Hall Reconstruction project Resolution 04-017, authorizing the City Manager to award and execute a construction contract and negotiate and award any professional services contracts required for the completion of the Tnmk Sewer Replacement (Phase III) project Adoption of Ordinance Ordinance 2856, amending PTMC 2.06, City Clerk, Section 2.06.030, Powers and Duties, to revise the City Clerk's Duties PUBLIC HEARING 2004 COMPREHENSIVE PLAN & DEVELOPMENT REGULATIONS AMENDMENT DOCKET Mayor Robinson declared the public hearing open and reviewed the public heating procedures. She asked if any councilors had any interests, financial or property, to disclose in connection with the matter. There were none. Senior Planner Judy Surber presented the Planning Commission's report and recommendations regarding items proposed for docketing in the 2004 Comprehensive Plan update. The docketing recommendations: Proposed Plan Amendments 1. 20-Year Population Forecast & Allocation: repeal and replace obsolete language. 2. Group Care Homes: clarify policy language. 3. Transportation Concurrency: amend Policy 8.6 of Transportation Element. 4. 6-Year CFP: remedy obsolete plan language. 5. LUP04-021: Modify existing land use designation and zoning to create neighborhood pocket park. City Council Business Meeting Page 2 April 19, 2004 Proposed Code Amendments 1. Clarify UGS boundary delineation in PTMC and zoning map. 2. Review and revise transportation concurrency management provisions of PTMC. 3. Review and revise Chapter 19.05 PTMC in include and reference "best available science." 4. Essential Public Facilities: review and clarify treatment of essential public facilities in Title 17, giving consideration to inclusion of a special use permit process and standards. 5. Off-Street Parking: review and rewrite off-street parking requirements in Chapter 17.72 to be consistent with and implement the parking management policies of the Comprehensive Plan. Items Not Recommended for Inclusion on the Docket: LUP04-019 proposal to expand the range of permitted, conditional and prohibited uses at the Fort Worden Park and Conference Center. The proposed amendment would not require amendments to the Comprehensive Plan and therefore may more appropriately be processed through a simple code amendment prior to December 1, 2004. Councilor Kolff asked for clarification of the timeline for the critical areas update. Mr. Randall stated the update is not on the year's work plan because staff is updating the Master Shoreline Program and the Comprehensive Plan. He added the state has been slow on providing guidance on the best available science so the project is not likely to happen until next year. The current deadline is December 2004, but it is basically an unfunded mandate from the state and staff may not be able to address it that quickly given current resources. Mr. Kolff asked about the timeline on the off-street parking revisions. Mr. Randall stated those will probably be done during this cycle. Ms. Fenn asked about the code amendment regarding essential public facilities. She stated she thought this had to be done as a joint effort with the County which would amend the Countywide Planning Policies. Mr. Randall replied this is the docketing stage and during the drafting stage, staff will coordinate with the county and review the city's zoning code to mesh with the new state regulations. City Council Business Meeting Page 3 April 19, 2004 Mr. Watts stated that the coordination does ultimately need to occur between the city and county. A process must be established about how siting occurs. Not having the process currently does not prohibit docketing the item. Motion: Mr. Masci moved to adopt the Planning Commission's recommended docket of Plan and Code amendments. Ms. Sandoval seconded. The motion carried unanimously, 6-0, by voice vote. PRESIDING OFFICER'S REPORT Mayor Robinson stated that she will delay appointments to the Lodging Tax Advisory Committee until the May 3 business meeting. Motion: Ms. Sandoval moved to accept the Mayor's recommendation and confirm the following appointments. Ms. Fenn seconded. The motion carried unanimously, 6-0, by voice vote. Arts Commission: Jessie M. Page, position 7, expires 05/01/07 Sally Rodgers, position 8, expires 05/01/07 Heidi Eisenhour, position 9, expires 05/01/07 Historic Preservation Committee Roger Lizut, position 1, expires 05/01/05 Ken McBride, position 6, expires 05/01/07 Dan Veenstra, position 7, expires 05/01/07 Non-Motorized Transportation Advisory Board Marion Huxtable, position 6, expires 05/01/07 Park and Recreation Advisory Board Rosemary Sikes, position 6, expires 05/01/07 Transportation Committee Sally Robbins, position 4, expires 05/01/07 Mr. Kolff asked that proposed appointments be distributed to the Council ten days before confirmation is requested to give time for comment. Mayor Robinson also noted that she has accepted a Mary Johnson award for the Bell Tower restoration on behalf of the city. A letter from Jeff Randall was read, commending Vem Leckman's work with the Historic Preservation Committee. City Council Business Meeting Page 4 April 19, 2004 An open meeting in roundtable format will be held on Friday, April 23, with members of the Washington Trust for Historic Preservation, while they are in town for their board meeting. No council business will be transacted, but council members and the public will be able to participate in an informal forum on historic preservation issues. CITY MANAGER'S REPORT Golf Course Task Force Mr. Timmons stated the Mayor will soon be making appointments to the Golf Course Task Force. A resolution will be brought before Council establishing the task force and work plan. Two key pieces of information are now in hand which will benefit the task force: the National Golf Association report and the asset inventory of the golf course. He stated a resolution establishing the task force would be presented on May 3. Mr. Masci asked about the structure of the task force. Mr. Timmons noted his recommendation will be 7-9 members, comprised of people with direct or indirect interests in golfing or recreation. Mr. Masci asked for a list of all who have applied for the task force and offered his services as council liaison to the group. Mr. Timmons also updated the council regarding ongoing projects including the records imaging system, Fire Hall bid, Fire Chief recmitment process, City Hall Annex, city web site, sewer mink line, and Howard Street. He noted that a proposal has been received from Vem Garrison to donate the current Boy Scout House to the city and move it to city property. This will be placed on the "in- basket" portion of the council's next workshop. COMMITTEE REPORTS Park and Recreation Advisory Board Chair Barbara McColgan Pastore presented an overview of the work of the Board. Ms. Fenn asked about the relationship of the Parks board to the Golf Course Committee. Mr. Timmons will address the issue in a memo. Affordable Housing Task Force Vanessa Brower presented an overview of the work plan of the Task Force. Ms. Sandoval asked about the relationship of the task force's work to policy recommendations and implementation steps for the Council. Ms. Brower confirmed that City Council Business Meeting Page 5 April 19, 2004 the task force goal plans to provide guidance and implementation strategies with measurable goals for the Council's consideration. Ms. Sandoval also encouraged exploration of policies from other cities which could be adapted; she noted she has provided information from Teton County to the group. SUGGESTIONS FOR FUTURE AGENDA, MEETINGS Ms. Sandoval and Mr. Kolff expressed concerns about the process for initiating council committee meetings. Mayor Robinson noted that the chair can call a meeting; her directive was that committees should not meet until they have issues to address which have been assigned by the full Council. Ms. Sandoval expressed concern about issues which had been assigned to committees previously; she asked that there be council acknowledgement of committee work plans. EXECUTIVE SESSION At 9:15 p.m., Mayor Robinson announced that Council would go into executive session regarding potential litigation and real estate matters. The session was expected to last 30 minutes, with no action anticipated. RECONVENE The meeting was reconvened at 9:50 p.m. ADJOURN There being no further business, the meeting was adjourned at 9:55 p.m. Attest: Pamela Kolacy, CMC City Clerk City Council Business Meeting Page 6 April 19, 2004