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HomeMy WebLinkAbout09071999PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF SEPTEMBER 7, 1999 The City Council of the City of Port Townsend met in regular session this seventh day of September, 1999, at 6:30 p.m. in the Port Townsend Council Chambers of City Hall, Mayor Forrest Rambo presiding. ROLL CALL AND PLEDGE OF ALLEGIANCE Councilmembers present at roll call were Joe Finnie, Allen Frank, Veto Garrison, Syd Lipton, Geoff Masci, Forrest Rambo and Alan Youse. Staff members present were City Manager Dave Timmons, City Attomey Tim McMahan, Building & Community Director Bob Leedy, BCD Planner Jeff Randall, Police Chief Kristen Anderson, Finance Director Michael Legarsky, and City Clerk Pam Kolacy. CORRESPONDENCE NOT PREVIOUSLY RECEIVED BY COUNCIL Mayor Rambo noted correspondence from the Public Utility District, the Carousel Association, and BCD Director Bob Leedy. COMMITTEE AND BOARD & LIAISON REPORTS Mr. Finnie reported on the Public Safety Committee. Mr. Frank reported on the Library Board and Finance Committee Mr. Youse reported on Planning Commission, and Planning Unit and Steering Group for House Bill 2514. Mr. Masci reported on the Community Action Council, Transit Board, and Growth Management Steering Committee. Mr. Garrison reported on the Carousel Committee. Mr. Leedy presented his memo regarding the meeting and hearing schedule for Glen cove UGA proposal. PRESIDING OFFICER'S REPORT Mayor Rambo reported on the Joint Growth Management Steering Committee, the Hood Canal Bridge Closure Stakeholder's Committee, and the visit of the HM Bark Endeavor. He also noted he would be unable to continue representing the council at Economic Development Committee meetings and that Mr. Masci and Mr. Frank had agreed to assume that responsibility. CITY MANAGER'S REPORT Mr. Timmons reported the following: Need to set up a City Manager/City Council retreat City Council Minutes 1 September 7, 1999 Proposed a facilitated public hearing regarding the Sims Way Project, with the council seated. Participants would work toward resolution of all issues along the Sims Way corridor and bring closure to some of the City's issues. The council would adopt a resolution which would be drafted at the meeting. Council consensus to proceed with arranging the meeting. A letter has been sent to Fire District 6 regarding provision of EMS services to that district for $17,000; without a more equitable financial arrangement, the city may terminate the service. The Police Chief has been authorized to make acting appointments as necessary to support day to day activities; a strategic plan is being developed to reinvent the department. Public Works staff has been directed to develop a separate budget fund for the Tri-Area water system. After the beginning of the fiscal year, the ongoing task of identifying and monitoring surplus properties will begin. The Public Works staff has begun the process of preparing a reconciliation of the stormwater fund, and looking at alternative methods of paying for stormwater and whether or not stormwater should continue to be treated as a separate utility. The Finance Department will be installing a cash receipt system in the Building & Community Development Department to make is easier for customers who are paying for various permits.. As part of the upgrade to the Finance Dept. billing system, return envelopes will soon be provided with utility bills. Updates and revisions to purchasing policies and personnel policies are in progress. Revisions will be made to the Capital Improvement Program, to make it more user friendly and more pragmatic in terms of expectations. A dialogue has been initiated with the Port and School District regarding updates to telephone service and current telephone technology. This may result in purchase of the state voice mail system; advantage being all government users have the same common system and elimination of the need for a city staff person to coordinate the voice mail system. COMMENTS FROM THE PUBLIC (REGARDING ITEMS NOT ON AGENDA) Lyn Hersey, representing Parks Commission. Requested time for a presentation at September 13 study session for report of the Carousel siting committee. Council agreed to schedule the presentation. City Council Minutes 2 September 7, 1999 PUBLIC HEARING - Street Vacation Application LUP99-54 (Douglas Rigby) Mr. Leedy presented the staff report recommending Findings of Fact and Conclusions of City Council be adopted as presented. He distributed vicinity maps to council members. Mayor Rambo then opened the public hearing. Speaking in favor: Doug Rigby, applicant Speaking in opposition. Sandy Sandquist Mr. Brydon (Both gentlemen had questions about the impact of the project on stormwater runoff, which were answered by the applicant.) Jeff Kelety: read written comment from Nancy Dorgan regarding non-motorized plan issues. Jeff Kelety: speaking for himself regarding local access Speaking neither for nor against: None Mayor Rambo then closed the public hearing at 7:45 p.m. Mr. Masci moved to accept the Findings of Fact and Conclusion of the City Council dated September 7, 1999. Mr. Frank seconded. Following clarification questions and discussion regarding timing of the project, circulation of pedestrian traffic and stormwater issues, the motion carried unanimously, 7-0, by voice vote. CONSENT AGENDA Mr. Lipton requested removal of Item C (Zweig Rosewind PUDA Amendment) and D (Lauritzen Rosewind PUDA Amendment) to New Business. Mr. Masci moved for approval of the Consent Agenda as amended. Mr. Frank seconded. The motion carried unanimously, 7-0, by voice vote. Approval of Bills, Claims and Warrants: 69138 through 69225 in amount of $45,513.16 69057 through 69135 in amount of $135,216.83 68991 through 69054 in amount of $39,622.76 Approval of Minutes: City Council Minutes 3 September 7, 1999 Regular meeting of August 16, 1999. Confirmation of Appointments Committee to review current events in electricity de-regulation and other Puget Sound Energy franchise issues: Todd McGuire, Mike Kennedy, Dana Roberts, Gary Stringer UNFINISHED BUSINESS RESOLUTION 99-051 A RESOLUTION FOR THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING A SET OF FINANCIAL POLICIES AND A STATEMENT OF BUDGET PERFORMANCE MEASURES AND PRIORITIES FOR THE FISCAL YEAR 2000 FINANCIAL OPERATIONS OF THE CITY Mr. Masci moved for adoption of Resolution 99-052. Mr. Frank seconded. After brief discussion, the motion carried unanimously, 7-0, by voice vote. NEW BUSINESS ORDINANCE 2708 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, REPEALING SECTION 13.05.060, "STORMWATER RESERVE CAPACITY CHARGES," CHAPTER 13.05, UTILITY RATES AND CHARGES, OF THE PORT TOWNSEND MUNICIPAL CODE, ON AN INTERIM BASIS, PENDING ADOPTION OF THE CITY'S STORMWATER MANAGEMENT PLAN AND IMPLEMENTING REGULATIONS Mr. Timmons presented the ordinance. Mr. Masci moved to accept the ordinance as first reading. Mr. Frank seconded. The motion carried unanimously, 7-0, by voice vote. Ms. Kolacy read the ordinance by title. A public hearing on the ordinance will tbe scheduled for November 1. Early Repayment of Contracts Mr. Timmons presented the issue. Mr. Garrison moved to direct the City Manager to prepare the documents to facilitate payment of certain outstanding real estate obligations to save interest costs and bring them before council for approval. Mr. Frank seconded. The motion carried unanimously by voice vote, 7-0. Authorization for Third Party Auditor to Reconcile Stormwater Fund City Council Minutes 4 September 7, 1999 Mr. Timmons presented the issue. Mr. Masci moved to authorize hiring a third party auditor to review and reconcile the city's stormwater fund and determine whether the fund administration is consistent with city policy. Mr. Garrison seconded. A resolution will be prepared to that effect. The motion carried unanimously, 7-0, by voice vote. ORDINANCE 2709 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, PROVIDING FOR THE ISSUANCE AND SALE OF LIMITED TAX GENERAL OBLIGATION BONDS OF THE CITY IN THE PRINCIPAL SUM OF $660,000 FOR THE PURPOSE OF PROVIDING FUNDS TO FINANCE THE LIBRARY, POLICE, FIRE AND CITY HALL PROJECTS AND MARINE SCIENCE CENTER PROJECT AND PROVIDING THE DATE, FORM, TERMS AND MATURITIES OF THE BONDS. Mr. Timmons presented the draft ordinance for information; noted it is part of the bonded procedure and will be presented for first reading at the next meeting. Mr. Lipton requested that the City Attorney prepare an opinion on the legality of the use of this funding for a project funded through lodging tax money. System Development Charge Deferrals Mr. Garrison moved to direct the City Manager to review and report on any findings whereby the City Manager believes the current code is inconsistent with the City's financial policies and core municipal obligations. Mr. Youse seconded. The motion carried unanimously, 7-0, by voice vote. Designation of Official Newspaper Mr. Timmons presented a comparison of the two bids received in response to the request for bids for the official newspaper of the city. Council discussion: Mr. Masci noted the significant difference in city circulation numbers between the papers, and noted the effect on cost per person reached. Mr. Lipton and Mr. Finnie requested further bid analysis by staff. Mr. Finnie requested the staff to identify key financial issues; Mr. Lipton requested total budget expenditure for previous years, and tax implications. Public Comment Scott Wilson, Port Townsend Leader (provided handout showing conversion of newpaper column inches to square inches) City Council Minutes 5 September 7, 1999 Recess Mayor Rambo announced a recess of the meeting at 8:40 so participants could take a break. The meeting was reconvened at 8:55 p.m. Mr. Finnie left the meeting at 8:40. Mr. Frank moved that staff provide a recommendation for the next meeting regarding the bid award for the city's official newspaper. Mr. Masci seconded. The motion carried unanimously, 6-0 by voice vote. RESOLUTION 99-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING TERRY L. KURTZBEIN OF KURTZBEIN CONSTRUCTION, TO BE THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR GENERAL CONSTRUCTION OF THE PORT TOWNSEND POLICE FACILITY UPGRADE RESOLUTION 99-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING R. BURNS OF FULL PALLETTE, INC. TO BE THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR PAINTING OF THE PORT TOWNSEND POLICE FACILITY UPGRADE RESOLUTION 99-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING DAVID J. KLEMAN, OF BEN'S HEATING SERVICE, TO BE THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR HEATING, VENTILATING AND AIR CONDITIONING (HVAC) OF THE PORT TOWNSEND POLICE FACILITY UPGRADE RESOLUTION 99-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING ROBERT WEIDNES, OF PENINSULA FLOORS AND FURNISHINGS TO BE THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR CARPET AND VINYL INSTALLATION OF THE PORT TOWNSEND POLICE FACILITY UPGRADE RESOLUTION 99-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING CHRISTOPHER G. HANSON, OF HANSON OF PORT TOWNSEND, INC. TO BE THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR ELECTRICAL IMPROVEMENTS OF THE PORT TOWNSEND POLICE FACILITY City Council Minutes 6 September 7, 1999 Mr. Frank moved to approve Resolutions 99-054, 99-055, 99-056, 99-057, and 99-058, with the additional authorization to use the full funding available for supplemental work to be done within the original scope of the project as budgeted. Mr. Youse seconded. The motion carried unanimously, 6-0, by voice vote. RESOLUTION 99-052 A RESOLUTION APPROVING THE SIXTH AMENDMENT TO THE PROPERTY USE AND DEVELOPMENT AGREEMENT FOR THE ROSEWIND PLANNED UNIT DEVELOPMENT (ZWEIG) Mr. Randall presented the resolution. After brief discussion, Mr. Masci moved to approve Resolution 99-052. Mr. Frank seconded. The motion carried unanimously, 6-0, by voice vote. RESOLUTION 99-053 A RESOLUTION APPROVING THE FIFTH AMENDMENT TO THE PROPERTY USE AND DEVELOPMENT AGREEMENT FOR THE ROSEWIND PLANNED UNIT DEVELOPMENT (LAURITZEN) Mr. Randall presented the resolution. Mr. Masci moved for approval of Resolution 99-053. Mr. Garrison seconded. The motion carded unanimously, 6-0, by voice vote. ADJOURNMENT The meeting was adjourned at 9:26 p.m. Attest: Pamela Kolacy, CMC City Clerk City Council Minutes 7 September 7, 1999