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Home My WebLink About09081998 PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF SEPTEMBER 08, 1998 The City Council of the City of Port Townsend met in regular session this 8th day of September, 1998, at 6:35 p.m. in the Council Chambers of City Hall, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Ted Shoulberg, Ian Keith, Kathryn Jenks, Mark Welch, Forrest Rambo, Peter Badame, and Joe Finnie. Also present were City Clerk Pam Kolacy, City Attorney Tim McMahan, City Administrator Michael Hildt, and Director of Public Works Bob Wheeler. INTRODUCTIONS and/or RECOGNITIONS The Mayor introduced Ms. Sally Robbins, newly appointed to the Community Oriented Policing Advisory Board. There was none. There were none. PRIORITY PRESENTATION AGENDA CHANGES OR ADDITIONS CONSENT AGENDA Item E was moved from the Consent Agenda to New Business Item F at Councilor Rambo's request. Councilmember Welch made a motion to approve the following items on the Consent Agenda as amended which was seconded by Councilmember Rambo and passed unanimously by voice vote. Approval of the following Bills and Claims: The following warrants dated August 21, August 28 and September 4, 1998 are approved for payment: Warrants 64434 through 64610 for a total of $297,251.25. Approval Without Reading of Minutes from: Regular Session of August 17, 1998 Approval of Resolutions: RESOLUTION NO. 98-100 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND TO ENTER INTO AN INTER-AGENCY COOPERATION AGREEMENT WITH City Council Minutes Page 1 September 8, 1998 THE PORT TOWNSEND SCHOOL DISTRICT NO. 50 FOR AN AFTER- SCHOOL RECREATION PROGRAM FOR 1998-1999, EFFECTIVE UPON AGREEMENT SIGNATURES OF BOTH PARTIES RESOLUTION NO. 98-101 AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT IN SUBSTANTIALLY THE SAME FORM AS THE ATTACHED WITH THE PORT TOWNSEND SCHOOL DISTRICT FOR THE CITY USE OF THE POOL FOR THE RECREATION PROGRAM. RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN CHANGE ORDER #1 FOR $14,601.87 TO THE WALKER ST~ET SIDEWALK CONTRACT I~?TH SETON CONSTRUCTION, INC. (Moved to New Business) Communications: Communications - Council Meeting of September 8, 1998 Date Author Topic and Proposed Action 8-3-98 Sherry NeSmith, RN, CMHC Meeting, 9-29-98, Washington State, Region VI AIDS Services Network 8-12-98 Minutes, Joint Growth Management Final County Comp Plan draft; Interim controls Steering Committee, 8-12-98 8-12-98 Minutes, Joint Workshop of the Joint Purpose: To arrive at recommendations from the Growth Management Steering Planning Commission and the Steering Committee and the Jefferson County Committee on the material that was presented at Planning Commission for the Tri- the July 29 workshop. Area/Glen Cove Special Study, 8-12-98 8-13-98 Cleve Pinnix, Director Proposed closure of some State parks. Public Washington State Parks and Recreation comment meeting 9-17, Vancouver, WA. Commission 8-18-98 Port Townsend City Council Minutes of meeting 8-18-98 Transportation Committee 8-24-98 Linda Burton-Ramsey, Director City's application for the Fire Station Seismic Military Department Emergency Retrofit project has been forwarded to FEMA. Management Division 8-27-98 Klara Fabry, Public Works Director Disposal District Interlocal Agreement City Council Minutes Page 2 September 8, 1998 Date Author Topic and Proposed Action 8-28-98 Public Works Department 1998 Capital Improvement Program Monthly Status Report June 1998 8-29-98 Jake Evans, Interim Chief of Police Exceptional help given at scene of accident by Mr. and Ms. Del Kuehnel 9-1-98 M.C.E. Stubbs Impact of Port Townsend High School on area of historic buildings. Referred to theTransportation Committee. City Attomey Staff Building and Community Development Reports Finance Public Works City Clerk PUBLIC COMMENTS There were none. STANDING/AD HOC COMMITTEE REPORTS Public Safety Committee. Councilmember Fin_rile MOTION SECOND VOTE Mr. Shoulberg Approve the expenditure of approximately $140,000 in repairs to the existing police facility including moving the public restrooms to Memorial Field, pending finalization of an agreement with the county for shared public facilities and a review by the finance committee to bring a recommendation to council for method of funding. Mr. Welch Held until after Public Comment The following motion was made with the recommendation of Mr. Finnie on behalf of the committee: MOTION SECOND VOTE Mr. Keith Defer consideration of a bond issue for construction of a new police facility until spring of 1999. Mr. Welch Held until after Public Comment City Council Minutes Page 3 September 8, 1998 Government Operations Committee. Councilmember Forrest Rambo MOTION SECOND VOTE Mr. Rambo Council draft a "Sense of the Council" letter stating that certain policies and procedures are necessary for conducting the business of the city and that these include, but are not limited to, the following: 1) council members notify other members of their committee when unable to attend a council committee meeting (to insure that a quorum can be attained); 2) provide to the council written minutes or reports of all council committees; 3) that the council chair is responsible for providing written minutes to the full council. Mr. Badame Held until after Public Comment MOTION SECOND VOTE Mr. Rambo A block be added to the communications section of the consent agenda indicating disposition of the item. Ms. Jenks Held until after Public Comment MOTION Mr. Rambo MOTION WITHDRAWN: All draft resolutions include a brief memorandum summarizing the resolution and that this policy take effect immediately upon council approval. Council will monitor and determine if this is necessary. Land Use. Councilmember Jenks No action items. · Mr. Keith to bring information back from next Hood Canal Coordinating Council about whether or not the city should become a member. Set meeting -- October 26, 1998, 6:30 p.m. Joint Council workshop with Planning Commission Agenda: Comprehensive Plan Amendments Finance Committee. Councilmember Keith No action items. Set meeting -- Thursday, September 10, 1998, 2:00 p.m., Mayor's Office Transportation. Councilmember Badame Discussion items: · Committee recommends adoption of ordinance on tonight's agenda regarding Non-Motorized Advisory Committee City Council Minutes Page 4 September 8, 1998 Walnut/W and Water/Taylor plantings -- hope for administrative action on completion of those projects. Utilities Committee. Councilmember Shoulberg No action items. Set meeting -- Thursday, September 17, 1998, 1:30 p.m. Set meeting -- Monday, September 21, 1998, noon Agenda: Solid Waste; PUD; airport Parks. Recreation and Property_. Councilmember Welch No action items. MAYOR'S REPORT Mayor Julie McCulloch noted department accomplishments. STAFF REPORTS Written reports are included in council communications. PUBLIC COMMENTS/QUESTIONS Mr. John Ebner -- Support for Public Facilities Committee and repair of police facility Ms. Mary Duvall -- Y2K; outside committee minutes; street trees; accounting system VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS MOTION SECOND VOTE Mr. Shoulberg Approve the expenditure of approximately $140,000 in repairs to the existing police facility including moving the public restrooms to Memorial Field, pending finalization of an agreement with the county for shared public facilities and a review by the finance committee to bring a recommendation to council for method of funding. Mr. Welch Unanimous, 7 in favor MOTION SECOND VOTE Mr. Keith Defer consideration of a bond issue for construction of a new police facility until spring of 1999. Mr. Welch Unanimous, 7 in favor City Council Minutes Page 5 September 8, 1998 MOTION SECOND VOTE Mr. Rambo Council draft a "Sense of the Council" letter stating that certain policies and procedures are necessary for conducting the business of the city and that these include, but are not limited to, the following: 1) council members notify other members of their committee when unable to attend a council committee meeting (to insure that a quorum can be attained); 2) provide to the council written minutes or reports of all council committees; 3) that the council chair is responsible for providing written minutes to the full council. Mr. Badame Unanimous, 7 in favor MOTION SECOND VOTE Mr. Rambo A block be added to the communications section of the consent agenda indicating disposition of the item. Ms. Jenks Unanimous, 7 in favor PUBLIC HEARINGS A proposed amendment to Title 13, regarding sewer connections (Continued from August 17, 1998, upon motion from Council) Staff presentation: Mr. McMahan suggested the following amendments: · Page 2 ,- first paragraph: new paragraph C Remove "platted" in the fourth line down. Remove "existing priOr to June 1, 1998." Change "does not have to" to "is not required to" and Change "may put in" to "may install" No one spoke in favor and no spoke against the proposed amendment, and the Mayor closed the public hearing. ORDINANCE NO. 2659 AN ORDINANCE OF THE CITY OF PORT TOWNSEND REPEALING ORDINANCE NO. 2648, AND AMENDING SECTION 13.22.010, GENERAL REQUIREMENTS, CHAPTER 13.22, SEWER CONNECTIONS OF THE PORT TOWNSEND MUNICIPAL CODE, TO ENSURE CONSISTENCY WITH THE COMPREHENSIVE PLAN City Council Minutes Page 6 September 8, 1998 The Mayor read the ordinance by title. COuncilmember Keith made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Jenks and passed unanimously, 7 in favor, by voice vote. Ms. Kolacy again read the ordinance by title. MOTION SECOND VOTE Mr. Keith Council adopt Ordinance No. 2659 with amended language Ms. Jenks Unanimous, 7 in faVor by roll call vote UNFINISHED BUSINESS David Deering, Street Vacation Ordinance LUP98-13: ORDINANCE NO. 2660 AN ORDINANCE VACATING ROSECRANS STREET FROM THE NORTHERLY EDGE OF 31 ST STREET TO THE SOUTHERLY EDGE OF 32ND STREET; THE WESTERLY 33 FEET OF ROSECRANS STREET ABUTTING LOTS 5 AND 6 OF BLOCK 6; LOGAN STREET FROM THE NORTHERLY EDGE OF 31ST TO THE SOUTHERLY EDGE OF 32ND STREET; LOGAN STREET FROM THE NORTHERLY EDGE OF 30TH STREET TO A POINT 25 FEET SOUTH OF THE SOUTHERLY EDGE OF 31 ST STREET; AND 30TH STREET FROM THE WESTERLY EDGE OF LOT 5 OF BLOCK 5 TO THE CENTERLINE OF ROSECRANS STREET, ALL WITHIN THE MONOGRAM ADDITION TO THE CITY OF PORT TOWNSEND The Mayor read the ordinance by title. Councilmember Keith made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Welch and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title, MOTION SECOND VOTE Mr. Keith Council adopt Ordinance No. 2660 Mr. Welch Unanimous, 7 in favor by roll call vote City Council Minutes Page 7 September 8, 1998 NEW BUSINESS ORDINANCE NO. 2661 AN ORDINANCE OF THE CITY OF PORT TOWNSEND CREATING A NEW CHAPTER 2.70, NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE, TO THE PORT TOWNSEND MUNICIPAL CODE, ESTABLISHING A STANDING CITIZEN'S ADVISORY COMMITTEE TO ASSIST IN THE IMPLEMENTATION OF THE PORT TOWNSEND NON- MOTORIZED TRANSPORTATION PLAN The Mayor read the ordinance by title. Mr. Badame requested adoption of the ordinance with the following amendments to Chapter 2.70, paragraph 2.70.010: · Remove the last two lines: "including: .... "(through the end of the sentence.) · End the paragraph with a period following "interests" Councilmember Keith made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Badame and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. MOTION SECOND VOTE Mr. Keith Council adopt Ordinance No. 2661 as amended Ms. Jenks Unanimous, 7 in favor by roll call vote ORDINANCE NO. 2662 AN ORDINANCE APPROPRIATING THE SUM OF $36,915 TO THE PUBLIC, EDUCATIONAL AND GOVERNMENTAL (PEG) ACCESS FUND; AND AMENDING THE 1998 BUDGET; AND AUTHORIZING AN INTERFUND LOAN IN THE AMOUNT OF $36,500 FROM THE EQUIPMENT RENTAL FUND TO THE PEG ACCESS FUND AND PROVIDING FOR REPAYMENT OF PRINCIPAL AND INTEREST; MAKING FINDINGS AND DECLARING AN EMERGENCY The Mayor read the ordinance by title for introduction only. Councilmember Shoulberg introduced the ordinance and announced the public hearing is scheduled for the meeting of September 21, 1998, and adoptiOn October 5, 1998. Ms. Kolacy again read the ordinance by title. City Council Minutes Page 8 September 8, 1998 RESOLUTION NO. 98-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A CONSTRUCTION CONTRACT WITH GENERAL CONSTRUCTION COMPANY TO REPAIR THE CHIMACUM WATER LINE SUPPORT OF SR 19 AT CHIMACUM CREEK. MOTION SECOND VOTE Mr. Keith Council adopt Resolution No. 98-102 Mr. Rambo Unanimous, 7 in favor by voice vote RESOLUTION NO. 98-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A CONSTRUCTION CONTRACT WITH BERNT ERICSEN EXCAVATING, INC. FOR THE EXTENSION OF THE 25TH STREET SEWER MAIN LINE. MOTION SECOND VOTE Mr. Keith Council adopt Resolution No. 98-103 Mr. Welch Unanimous, 7 in favor by voice vote RESOLUTION NO. 98-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A STREET DEVELOPMENT REIMBURSEMENT AGREEMENT PURSUANT TO CHAPTER 35.72 RCW AND CHAPTER 12.26 PTMC MOTION SECOND VOTE Mr. Keith Council adopt Resolution No. 98-104 Mr. Shoulberg Unanimous, 7 in faVor by voice vote RESOLUTION NO. 98-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN CHANGE ORDER #1 FOR $14,601.87 TO THE WALKER STREET SIDEWALK CONTRACT WITH SETON CONSTRUCTION, INC. (Moved from the Consent Agenda) MOTION SECOND VOTE Mr. Badame Council adopt Resolution No. 98-105 Ms. Jenks Unanimous, 7 in favor by voice vote City Council Minutes Page 9 September 8, 1998 PUBLIC COMMENT Ms. Mary_ Duvali: CH2M Hill contracts COUNCILMEMBERS GENERAL DISCUSSION Peninsula College open house, September 10, 1998 There was no executive session. EXECUTIVE SESSION ADJOURNMENT There being no further business, at 10:50 p.m., Mayor McCulloch adjourned the meeting. Attest: Pamela Kolacy City Clerk City Council Minutes Page 10 September 8, 1998