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HomeMy WebLinkAbout09161996 MINUTES OF THE REGULAR SESSION OF SEPTEMBER 16, 1996 The City Council of the City of Port Townsend met in regular session this 16th day of September, 1996, at 6:00 p.m. in the Council Chambers of City Hall. MOTION SECOND VOTE Keith Councilmember Camfield be elected Mayor Pro Tem for the evening. Shoulberg APPROVED UNANIMOUSLY by voice vote ROLL CALL Councilmembers present at Roll Call were Diane Perry-Thompson, Ted Shoulberg, Ian Keith, Kathryn Jenks and Jean Camfield. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, Police Chief Jim Newton, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Director of Building & Community Development Dave Robison, Fire Chief Howard Scott, Library Director Linnea Patrick, and Sheila Avis, Minute Taker. Councilmembers Davidson and Harpole were excused. INTRODUCTIONS and/or RECOGNITIONS Ms. Camfield read the Mayor's Proclamation designating October 5 as "Help Firefighters Give Bums the Boot" Day stating that, "... on Saturday, October 5, 1996, Port Townsend Firefighters will be at various locations, fire boots in hand, collecting donations on behalf of the Northwest Bum Foundation." PRIORITY PRESENTATION There was none. AGENDA CHANGES OR ADDITIONS · COuncilmember Jenks noted the Schedule for Future Meetings and suggested moving one hearing for November 18 to a different time. Mr. Hildt said the scheduled Final Hearing on the Proposed 1997 Budget may not be long. · Ms. Jenks requested Items C and E from Consent Agenda be moved to New Business B and C. CONSENT AGENDA Councilmember Perry Thompson made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Jenks and passed unanimously by voice vote. Approval of the following Bills and Claims: 010 Current Expense $ 22,490.23 094 Garbage 44,600.60 110 Street 8,005.75 120 Library 2,507.11 130 Park 2,272.75 150 Hotel/Motel Transient Tax 1,500.00 180 Capital Improvement 255,022.30 411 Water-Sewer 71,539.70 412 Storm and Surface Water 4,999.84 500 Equipment Rental 6,281.24 610 Firemen's Pension and Relief 880.69 Total $ 420,100.21 RESOLUTION NO. 96-121 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF PORT TOWNSEND FIRE DEPARTMENT AND THE CITY OF BREMERTON FIRE DEPARTMENT TO ESTABLISH COOPERATIVE GOVERNMENTAL PURCHASING Progress Pa_vment #5: To Seaboard Construction for Tri-Area Well Upgrade Communications: A letter dated September 3, 1996, to Councilmember Harpole from Pat and Tami Helsel, Port Townsend, expressing appreciation for the Summer Enrichment Camp and thanks to Mr. Bill Kush and his crew for an outstanding job with the program. (For Information.) A letter dated September 4, 1996, from Joan Best, Attorney at Law, 1413 Rose Street, Port Townsend, reporting several incidents with a neighbor's "potentially dangerous dog" and urging Council to pass a Dangerous dog ordinance. (To City Attorney's Office -- Ordinance is being drafted for next Council meeting.) A letter dated September 4, 1996, from T.A. Rogers, 2201 Cook Avenue, Port Townsend, with complaint against the behavior of Police Officer Craig Lohner and with what he regards as inequities in salaries, benefits and guarantees to City employees, and requesting a review of city employee agreements to obtain terms that are "realistic and reasonable." (For Information.) A letter dated September 5, 1996, to Kate Jenks and copied to Council from Mr. Bob Garrison, 507 2 Van Buren, Port Townsend, reporting a need for driver-awareness education arising from accidents involving failure to yield right of way. (To Public Safety Committee.) An article from Planners' Casebook dated Summer 1996 provided by Building & Community Development Department regarding contextual design for fast food restaurants. (For Information.) An undated letter to Mr. Charlie Simpson, Port Townsend Public Works, and copied to Council from Steve Hayden, The Food Co-op, 1033 Lawrence Street, Port Townsend, expressing appreciation for street crew responsiveness in patching holes in from of the Co-op. (For Information.) This concludes the Consent Agenda. There were none. PUBLIC COMMENTS STANDING/ADHOC COMMITTEE REPORTS Combined Finance and Utilities Committee. Councilmember Keith September 11, 1996 Discussion items: · Utility Rate Study--Water; wastewater; stormwater · Parameters of Study · Scenarios to bring back Set meeting -- September 19, 1996 Agenda: Rate setting Report: · Councilmember Shoulberg reported the third, best rate model he has ever been involved in. Processing moving well. Less consulting is being needed. · Service Area resolution on agenda because City has produced own Water Master Plan and agreement signed with the Broders. An enormous discussion with committee and Staff; have met for 1-1/2 year; best document possible at this time. · Coordinated Water System Plan (CWSP) -- State Department of Health (DOH) requested the meeting to resolve ground rules and additional concerns for meeting with the County this afternoon. Meeting canceled due to County's lack of public notice and Public Hearing rescheduled for 10/7. Mr. Shoulberg's comments will be withheld for Commissioners possible changes and then comments possibly revised. · Mr. Wheeler--ready for 2:00 p.m. meeting which did not take place. County Commissioners have a lot of choices: preferred, have public hearing and direct EES, Mike Horton, to revise Water System Plan. Hopefully County will revise the Draft Plan to final document for submission to DOH and include City comments. If comments are not incorporated, City has 60 days to submit comments to DOH. CWSP not likely until March/April and forces City to move ahead with their own Water System Plan ahead of the CWSP. National award Biosolids Program -- Joint Utilities and Finance Committees recommend John Merchant receive award on behalf of the City in Dallas, Texas -- City to pay air fare. Public Safety_ Committee. Councilmember Jenks September 5, 1996 (Officers Green and Obedander present) Discussion items: · Right-of-way issues (Garrison 9/5/96 letter); referred striping to Transportation Committee. Education: Chief Newton-- schools/speed trailer; adult education--Harpole suggested Cablevision · Policy review of Volunteer Police Officers, Officer Green · Citizen Oversight Committee (TA Rogers letter, Consent Agenda). Role of Policing Advisory Board · Emergency Management Plan. Council role: decide what Management Committee is and members; Chief of Police, head of committee, and to consist of Mayor and Public Safety Committee member Reported: Animal Control -- referenced Joan Best letter of 9/4/96. City Attorney McMahan said they will have a revised Dangerous Dog Ordinance ready for Council October 7. Water Advisory. Committee. Councilmember Jenks September 6, 1996 Discussion items: · Tour of City's various timberlands ~. Councilmember Camfield September 11, 1996 Discussion items: · Onsite meeting F & Cherry Streets. (Staff did technical study.) Committee recommends Staff put in 4-way stop at intersection; also other adjustments to make intersection safe -- may include moving fence, cutting a tree and brash. Puget Power has agreed to move a pole. (Calls from neighbors indicate they are happy. Also on Safe Route to School.) · Handicap access -- proceeding with ramps between Clinic and Plaza; Adams and Water; north side of Quincy and Water; Madison and Washington; Quincy and Washington. Scheduled completion, end of October. Mr. Dunivan is being notified. · LID Workshop, October 25, 1996, Pope Marine Building · Safe Route to School. Distributed to schools: Grants Street, Mountain View and Blue Heron · Discovery Road -- Work to start September 18. School District will reroute buses. · Street light installed on NE comer 12th and Landes · Discussed other workshops advertised · How to maintain gravel streets; what kind of roller needed 4 · Traffic study of 30th and Cook Avenue traffic concerns MAYOR'S REPORT No Mayor's report. STAFF REPORTS Building and Communi _ty Development: Director Dave Robison · Reported he was surprised at the Comp Plan appeal. He noted the PT2020 process begun in March 1993 that formed the basis for the Community Direction Statement and subsequent public process. He mentioned the small hometown character and says he feels confident as to the results. He said they had not received any comments from the Homebuilders Association. He stated the appeal could take up to 6 months, that the Comp Plan is still in effect and they will work to implement it. He noted if the Growth Management Act (GMA) Board does find room for improvement they will gladly make adjustments. He said the appeal is very broad brushed, but it will give them a great opportunity to show the County and State they comply with the GMA and that the Comp Plan will serve the community well over the next 20 years. Councilmember Keith asked if the time it will take to deal with the review will delay implementation work; Mr. Robison replied it would probably slow it down. Mr. Hildt said they had worked for a long, long time and that those ordinances should be considered as quickly as possible. He pointed out the stress on Staff and the need to maintain the momentum. City_ Attorney's Office: City Attorney McMahan · Discussed procedures resulting from the petition filed Friday by three members of the Home Builders Association. He said the GMA is being appealed all over the State. He said the Home Builders issued the press release and made allegation that the City is out of compliance with the GMA. He said they did not reference the Comp Plan or the City record. · Council Training October 14 -- the Insurance Authority with the help of Michael Hildt has agreed to pay for the training. There will be a video tape for those unable to attend. Public Works: Director Bob Wheeler · Reported the State of Washington has approved Port Townsend's water rights application which will allow the City to put in additional wells, etc. and gives a 20 year time frame to implement the Sparling Well to capacity. Mr. Wheeler said he thinks the City's involvement in the Quilcene-Dungeness plan was a major factor in receiving approval. ~: Director Linnea Patrick Five study reports have been completed for the Library Development Plan. The Coordinating Committee will have an organizational meeting September 17, 1996 at 7:00 p.m. Police Department: Police Chief Jim Newton · The officer with the pending off-duty court case is on administrative suspension with pay, working in administrative functions of the Police Department. In his present line of duty, he has no contact with the public and not in a Police vehicle. · Emergency Vehicle Course, participating annually since 1992 on State Patrol pursuit course at Shelton (road conditions, speeds, etc.). Friday, a Port Townsend vehicle sustained $3,000 in damages. Chief Newton noted it was the best environment in which to learn. F_iL~_e,p.~tJllg~: Fire Chief Howard Scott · New air compressor was received today. It is now being tested at the University of Washington and will be on-line next week. · The washer is in and the dryer will be soon. PUBLIC COMMENTS/QUESTIONS The Mayor Pro Tem opened the meeting for Public Comments/Questions. There being none, Mayor Pro Tem Camfield closed the Public Comment/Questions portion of the meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS The Mayor Pro Tem opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. MOTION SECOND VOTE Shoulberg Approve Out of State Travel for John Merchant to attend the National Water Environment Federation Conference, Dallas, Texas Perry-Thompson UNANIMOUS for approval MOTION Camfield Authorize staff to proceed with a 4-way stop at F and Cherry Streets and at that time address other safety concerns of the Transportation Committee so as to have a safe intersection. SECOND Perry Thompson Discussion: Councilmember Keith expressed concern with removal of the tree and implications for future occurrences. Councilmember Camfield reiterated the issues of the amount of traffic and Safe Route to School. She said when the pole is moved they will know what needs to be done. It was noted it was a unanimous recommendation by the Committee. Councilmember Shoulberg spoke of liability and City Attorney McMahan said he is concerned with the discussion and said he thinks with the liability, the tree should go. Mr. Hildt said this is not a new issue, they have had to do this before to improve public safety. He said they should not consider these issues on a case-by-case or intersection-by-intersection basis but take a policy type role in directing Administrative Staff to work on standards. MOTION Shoulberg Table the motion indefinitely. (Motion withdrawn) VOTE Motion passed three in favor to approve the original motion; Councilmembers Shoulberg and Keith opposed UNFINISHED BUSINESS There was none. NEW BUSINESS RESOLUTION NO. 96-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AMENDING RESOLUTION 96-023 AND REVISING POLICIES TO GUIDE THE CITY'S WATER SYSTEM PLAN PROCESS AND THE CITY'S PARTICIPATION IN THE CWSP PROCESS; PROPOSING A REVISION TO THE CITY'S TRI-AREA EXTRATERRITORIAL (OUT-OF-CITY) WATER UTILITY SERVICE AREA; AND REVISING THE CITY'S CWSP SERVICE AREA PROPOSAL. Mr. Wheeler explained the resolution and noted this does not bring about immediate action. He indicated the sum total is not that much more than in February 1996, that this is an interim resolution, pending the County's Comp Plan and allows for emergency interties, He pointed out Glen Cove as an area of interest by the City as a UGA. Attorney McMahan said the City has been working on water issues for the entire 2 years he has been here. He congratulated the City Water Committee in dealing with issues that have existed over 20 years and is pleased that problems are being solved. He said the City has taken tack for not submitting a Service Area Agreement before, but the planning is now at a point that it can be done, that this is instrumental in the CWSP. He pointed out an error, page 9.3 Wholesale Contracts, line 7, change to read "Resolution 96-023." Councilmember Shoulberg said that one thing that came out of the CWSP meeting, DOH reiterated, if the City shrinks its service area and has existing customers and water pipes outside their service area, they are allowed to give that service area to someone else, keep all the mains and all of the existing customers, and are under no obligation to have anybody else tie onto those existing mains. Councilmember Shoulberg made a motion that the Council adopt Resolution No. 96-122 as amended which was seconded by Councilmember Jenks and passed unanimously by voice vote after a brief discussion. Councilmember Shoulberg asked the Committee and Staff, as opposed to 5.3, income stream, if they withdraw does 5.3 inhibit? Councilmember Keith said he doesn't think it will; Councilmember Jenks said it is fine for her. Attorney McMahan said all 5.3 states is the viable important concern. RESOLUTION NO. 96-123 A RESOLUTION OF HE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT WITH POLARIS ENGINEERING AND SURVEYING TO PROVIDE FOR THE SURVEYING AND MAPPING OF COOK AVE AND HENDRICKS STREET PARK PROJECT. Councilmember Jenks noted the Hendricks Street Park Project Agreement. She expressed congratulations for what she thinks will be the "first cooperative venture" between property owners, neighbors and the City. Councilmember Jenks made a motion that the Council adopt Resolution No. 96-123 which was seconded by Councilmember Keith and passed unanimously by voice vote. There was none. PUBLIC COMMENT There was none COUNCILMEMBERS GENERAL DISCUSSION ADJOURNMENT There being no further business, at 8:15 p.m., Mayor Pro Tem Camfield adjourned the meeting. Attest: Julie McCulloch, Mayor Acting City Clerk