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HomeMy WebLinkAbout08181997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF AUGUST 18, 1997 The City Council of the City of Port Townsend met in regular session this 18th day of August, 1997, at 6:30 p.m. in the Port Townsend Community Center, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Diane Perry-Thompson, Ted Shoulberg, Kathryn Jenks, Jean Camfield and Mark Welch. Councilmember Keith was excused. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, Police Chief Jim Newton, Sgt. Conner Daily, Police Department, BCD Director Bruce Freeland, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Library Director Linnea Patrick, City Treasurer Derek Stacey Thompson and Sheila Avis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS Elizabeth Calhoun, new appointment to the Arts Commission, was introduced and made a response. PRIORITY PRESENT A nON There was none scheduled. AGENDA CHANGES OR ADDITIONS Minutes for: July 7, 1997: Page 8, paragraph 5, change "Mr. Keith noted. . ." to read, "Mr. Davidson noted. . ." July 21, 1997 were unchanged. Executive Session regarding property acquisition was announced for the conclusion of the meeting.. CONSENT AGENDA Councilmember Davidson made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Welch as amended and passed unanimously by voice yote, 6 in favor. Approval of the followintl Bills and Cla;ms: 010 094 110 120 130 180 Current Expense Garbage Street Library Park Capital Improvement $17,849.81 45,046.74 275,852.25 2,159.25 7,227.12 1,174.35 City Council Minutes Page 1 August 18, 1997 . . . 411 412 500 610 Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief 72,456.83 17,213.93 12,051.72 112.43 Total $ 451,144.43 Approval Without Readinf of Minutes from: July 7, 1997 as written and amended; July 21, 1997 as written. Memonmdum from Public Works Director Wheeler: San Juan Improyement Project Contractor Pay Request #2 Approval of ResolutioD$: RESOLUTION NO. 97-95 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN AN AGREEMENT BETWEEN THE CITY AND PORT TOWNSEND MARINE SCIENCE CENTER TO EXTEND THEIR PROFESSIONAL SERVICE CONSULTANT AGREEMENT FOR ONE YEAR RESOLUTION NO. 97-96 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND TO ENTER INTO AN INTER-AGENCY COOPERATION AGREEMENT WITH THE PORT TOWNSEND SCHOOL DISTRICT NO. 50 FOR AN AFTER- SCHOOL RECREATION PROGRAM FOR 1997-1998, EFFECTIVE UPON AGREEMENT SIGNATURES OF BOTH PARTIES RESOLUTION NO. 97-97 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN A POOL FACILITY LEASE AGREEMENT WITH THE PORT TOWNSEND SCHOOL DISTRICT FOR THE CITY USE OF ITS POOL FOR THE CITY RECREATION PROGRAM FOR 1997- 1998 CoQ.1munication~: Date Author Topic and Proposed Action Invitation to participate on Advisory Group of Higher Education Coordinating Board- for info 7-30-97 M. Gaspard to J. McCulloch & reply 8-1-97 T. Martin Building & Land Use Pennit Status Reports-for information City Council Minutes Page 2 August 18, 1997 . . . Date Author 8-4-97 P. Piccini to R. Wojt 8-4-97 V. Brewster 8-5-97 L. Annstrong to J. McCulloch 8-7-97 K. Fabry 8-8-97 D. Harpole 8-8-97 R. LaCroix to W. Lindeman 8-8.97 J. McCulloch to C. Prudhomme 8-14-97 J. McCulloch Topic and Proposed Action City/ County Police Facility- for infonnation Comments on land for sale- for infonnation Comments on Summer Enrichment Camp-for info County solid waste system- for information Union Wharf issues- for information Radio Antenna on Kala Point's Water Treattnent Building- for infonnation Replacing M. Welch with K. Jenks on Law & Justice Council- for infonnation Correspondence with governmental agencies-for infonnation STANDING/ADHOC COMMITTEE REPORTS Jefferson Transit Author;ty Board. Councilmember Perry. Thompson .. July ridership oyeral1 increased 16.1 % over last year .. Jeff Hamm and Perry-Thompson attended community meetings two days last week in West Jefferson County regarding expansion of bus service, funded by the State for the next two years. Ridership is continuing to grow. .. W A State DOT Conference, in Spokane next week (Perry-Thompson and Ian Keith will represent the City) Jefferson County Community Network. Councilmember Perry-Thompson .. Establishing a system to guarantee that grant money is used for the reasons requested, and monitoring the success rate of various programs. .. Critical need to positiyely impact the liyes of young people in as many ways as possible so as to preyent future substance abuse and problem behaviors. .. Announced an opening on the Board that must be filled by Council appointment. Suggested Beverly Fleming; the Mayor can appoint and send letter. Community Services. Councilmember Perry-Thompson August 14, 1997, including Klara Fabry and County Commissioner Harpole Discussion items: .. Q. Disposal District with an excise tax -- if decided it is the appropriate way to finance the solid waste system, what would be the composition of the District's governing board? A. Most likely the County Commissioners with an advisory board to which the City would haye City Council Minutes Page 3 August 18, 1997 . .. . representation. ~ How would the excise tax be controlled; could it go up and down at any giyen time? ~ Would the city consider funding solid waste education for the remainder of this year? ~ Ms. Fabry suggested these can be answered as the City and County work together. Other discussion: Shoulberg -- Excise Tax on Solid Waste Disposal District ~ Cash flow to which bureaucracy? ~ Shared facilities and shared workloads ~ Combine and share costs -- who will run the solid waste disposal district? Set meeting -- August 20, 1997,4:30 p.m. Mayor's Office Agenda: Catherine McNabb regarding contract for purchasing with the State Public Safety ColDIUittee. Councilmember Jenks Reported: Open burning -- Fire Department reported the City is not allowing except in legal burn barrels. Set meeting -- August 25, 1997, 7:00 p.m., Pope Marine Park Building (public meeting) Agenda: Dog issues -- 1) PAW ordinance and enforcement; 2) leashes and controlling dogs. Gather pet issues from community.. Parks, Recreation and property. Councilmember Welch Set meeting -- August 21, 1997,4:30 p.m., Chetzemoka Park Transportation. Councilmember Camfield August 6, 1996, Tour of sites Discussion items: ~ Quincy and Washington--near accidents ~ San Juan--update ~ Walnut and "W"--request ofPelroy and neighbors ~ Vegetation sites--blinding yision ~ Hamilton Heights ~ Cliff Street Set meeting -- August 20, 1997, 1 :00 - 3 :00 p.m., Klara Fabry's Office (Transportation Committee, Wheeler, Mayor, County members) Agenda: W A State Transportation letter regarding 20-year plan for this area; reply due by September 11 to the Department of Transportation (DOT) to incorporate into a report for the Technical Advisory Committee of the Regional Transportation Planning Organization (RTPO) and back to Executive Council which meets September 26. Set meeting -- September 3, 1997,4:30 p.m., Mayor's Office (regular meeting) Agenda: Tour sites Other discussion: NOWBlKE and ALLTRANS meeting -- alternative modes of transportation possibilities to decrease reliance on the automobile. Personal discussions by Jenks regarding transit as well as bicycles, and Camfield regarding van pooling. City Council Minutes Page 4 August 18, 1997 . . . Utilities Committee. Councilmember Shoulberg August 18, 1997 Discussion items: þ> FEMA grant application for emergency water valve in event of an earthquake withdrawn due to lack of response from FEMA. þ> Status of Water Master Plan þ> Pump in Tri-Area Set meeting -- August 25, 1997,2:15 p.m., Public Works Agenda: Request from PUD for 25,000 gallons of water (letter distributed tonight by Wheeler) At 7:10 p.m. the meeting forwarded to the public hearing scheduled on the Supplemental Budget. MAYOR'S REPORT Mayor Julie McCulloch reported: Said she was glad for Perry-Thompson calling the meeting regarding purchasing policies for the City. Training will be requested from the state and other agencies may be invited. News Media policy: The Mayor said the news media policy was taken from the Association of Washington Cities (A WC) model and otherwise would likely not have been considered. She said it had not previously been a problem, and they were not trying to withhold information from the news media. The Mayor recommended deleting the news media policy from the Personnel Manual. Mayor delete news media policy from the Personnel Policies MOTION Shoulberg SECOND Camfield VOTE Held until after next Public Comment Encouraged attendance at the A WC regional meeting, October 29th, Port Orchard. A WC 1997-1998 Policies and Resolutions have been receiyed and are available. A letter of invitation to Council, Staff and Mayor receiyed today from the Port of Port Townsend for the Washington Public Port Association's 1997 Fall Environmental Conference, September 4 and 5, Alderbrook Resort in Union. Read a resolution from the Jefferson County Democratic Central Committee offering a reward of $500 for information leading to the arrest and conviction of those responsible for the hate crime ofyandalism perpetrated on Bob West July 26th. Discussed RTPO conference on 20-year planning regarding future needs and level of service. The Mayor said she voted against the financial element because she considered it so far afield and felt they need more time to bring into it what it should be. Jenks decried the DOT plans for widening the highway all the way to the ferry. The Mayor admonished to be careful regarding interpretations of the report, that it is at the rough cut stage and we are at a place where we can say what we want. She said we are on time and on target. Jenks said she respectfully disagreed; they should have looked at a lot of other ways. The Mayor replied she expects the Gateway Plan will prevail in Port Townsend.. City Council Minutes Page 5 August 18, 1997 . . . Meeting with the County. County/City meetings are scheduled for every 2 weeks. Mayor McCulloch said it is really a wonderful way for elected officials to get together and identify where we can work cooperatively. The next meeting is scheduled for August 28, 1997,9:00- 11 :00 a.m., County Courthouse. STAFF REPORTS Buildintl and Community Development: Director Bruce Freeland ~ No report City AUø(ney's Office: City Attorney Tim McMahan ~ Distributed material on the new lodging tax to Finance Committee Talked with Tourism Advisory Group (TAG) regarding the new lodging tax legislation about moving that group into the structure of the Lodging Tax Advisory Committee which is required under the new law. They are very interested in working with Council to make sure their general functions are carried through to that committee. Drafted two preliminary ordinances to make the transition to the enabling law under the lodging tax. TAG would like a meeting with the Finance Committee to talk about the two draft ordinances. Davidson will schedule. Public Works: Director Bob Wheeler ~ Announced preliminary approval of $2,000,000 loan for the CT Pipeline (1-3% percent interest.) A waiting State Legislature confirmation; money would be ayailable Spring 1998. Shoulberg: This is the result of compliance with implementation of the Comp Plan. ~ San Juan Avenue -- Additional 4" of paving will impact the speed tables. Project will not be totally completed by start of school. Notified of additional transportation money available to county/city. Will probably net the City $30,000-$40,000. Camfield: Update of Sheridan and Walker? Wheeler: Moying on that after San Juan is completed, hopefully before bad weather. Camfield: Were to be grants for safe walkways for children. (F Street, Walker, Sheridan were some of highest priorities in the state for remediation. F Street is too expensive to complete) Wheeler: The new money will allow the City to free up money for that project. In response to Judge Majhan's letter, regarding signage, 20 mph when children present -- 7:00 a.m. to 4:00 p.m., will eliminate times and tomorrow will start to sign where school zone ends. ~ Olympic Grayity Water System -- FEMA will not be able to fund. Will moye forward anyway. Approximately $42,000 grants already received from FEMA for storm damage. ~ Union Wharf skylights -- subcontractor will complete; lighting: -- incomplete and not yet State approyed. Will look at issues in County Commissioner Harpole's letter. Camfield: Admiralty Apartment concerns for shielding of tall lights. Wheeler: Still exploring. Shoulberg: City dock water main, all fittings are rusting; should all have been galvanized? Wheeler will look at. Jenks asked if they were going to look at a burn ban in the compost plan, doing it as a priority this fall. Perry-Thompson pointed out yard waste is a topic of discussions during garbage negotiations City Council Minutes Page 6 August 18, 1997 . . . and asked if they can start the discussion there and bring it to Council. Hildt said people are burning garbage in stoyes, etc., and noted the need for a public education effort. Including in the recycling newsletter was suggested, and Perry-Thompson explained there would be a county-wide effort to use a number of approaches. City Administrator's Office: City Administrator Michael Hildt .. Kah Tai Professional Center, Lawrence at Kearney Streets, as Potential Interim Police Station. Discussions would be held in public sessions and Executiye Sessions as required for preliminary confidential estimates. Jenks: Are there Bob Little funds still available? Hildt: $31,066 funds not yet committed. By September 3rd workshop will have some meaningful information, but not an appraisal, only very preliminary walk-through cost estimates -- a range of costs. Expect that Council can tell us if you want us to proceed. Libr~ry: Director Linnea Patrick .. Circulation increased 30 percent July 1997 over July 1996 which was also an increase. more cost and erosion of service; budget may reflect some demand for service. Mayor: Shows good community support for our Library. Means Police DepaTtment: Conner Daily for Police Chief Jim Newton .. No report City Clerk's Office: City Clerk Pam Kolacy .. Puget Sound Water Quality Action Team interested in doing a study with Council Mayor: Looking forward to the next Water Quality Plan; Council interested? September 29, 1997, 7:00 p.m. workshop meeting, selected. Shoulberg thanked Ms. Kolacy for her memorandum regarding Robert's Rules of Order. Perry- Thompson discussed making motions and requested that all council members refrain from personal jabs. PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. Forrest Rambo -- Announced, August 19, 1997,3:00 p.m. -- Joint meeting of the Jefferson County EDC, Jefferson Executive Committee, Port of Port Townsend and County Commissioners to discuss the Comprehensive Plan for the Community. He also invited Council. John Ebner-- Asked concerning the Joint County/City Public Facilities meeting that meets every other week. He said Commissioner Harpole is interested in public input, but meeting times are not always good. He City Council Minutes Page 7 August 18, 1997 . . . asked if at the next meeting Council will remind them to schedule an evening meeting soon and bring the community in. The Mayor said these meetings are very preliminary and no action is contemplated immediately. George A vis-- Reported for the Transportation Committee his concern for traffic on the comer of Walnut and Q Streets. Bicycles coming downhill on Q Street, turning onto Walnut toward Fort Worden, cross into the oncoming traffic lane on that blind comer. He said skateboards are also doing the same. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCulloch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. MOTION VOTE Mayor delete news media policy from the Personnel Policies Unanimous, 6 in favor by voice vote PUBLIC HEARINGS Supplemental Budget -- introduced July 21, 1997 The Mayor opened the hearing to the public. There being no public comment, the Mayor closed the public hearing and opened Council discussion: Finding Two -- Mr. Hildt: ,. Ms. Joanne Burgess came in to assist Mr. Hildt. Designed and conducted staffteam building sessions for Finance Dept.. .. Internal conflicts: successful in mediating and working through issues within group. ,. Helped the Mayor in the final interview for appointment of the new Finance Director. ,. Independent view was helpful. Finding Seven -- Mr. Welch asked regarding the Federal grant for problem solving. The Mayor noted the grant inyolved Main Street on collective ideas, Downtown, etc. Ms. Jenks stated she would like to delete "downtown" and say "city-wide problem solving," trying to address all issues as they exist. ORDINANCE NO. 2604 AN ORDINANCE APPROPRIATING THE SUM OF $118,593 TO THE CURRENT EXPENSE FUND; $5,000 TO THE DRUG ENFORCEMENT AND EDUCATION FUND; $29,013 TO THE PARKS FUND; $261,494 TO THE STREET FUND; $1,000 TO THE LIBRARY FUND; $6,100 TO THE HOTEL/MOTEL TAX FUND; $3,486 TO THE CAPITAL IMPROVEMENT FUND; $43,450 TO THE LOCAL IMPROVEMENT DISTRICT NUMBER ONE City Council Minutes Page 8 August 18, 1997 . . . FUND; $42,000 TO THE P.T. GUARANTY FUND; $6,228 TO THE EQUIPMENT RENTAL FUND; $856.21 TO THE FIRE DEPARTMENT TEST PIT FUND; AND $522,639 TO THE W A TERJSEWER FUND; AND AMENDING THE 1997 BUDGET AND THE 1997 - 2002 CAPITAL IMPROVEMENT PROGRAM; MAKING FINDINGS AND DECLARING AN EMERGENCY. Councilmember Davidson made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Camfield and passed unanimously, 6 in favor, by voice yote. Ms. Kolacy again read the ordinance by title. Ms. Jenks said she voted for the recent allocation to the Engineering Division, and objected to the Public Works Department not having sufficient staff to respond to the R TPO report. She said the City needs to be on top of this RTPO information and she cannot vote for this ordinance. A brief discussion ensued. The Mayor referred to a turnover in staff during the time coyered by the draft RTPO report, and said she does not think it is too late to make comment. Councilmember Davidson made a motion that the Council adopt Ordinance No. 2604 which was seconded by Councilmember Camfield and passed 5 in favor, Jenks opposed, by roll call vote. The meeting returned to the Mayor's and Staff reports. UNFINISHED BUSINESS There was none. NEW BUSINESS Confirmation: Michael Legarsky, Finance Director Mayor McCulloch said she was very happy to present the name of Michael Legarsky for confirmation as Finance Director, and recounted his many accomplishments and qualifications. MOTION Council confirm the Mayor's appointment of Michael Legarsky as Finance Director Davidson SECOND VOTE Camfield Unanimous, 6 in favor by voice vote Mr. Davidson said he appreciated participation in the process and noted that over the two days of final observations, he felt increasingly they were making a good selection. PUBLIC COMMENT There was none City Council Minutes Page 9 August 18, 1997 . . . COUNCILMEMBERS GENERAL DISCUSSION Camfield gave kudos to: þ> Public Works Department and Main Street for the Adams Street Park and stated others commented they are willing to donate to other things. þ> Summer Recreation Department program for its outstanding success. She has heard much praise. Perry-Thompson: þ> Discussed a program on television regarding sabbaticals. She indicated it is not something concocted by the City, and is not a ridiculous idea. A short discussion ensued. Jenks: þ> At the last meeting, Council discussed personnel policies and set up an ad hoc committee for personnel procedures. She said she spoke with Ms. Winters about several issues and has questions for Council regarding how to deal with a lot of policy and procedures within the City government. Ms. Jenks requested permission to prepare a memorandum for discussion at the next Council meeting including Council's role of practices and procedures. Camfield: Asked for the purpose of the committee, what it does and its responsibility; Welch said he would like to see a mechanism of how to prioritize. Jenks suggested a forum for discussion for free and easy participation and perhaps regular memoranda in the format the staff and mayor's reports now cover. She said it is not fixed in cement in her mind that another committee is the answer. She asked Council to think about other committees; are they redundant or superfluous? Jenks thanked the Mayor for the compilation of memoranda to other entities. Police Chief Newton noted the Police Department did not include memoranda because of need for confidentiality. EXECUTIVE SESSION Mayor McCulloch recessed the meeting into Executive Session to discuss property acquisition including BCD Director Freeland, City Administrator Hildt, Public Works Director Wheeler and City Attorney McMahan. The meeting was reconvened at 9:30. ADJOURNMENT There being no further business, at 9:35 p.m., Mayor McCulloch adjourned the meeting. Attest: V-¡n, . tA. % [ji ~ Pamela Kolacy U City Clerk City Council Minutes Page 10 August 18, 1997