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HomeMy WebLinkAbout07211997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION ON JULY 21, 1997 The City Council of the city of Port Townsend met in regular session this 21st day of July, 1997, at 6:30 p.m. at the Port Townsend Community Center, Mayor Julie McCulloch presiding. ROLL CALL Council members present at roll call were Bill Davidson, Kathryn Jenks, Ian Keith, Diane Perry Thompson, and Ted Shoulberg. Jean Camfield was excused. Staff members present were City Attorney Tim McMahan, BCD Director Bruce Freeland, Police Chief Jim Newton, Library Director Linnea Patrick, , Dave Peterson, City Engineer, and Pam Kolacy, City Clerk. INTRODUCTIONS AND RECOGNITIONS Dave Peterson introduced Gary Leaf, the new Financial Analyst for the Public Works Department. PRIORITY PRESENTATION Puget Sound Energy Update: Don McDaniel Mr. McDaniel presented a brief summary of the organizational changes at Puget Sound Energy; he also spoke about deregulation and noted he would bring local, state and federal issues before the council if he feels the city has an interest or may want to respond. Update on County Board of Health: David Specter Mr. Specter noted that law has been changed to allow elected city official and community representatives as voting members of the Board of Health; the Board will now expand to seven members, including a hospital commissioner, 2 at-large members, a city elected official and a representative from unincorporated Jefferson County. Mr. Shoulberg will remain as the city's representative. AGENDA CHANGES OR ADDITIONS Mr. McMahan announced that the Ordinance regarding PTMC Chapter 5.46, City Dock Use Regulations and Charges, and regulations and fees for Union Wharf and City Dock, would be pulled from the agenda since issues have just been raised by the lAC which must be dealt with. Under New Business, Items C and D were reversed so that the discussion of the engineering group organization would take place before consideration ofthe supplemental budget ordinance.. CONSENT AGENDA Ms. Perry Thompson moved to approve the following items on the Consent Agenda. Mr. Keith seconded and the motion carried unanimously by voice vote. City Council Minutes Page 1 July 21, 1997 . Approval of the folIowio2 Bills and Claims; Fund Title Amount 010 Current Expense $110,139.00 094 Garbage 57,925.53 110 Street 38,689.33 120 Library 2,624.65 130 Park 7,124.01 180 Capital Improvement 1,247.29 411 Water-Sewer 81,994.81 412 Storm and Surface Water 19,946.01 500 Equipment Rental 4,401.67 610 Firemen's Pension and Relief 941.74 Total $325,034.04 ApprC)val of Minutes from May 19, study sessions of July 8 and July 15, 1997 (with correction of typographical errors) Approval of Appointment: Planning Commission: Joseph Finnie; term expires December 31, 1999 . Approval of Resolut;ons: RESOLUTION NO. 97-86 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND APPROVING PROPOSED AMENDMENT TO THE SURF RESTAURANT'S CONDITIONAL USE PERMIT NO. 9506-08 CHANGING THE HOURS DURING WHICH THE RESTROOMS WOULD BE OPEN TO THE PUBLIC RESOLUTION NO. 97-87 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN A CONTRACT ON BEHALF OF THE JEFFERSON COUNTY WATER RESOURCES COUNCIL, WITH THE PACIFIC STATES MARINE FISHERIES ON BEHALF OF FOR THE SAKE OF THE SALMON . City Council Minutes Page 2 July 21, 1997 . Communications: Date Author Topic and Proposed Action 6-97 Solve 16 Transportation improvements on SR 16- for info 7-1-97 Puget Sound Energy Electric market- for information 7-2-97 J. McCulloch, T. Shoulberg, I. Glen Cove- for information Keith to Commissioner Wojt 7-3-97 K. Fabry and reply, by P. Kolacy Facility planning & invite to meeting-for info 7-7-97 C. Watrous Offer to trade fire engine back to city- for info 7-8-97 L. Cahoon Transient Marine Feasibility StudyIDemand Analysis- for information 7 -8-97 J. Todd to K. Jenks Request for "scoop law"- refer to public safety comm. 7-10-97 B. McMillan Comments on 90 day sabbatical policy- for info . 7-13-97 M. Abraham Comments on 90 day sabbatical policy - for info 7-14-97 S. Contor Concern with sign blocking visibility- for info 7-16-97 T. McMahan Request for qualifications for Hearing Examiner- for information 7-16-97 J. McCulloch to County Larry Scott Memorial Trail Interlocal Commissioners Agreement- for information 7-16-97 Seattle Times Article: "Judge may set aside Hotel/Motel Tax Law"- for information 7-10-97 J. Merchant to B. Wheeler Laboratory system audit - wastewater treatment facility - for information 7-15-97 T. Shoulberg from C. McNabb FEMA Hazard Mitigation application - refer to Utilities Committee June 1997 Public Works Department Monthly report - for information . City Council Minutes Page 3 July 2 J, 1997 . . . PUBLIC COMMENT Mr. Dave Richmond, representing the American Legion, announced the dedication of the Marvin Shields memorial on August 16. He requested council approval of the closure of Water and Monroe Streets for the ceremony, from early in the morning until about 3 :00 p.m. Ms. Jenks stated that two representatives from the American Legion attended the last Public Safety Committee meeting; at that time, it was agreed to resubmit the proposed street use permit with a time period shorter than that originally requested. The Committee also requested that the Legion be responsible for notifying businesses in the area. The Committee's recommendation to council is to proceed with granting the permit. Motion: Ms. Jenks moved to accept the tentative agreement to close Water and Monroe streets on August 16 until 3 :00 p.m. with the condition that the Legion notify local businesses. Mr. Shoulberg seconded. Vote held until after Public Comment. Richard Chawes spoke before the council regarding city right of way changes which have occurred due to the development of the Assisted Living Center on Discovery Road. He requests a culvert be installed so he can park on the right of way as he has in the past. Marge Abraham: Spoke in opposition to providing sabbatical leave for city department heads. Madge Wallin: Spoke regarding high tech businesses relocating in bed and breakfast buildings which have already received conditional use permits; raised several questions about how that would affect properties in the historic district. Vern Garrison: Spoke in opposition to sabbatical leaves for city department heads. Barbara Morey: Addressed conduct of upcoming elections, asked for respect by candidates of each other and of issues. Mark Beaufait: PTM 2002 Secretary Treasurer: addressed concerns about feasibility study for PTM200 project raised at last meeting. He noted a mooring field is a viable alternative to a marina and stated that support of the study would be a way for the city to affirmatively support our maritime future. Virginia Wolf: Addressed the issue of dogs downtown, supported an ordinance banning dogs completely. Also spoke in favor of a balanced ratio of males to females on the County Board of Health and spoke in opposition to political yard signs. Dave Johnson, resident of Cliff Street: appealed to council for city to maintain his gravel road. City Council Minutes Page 4 July 21, 1997 . . . ST ANDING/AD HOC COMMITTEE REPORTS Public Safety Committee: Ms. Jenks Meeting of July 18: In addition to the American Legion's request for street closure, the committee also discussed stop signs and how they deal with speed issues. A specific request has been referred to the Transportation Committee. Issues of signage and enforcement were discussed.: Also had an informational discussion on issues of summer policing issues with a focus on youth issues. Noted that police have been dealing with enforcing the city leash laws; generally enforcement occurs in areas where the problem is most prevalent and the most complaints are heard. Wamings are not given and enforcement is across the board. Then noted a need for more structured social services network for issues which are public health issues, ie drug use and illness among street youth. Community Services Committee: Ms. Perry Thompson The negotiating team met with current solid waste hauler on July 8 to continue working on garbage contract, discussing financial options and performance standards. On July 16, the Community Services Committee was brought up to date on negotiations and approved proceeding.. A subcommittee of the Solid Waste Advisory Committee is updating the county's solid waste management plan. The county is considering the possibility of a disposal district. which the city could join. Met on July 9 with Klara Fabry, Anne Sears and Jim Westall, looking at recycling educational issues. The county has been funding program, would like city to consider jointly funding educational program (city has been providing funding for newsletter). Will meet again on July 30.. Transit Authority Board: Looking at facility upgrade of bus facility. An oil rebate grant has been awarded; school buses looking at keeping school buses there with maintenance by transit staff. WSDOT may step in as partner to improve Sims Way. Also discussing long range planning for Olympic bus connection from Forks to Amanda Park in the west county. A new city representative is needed on the Jefferson County Network. At 8:10 p.m., the meeting moved to the public hearing PUBLIC HEARING 1998-2003 SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM City Council Minutes Page 5 July 21. 1997 . . . RESOLUTION 97-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT THE 1998-2003 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM City engineer Dave Peterson gave a brief staff report, noting the TIP is submitted to the Department of Transportation every year, particularly to address arterials, identify improvements needed and potential costs. Report submission puts the city on the list for grant funding. This year a few local streets have been added. The plan addresses needs, not necessarily what we think can actually be accomplished for the year. The Plan was presented to the Transportation Committee a month ago. There were no questions from council members, so the hearing was opened to the public. Virginia Wolf spoke in favor. There were no other comments, in favor or in opposition. After brief discussion, Mr. Keith moved for adoption of Resolution 97-88. Ms. Perry Thompson seconded. The motion carried unanimously by voice vote. Council Standing and Ad Hoc committee reports were resumed. Utility Committee: Council member Keith July 10 meeting. The only topic was a request from Ted Shoulberg that the city participate in a latecomer agreement for a sewer lift station and associated improvements for a low income housing project on 19th Street. Had long discussion about merits of the proposal and what it was going to cost. The application has since been withdrawn so no report is necessary. Land Use Committee met on July 14 to deal with another aspect ofthe Shoulberg project, with applicant requesting that the project be considered as a demonstration project under the state's low income housing act, ennabling the city to help with infrastructure requirements. The applicants representative was not present, so the discussion was not initiated. A discussion about street vacations also took place. There is concern that a non-motorized plan is in process and thus the city might vacate a street or section of street which would later prove to have been a link in that plan. The committee recommended discussion and consideration of whether to ask staff to cease accepting applications for street vacations until the non-motorized plan is adopted and whether there might be any circumstances that would exempt anyone from this. Utilities Committee met July 14: Discussion about setting criteria for situations in which the city would participate in a latecomer agreement per the provision in the revised Title 12 and 13. City Council Minutes Page 6 July 21, 1997 . . . Finance Committee met July 14: Mr. Davidson was out oftown, Mr. Shoulberg did not attend. Ms. Jenks and Ms. Camfield attended but didn't stay for most of the discussion on the supplemental budget which is before council tonight. Mr. Keith questioned whether other council members were uncomfortable discussing the supplemental budget tonight since a quorum ofthe committee was not present for committee review. Options include full council discussion this evening, or return to Finance Committee. Jefferson County Water Resources Council - Received grant from For the Sake of the Salmon - will be used for hiring a part time coordinator. City will be conduit for funds per resolution passed tonight. Hood Canal Coordinating Council. State has allocated some money for watershed planning and has vaguely defined which group in each watershed would be responsible for implementation; at this time it is unclear about who in this area would do that. Also, there are pending listings under the Endangered Species Act for two salmon runs on the Hood Canal which may have direct affects on the city since that is one of our water sources. Ms. Jenks noted that the discussion regarding street vacations actually took place at the July 1 meeting of the Land Use Committee. She believes that the non-motorized group has come to consensus that as a policy issue, any further street vacations may impede the plan. She supported the need for a policy for street vacations in general and stated that until that policy is developed, she would support a moratorium on street vacations. Mr. Keith added that allowing street vacations to result in additional building lots is another policy matter to be discussed. Mr. Davidson added that this discussion came up during the Brink street vacation hearing, and reminded council members that there was public comment favoring street vacations being held in abeyance until the non-motorized plan is in place. Mr. Welch asked what the time line is for completion ofthe non-motorized plan. Mr. Peterson stated the current schedule is to have the plan completed by the end of the year. Ms. Jenks moved that staff be directed to draft a street vacation moratorium resolution. Mr. Keith seconded. Vote held until after public comment period. Ms. Perry Thompson asked how long the moratorium will remain in effect: until the policy is developed or until the non-motorized plan is adopted. Mr. Freeland suggested that the policy become effective immediately; that the council act in proprietary mode as the owners of city property, and avoiding a rush of street vacation applications between now and a future start date. City Council Minutes Page 7 July 21, 1997 . . . Mr. Shoulberg suggested a sunset clause so the moratorium won't last forever in case the non- motorized plan takes longer than projected. Ms. Jenks amended the previous motion directing staffto draft a resolution declaring an immediate moratorium on street vacations to be enacted until December 31, 1997, or until completion ofthe non-motorized plan and street vacation policies, whichever occurs first. Vote held until after public comment. Regarding the supplemental budget ordinance, consensus was to discuss in full council now rather than to reroute through Finance Committee. Mr. Keith noted that criteria for city's participation in latecomer agreements under Title 12 and Title 13 is in draft form in tonight's packets; questioned whether council would like to go forward with discussion. Mr. Shoulberg remarked that it would be appropriate to discuss while fresh in peoples minds; he believes it important to move forward in a timely manner. Mr. Davidson noted the need to set a Finance Committee meeting to consider the budget calendar for 1997. MAYOR'S REPORT Mayor McCulloch received an invitation from the Coast Guard for the change of command ceremony on August 15 at 11 :00 am at the Quimper Arts Building at the fairgrounds. Since she has other commitments, she asked if any council member would be able to attend, and let her know. Another letter was received from the Spirit of 2000 Committee; she would like to turn the decision of whether to mark the turn of the century with some special event over to some of our city organizations, will check with Main Street and Chamber of Commerce. She asked for feedback from council members. Ms. McCulloch then noted that Ms. Jenks has requested that the city develop a file of letters from and to governmental agencies. She said there has been progress on this project; so far each department head has submitted a list of the agencies they correspond with; the next step is the need to assess that information and come up with a recommendation for further action. STAFF REPORTS Building & Community Development - Bruce Freeland St. Paul's Parish Hall: Penee D'Amico has stepped forward to provide a home for the St. Paul's parish hall. The building needs to leave the church site by August 1 and her building pad will not be ready by then. It is apparent we may have to store the building temporarily for a month or two somewhere else. About three possible locations have been determined, none of which is perfect. City Council Minutes Page 8 July 2J, 1997 . . . Since there will not be another council meeting before action needs to be taken, Mr. Freeland asked the council for authorization to the city administration to do whatever is necessary to save the building. Wetland Map: new information received from the latest wetland delineation shows a large and continuous Class 2 wetland which includes Discovery Road, the alignment of future Howard St. and the CT Pipeline as well as a number of private development interests. The mapping was done this spring and could have major effects on several projects. Mr. Freeland asked the council for authorization to hire a consultant to further delineate the wetland and identify a study that would let us resolve any and all issues. This initial scoping could probably be done with existing funds Questions regarding Parish Hall: Where is permanent location? According to Freeland, the site is where Quincy turns and goes up the hill, where Adams street would come in on the downtown side. The site has had a previous ESA permit and is highly constrained. Mr. Shoulberg believes there are reservations about placing the building temporarily at the Bell Tower, one of the proposed alternatives. Mr. Keith noted the building will be temporarily located just for a matter of weeks. Mr. Freeland said it could be two months, but will hopefully be less. Ms. Jenks moved that staff be directed to take whatever action is feasible and reasonable to temporarily relocate the St. Paul's Episcopal Parish Hall. Mr. Davidson seconded. Vote held until after public comment period. Airport Planning Issues: Mr. Freeland stated that the Port of Port Townsend has requested discontinuation ofthe city's involvement in the airport planning process. The current options are to agree to terminate the interlocal agreement immediately or let the port use the 60-day termination clause. Mr. Shoulberg noted that city representative were rarely notified in timely fashion of meetings. He said the scope of what the Port seeks to do changed dramatically along the way and is changing again. Mr. Keith expressed uneasiness about the process, but said the only current options are to "drag our feet or consent to divorce." He feels the city should monitor the issue very carefully in any case. Mr. Shoulberg noted that although it is the port's right to opt out, he has some trepidation about the Glen Cove cooperative agreement between the city and county; there are substantial GMA issues about industrializing outside the Urban Growth Area. He hopes the Land Use Committee will bird dog the process. He stated that as the representative of the only UGA in the county, the city has a right to be involved in the process from a commenting standpoint. Ms. Jenks noted she is strongly in favor 0 the city playing a very active role in the planning process; she assumes that commenting as an affected agency is not enough involvement and City Council Minutes Page 9 July 21, 1997 . . . would like to take time to ask the port to reconsider their decision. Mr. Shoulberg expressed support for asking the port to withdraw their request that the agreement be terminated. Ms. Jenks moved that council request the BCD Department to draft a response to the Port's letter of June 25, 1997, requesting whatever process is necessary to have the Port reconsider this request. Mr. Keith seconded. Vote held until after public comment period. Further discussion ensued on the new wetland study. Dave Peterson confirmed that this grew from ongoing basin studies being done for the Capital Improvement Plan. Ms. Jenks commended the staff for bringing the issue before council as an example of the city following its own rules. She asked how this might affect the stormwater master plan. Peterson noted it probably won't' affect that plan. Mr. Shoulberg asked the price of the study. Mr. Freeland estimated a few thousand dollars initially, but the final study will ultimately be expensive. Mr. Shoulberg moved that the council authorize the BCD Director to hire a consultant to develop a scoping of the delineated wetlands done by Polaris Engineering survey and report back on the work product. Ms. Jenks seconded. Vote held until after public comment period. City Attorney: Tim McMahan Mr. McMahan noted that the Union Wharf ordinance was pulled from the agenda. Although drafts have been sent all through the process to the lAC administration, no reply was had until 4:30 Friday when a fax regarding their internal policies was received. They feel that the floating dock policy runs afoul of their use policies as commercial unloading, etc. is typically allowed only for place which can only be reached be water (islands.) He noted that the staff will work with them and try to come to a liberal reading of the policies, but that the final product will not be available until the second meeting in August. Hotel-Motel tax: He called attention to the clipping from the Seattle Times in the channeling communications. After talking with the association of Washington Cities on Friday, found that for the time being the injunction has the limited scope of stopping that bill for areas that had special assessments in the past. It is also complicated by the fact that the governor vetoed the effective date. For the city, it is relevant that the bill is still applied to us as we are not a city who has been assessing a special tax in the past. No action needs to be taken at this point beyond having the new committee in place. The attorney's office will be amending the section of the code dealing with this and present it to the Finance Committee.. Mr. Keith asked if the Union Wharf aspects of the ordinance which was pulled from the agenda could be approved. City Council Minutes Page 10 July 21, 1997 . . . Mr. McMahan noted that an ordinance could come back next time that does not include the floating dock, and agreed to do this. Hearings Examiner qualifications: Mr. McMahan stated that the qualifications included in packet were circulated to all firms who are professional circuit riders and that he has also had response from many lawyers. After consultation with the Land use Committee, it was agreed that this is adequate circulation. The responses will come to Mr. Keith, chair of the Land Use Committee and the examiner will be selected by the council. Public Works: Dave Peterson: Update on San Juan Avenue Non-motorized committee asked to mention NOWBIKE and ALL TRANS will be here August 6 at 7 pm to give a presentation at the Community Center on issues related to alternative transportation. The speaker, Susie Stephens, will discuss what is going on at the state-wide level and will get local community feedback. LIBRARY: Linnea Patrick Ms. Patrick announced that a local tech group has completed the work on a federal funding grant for $119,000. Funding requested is for $55,000 and local gifts oflabor and materials will be a substantial portion of the match. The city's share will be to fund the electrical upgrade recommended by the capital facilities group and the staff time which will be ongoing. A record number of children are attending summer reading programs, and the library continues to do business at a rate 35% above last year. PUBLIC COMMENT Lloyd Cahoon, Manager, Port of Port Townsend Endangered species issues: noted the need to work together, and that this important issue will be addressed. Solid Waste: Noted that port and county have run the household waste facility at the port for three years although the port has no status to do this, and no funding source. He urged city to include this on their list of solid waste issues. Airport interlocal: noted there were two subcommittees, Mr. Keith was on one but the working group was labored by absence of city representative for three months. He stated he has no concerns about Glen Cove, thinks it will be complimentary to the airport plan. He urged continuation of informal participation by the city as a minimum level of involvement. Transient moorage issue: spoke in favor of resolution supporting PTM2002. Penee D' Amico - Stated she has taken on the project of moving and restoring St. Paul's parish hall. She noted the church has been cooperative but time delays have been unavoidable. She outlined some possible plans for the use of the building. Jean Preston: neighborhood resident spoke in support of saving Parish Hall. City Council Minutes Page 11 July 21, 1997 . . . Niki Clark, Jefferson County Historical Society:: Expressed appreciation to Ms. D'Amico for saving parish hall and encouraged that the move be minimal; she also noted that the Bell Tower location as a storage site was a concern because it would be susceptible to vandalism and also repair work will be under way and it could be an obstruction. Forrest Rambo spoke in support of the city allowing temporary storage of the Parish Hall. PTM2002: again raised the question of whether we want additional transient moorage and whether it is worth spending any amount of money to study this; he hoped for more council deliberations. Lodging Tax Advisory Committee: noted everyone should keep in mind the intent of the Thomas bill. It is key to have an elected member of the council or the mayor participate in that group so there will be greater visibility for funds and activities the funds support and how funds are generated. He encourage the council to take initiative in moving in that direction. Dana Nieminen: wants to keep her current street vacation application open. Stated that drainage issues need to be resolved in her neighborhood and the neighborhood doesn't want to lose open space if it is not needed. VOTE ON MOTIONS HELD: Motion to close street for Marvin Shields dedication ceremony. No further discussion. Motion carried unanimously by voice vote. Moratorium on street vacations: No further discussion. Motion carried unanimously by voice vote. Motion to enable city to help relocate St. Paul's Parish Hall. No further discussion. Motion carried unanimously by voice vote. Motion to reply to Port regarding airport master plan: No further discussion. Motion carried unanimously by voice vote. Motion regarding wetlands study: No further discussion. Motion carried unanimously by voice vote. Council member Camfield arrived at 9:00 p.m. UNFINISHED BUSINESS RESOLUTION 97-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND SUPPORTING A FEASIBILITY STUDY CONDUCTED BY PTM2002, A WASHINGTON NONPROFIT CORPORATION, AND THE PORT OF PORT TOWNSEND REGARDING ADDITIONAL TRANSIENT MOORAGE LOCATED IN THE DOWNTOWN PORT TOWNSEND WATERFRONT AREA AND SUPPORTING THE APPLICATION FOR A WASHINGTON STATE COMMUNITY ECONOMIC RENEWAL BOARD (CERB) GRANT TO HELP FINANCE THE STUDY. Mr. Davidson moved for approval of Resolution 97-89. Ms. Perry Thompson seconded. City Council Minutes Page 12 July 21, 1997 . . . Mr. Keith suggested that on page 2, in the first "whereas", the word "marina" be changed to "moorage". He also stated that in three separate instances, the study is referred to as "economic feasibility study" and asked that "economic" be struck.. With these amendments, the motion carried 4-3 with Mr. Welch, Mr. Keith, and Ms. Jenks dissenting. NEW BUSINESS ORDINANCE 2601 AN ORDINANCE AUTHORIZING AN INTERFUND LOAN IN THE AMOUNT OF $20,000 FROM THE CURRENT EXPENSE FUND TO THE LIBRARY FUND AND PROVIDING FOR REPAYMENT Mayor McCulloch read the ordinance title. Mr. Keith moved that the first reading be considered the second and the third be by title only. Ms. Camfield seconded. The motion carried unanimously by voice vote. Ms. Kolacy again read the ordinance title. Mr. Keith moved for adoption of Ordinance 2601. Ms. Perry Thompson seconded. The motion carried unanimously by roll call vote. ORDINANCE 2602 AN ORDINANCE AUTHORIZING AN INTERFUND LOAN IN THE AMOUNT OF $60,000 FROM THE STORM AND SURFACE WATER FUND TO THE CAPITAL PROJECTS FUND AND PROVIDING FOR REPAYMENT Mayor McCulloch read the ordinance title. Mr. Keith moved that the first reading be considered the second reading and the third be by title only. Ms. Perry Thompson seconded. The motion carried unanimously by voice vote. Ms. Kolacy read the ordinance title. Mr. Keith moved for adoption of Ordinance 2602. Ms. Camfield seconded. The motion carried unanimously by roll call vote, ENGINEERING GROUP ORGANIZATION Dave Peterson presented the issues outlined in the memo received in packets. He asked for the councils concurrence to do further work onjob descriptions and reclassifications for the development review team and proceed with the hiring process for Public Works Assistant, GIS Coordinator, and CADD designer. He noted this would mean city employees rather than temporary employees would be doing the work. He added that the supplemental budget before council provides funding for these three positions and creates income transfers. City Council Minutes July 21, 1997 Page 13 . . . Mr. Keith questions who would take over the functions of the current Public Works Operations Assistant when that position is reclassified to Design Review Assistant.. Mr. Peterson replied that 75% of that work has been development review related anyway, so much will be transferred over and the rest handled by Public Works administrative staff and by the new Public Works Engineering Assistant. The Field Assistant job is still being worked on; would basically be the GIS project specialist. The Development Review Specialist job description was left out of the memo inadvertently. Mr. Peterson stated the department was asking approval of the concept of changing that job description. Ms. Jenks asked if there would be a salary change. Mr, Peterson stated he did not know, the description has been given to the City Administrator for evaluation. Ms. Jenks asked for a restating ofthe memo without naming names since the policy is that organizational charts should have positions but not names. She also noted she would like to see the Development Review Specialist job description before voting for approval. She added that she has reservations about creating new positions until the proposed study of basic city organizational structure is complete. Ms. McCulloch noted that although these are new positions, the structure is basically the same as originally laid out in the engineering group study for the in-house engineering group. There was further discussion regarding cost estimates, efficiency, efficacy of moving forward before city-wide study is complete. Also noted many of these items had been discussed previously. Mr. Keith moved that council approve in principle the outline of the group engineering organization presented in the memo of July 16 from Dave Peterson and Bob Wheeler. Mr. Davidson seconded. Ms. Camfield agreed, noting she still feels it is important to look at organizational structure as there are broad aspects that need to be studied; it is unfortunate we didn't get further on this, but council did lead the public works department to believe this was the direction we wanted to see. Basically, we still have people moving over from being consultants to being city employees. Ms. Jenks again noted she would like job description before approving item. She asked if these would be automatic hires or open to public. Peterson stated these are existing staff positions they are trying to reclassify and align correctly. Mr. Welch agreed he would like to see the job description. Mr. Keith then agreed to amend his motion to add the stipulation that the new job description for Development Review Specialist be approved by council. City Council Minutes Page 14 July 21, 1997 . . . Mr. Davidson noted that it was never his intention that the city's engineering group structure be held up by the city-wide organizational study; Mr.Keith agreed, adding he had hoped the city- wide process would catch up. There being no further discussion, the motion carried by voice vote, 6-1, with Mr. Shoulberg dissenting. ORDINANCE AN ORDINANCE APPROPRIATING THE SUM OF $118,593 TO THE CURRENT EXPENSE FUND; $5,000 TO THE DRUG ENFORCEMENT AND EDUCA nON FUND; $29,013 TO THE PARKS FUND; $261,494 TO THE STREET FUND; $1,000 TO THE LIBRARY FUND; $6,100 TO THE HOTEL/MOTEL TAX FUND; $3,486 TO THE CAPITAL IMPROVEMENT FUND; $43,450 TO THE LOCAL IMPROVEMENT DISTRICT NUMBER ONE FUND; $42,000 TO THE P.T. GUARANTY FUND; $6,228 TO THE EQUIPMENT RENTAL FUND; $856.21 TO THE FIRE DEPARTMENT TEST PIT FUND; AND $522,639 TO THE W A TERJSEWER FUND; AND AMENDING THE 1997 BUDGET AND THE 1997- 2002 CAPITAL IMPROVEMENT PROGRAM; MAKING FINDINGS AND DECLARING AND EMERGENCY. Ms. Jenks asked what is the total difference between budget monies that have been previously allocated and what is presented in the supplemental budget. Mayor McCulloch noted the figures that are important are the monies from the contingency fund, which is budgeted for unanticipated specific expenditures. Mr. Keith noted that this supplemental budget means we are using about 90% of the contingency fund. She asked if it is still necessary to use the "emergency" language. Mr, McMahan noted that in a code city, it is not required that an emergency be declared to appropriate money from the contingency fund. However, the budget must be presented at least five days before taking action, so the vote will not be taken this evening. Some errors in the text were corrected for the next consideration. Ms. Jenks then suggested continuing the meeting to the next evening, prior to the scheduled study session. Mr. Keith noted that since this is not a pressing matter it could be tabled to the next meeting. Tomorrow's discussion could include public facility issues on tonight's agenda. Ms. Jenks also requested a discussion of the recently approved personnel policies under general discussion at the next regular meeting. She agreed that finalization of criteria for site selection and public facilities matters could be continued until tomorrow. Mr. Shoulberg suggested that latecomer participation be discussed at the next regular meeting. City Council Minutes Page 15 July2/,1997 . . . Ms. Perry Thompson set a Community Services Committee meeting for 4:30, Thursday, July 31, in the mayor's office. At 11 :45 p.m., the meeting was continued to July 22, 1997, at 7:00 p.m. in the Pope Marine Building. Pamela Kolacy, City Clerk CONTINUED MEETING OF JULY 21,1997 CONVENED JULY 22, 1997 The City Council of the City of Port Townsend met in continued session this 22nd day of July, 1997 at 7:00 p.m. at the Pope Marine Building, Mayor Julie McCulloch presiding. ROLL CALL Council members present at roll call were Bill Davidson, Kathryn Jenks, Ian Keith, Diane Perry Thompson, Jean Camfield and Ted Shoulberg. Staff members present were Police Chief Jim Newton, City Attorney Tim McMahan, and City Clerk Pam Kolacy. City Attorney Tim McMahan spoke about the "eminent domain" process. He observed that state law requires that before such action is taken, the city is required to engage in good faith for the property exchange, using "takings" as a last resort. This extensive effort to negotiate before such power can be exercised is required. He added that the city is without authority to pay more than fair market value for property and when negotiations for purchase are begin, this can become a major issue. Mr. Shoulberg agreed that in general the city would not want to give up that right, but he does not want citizens to feel the city is going to use that power on a specific parcel which the owner does not wish to sell. Mr.Keith added that the issue is not related to a particular parcel, but is a question of whether if it came down to that, the city would exercise that power. It seems sufficient to say we would only use eminent domain as a very last resort in a situation where there was simply no other site that was suitable. He agreed that the city does not want to make that legal process unavailable under any circumstances. Ms. Camfield agreed that this would only be done as a last resort. She added that as the site selection process continues, it may become a moot question. Ms. Perry Thompson added that the council cannot give up the ability to protect public health, safety and welfare. City Council Minutes July 21, 1997 Page 16 . . . Mr. Shoulberg stated the council's aversion to taking property that an owner does not want to sell, but noted that if negotiations are entered into, the market value issue may come up. He also said that one of the criteria established covers this, by requiring "site available", i.e. available to purchase. The next topic was a continued discussion of the process. Ms. McCulloch noted the proposal from the last meeting to take the decision tree and put "site selection criteria" first, then select down to six sites. The next decision would be regarding police, library and city hall and whether to combine any ofthese projects into a one or more funding packages.. After further discussion, the original "decision tree" was revised (copy attached). Although there was general agreement, it was decided that the final draft would be distributed to council members before a final vote of approval was taken. PUBLIC COMMENT Candace Cosier: spoke against producing an preliminary conceptual drawings as it is upsetting to neighborhoods. Virginia Wolf: Commented that public facilities committee did not deal with City Hall in their recommendations because of the large amount of money required for renovation.. There being no further public comment, the public comment was closed. Ms. Camfield moved to adopt the revised decision tree as the decision-making process for public facilities. Ms. Perry Thompson seconded. The motion carried unanimously by voice vote. ADJOURN The meeting was adjourned at 8:08 p.m. PORT TOWNSEND CITY COUNCIL MINUTES OF THE STUDY SESSION JULY 22, 1997 The City Council study session regarding public facilities was called to order at 8:09 PM by the Pope Marine Building, by Mayor Julie McCulloch Council members present at roll call were Bill Davidson, Kathryn Jenks, Ian Keith, Diane Perry Thompson, Jean Camfield and Ted Shoulberg. Staff members present were Police Chief Jim Newton, and City Clerk Pam Kolacy. City Council Minutes Page 17 July 21, 1997 . . . The first order of business was discussion of site selection criteria. After some discussion, it was agreed that site criteria established over the last meetings was would stand. The council moved on to site selection. Chief Jim Newton noted that he has been authorized by the owner to identify another potential site which is the Kah Tai Business Center and Lawrence and Keamy. The property consists of an 8,600 square foot building, and 2 undeveloped lots to the north. The entire site is 4-6 city lots, with 2 separately owned. Price as not been discussed although the owner has expressed interest in selling the business. There may be some difficulties with leases and lease options of businesses already sited in the building. Ms. Jenks asked whether the site with existing building that could be rehabilitated cut down on the timing of the relocation to make it more efficient Chief Newton replied that it would. Ms. Jenks asked whether Chief Newton considered this feasible for police station needs. Mr. Newton replied that he personally likes the site very much. The site was added to the list and designated as Site "A". After further discussion relating criteria to the remaining sites, council members eliminated the following from further consideration: sites 9,32,30,19,24, 13, 15 and 21. Remaining on the list were sites 2, 22, 24, 29, 36, 37, 38, 39, and A. Shirley Rudolph distributed the analysis of the P.T. Business Park sites according to the criteria that were requested at the last meeting. At this point, it was decided to set the next meeting which will include discussion of the remaining sites, possibly paring again to six or less. Council members requested attendance by the Police Chief, BCD Director, and a Public Works Director. They also requested information from the various departments about the remaining sites with information about soils, slope, infrastructure, zoning area, assessed value, size, surrounding uses, critical areas, geologic hazard. Mr. Keith will do a new decision tree chart. Chief Newton will have a new map produced showing remaining sites. The next meeting was set for Tuesday, August 5, 1997, at 7 p.m. at the Pope Marine Building. The meeting was adjourned at 9:20 p.m. (1J~ r/.) /'" ". - Pam Kolacy, Ci~le~ City Coundl Minutes Page 18 July 21, 199ï