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HomeMy WebLinkAbout06021997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF JUNE 02, 1997 The City Council of the City of Port Townsend met in regular session this second day of June, 1997, at 6:00 p.m. in the Port Townsend Community Center, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Diane Perry-Thompson, Ted Shoulberg, Ian Keith, Jean Camfield and Mark Welch. Councilmember Kathryn Jenks was excused. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, BCD Director Bruce Freeland, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Fire Chief Howard Scott, City Treasurer Derek Stacey Thompson and Sheila Avis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS Craig Johnson, newest Planning Commissioner was introduced. PRIORITY PRESENTATION There was none. AGENDA CHANGES OR ADDITIONS Item D of the Consent Agenda was pulled due to lack of interest by contractor. CONSENT AGENDA Councilmember Keith made a motion to approve the following items as amended on the Consent Agenda which was seconded by Councilmember Perry Thompson and passed unanimously by voice vote. Approval of the follc;»winr Bills and Claims: 010 094 110 120 130 $18,321.32 37,437.80 4,763.29 4,604.17 9,960.52 Current Expense Garbage Street Library Park City Council Minutes June 2, 1997 Page 1 . . . 180 411 412 500 610 Capital Improvement Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief 5,114.63 31,678.32 23,426.23 18,404.65 4:f,;0 Total $ 153,753.13 Approval of Resolutions: RESOLUTION NO. 97-62 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AMENDING THE 1990 CONTRACT WITH SUPERIOR REFUSE REMOVAL, INC. TO EXTEND THE INITIAL TERM TO ALLOW TIME TO COMPLETE CONTRACT NEGOTIATIONS RESOLUTION NO. 97-63 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BUSINESS TEMPS, INc. FOR TEMPORARY PROFESSIONAL ENGINEERING STAFF RESOLUTION No. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH 4 SEASONS ENGINEERING, INc. TO PROVIDE ENGINEERING SER VICES FOR UTILITY AND STREET DEVELOPMENT IN THE TIER AREA. (Pulled -- lack of interest by contractor) RESOLUTION NO. 97-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH AD.A. ENGINEERING, LLC. TO PROVIDE ENGINEERING SERVICES FOR UTILITY AND STREET DEVELOPMENT IN THE TIER 1 AREA. City Council Minutes Page 2 June 2, 1997 . . . RESOLUTION NO. 97-65 A RESOLUTION OF THE CITY OF PORT TOWNSEND APPROVING AN AGREEMENT WITH KITSAP COUNTY FOR ACCEPTANCE AND BENEFICIAL USE OF BIOSOLIDS AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 97-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH POLARIS ENGINEERING & SURVEYING, INC., TO PROVIDE SERVICES RELATED TO WETLAND DELINEATIONS AND SURVEYING Approval Without Re~din2 of Min~tes from: April 21, 1997 Conununications: A letter dated May 17, 1997, from Ms. Mary Pratt Bodman, 5514 Kuhn Street, Port Townsend, urging for an ordinance against aggressive panhandling. (For information.) A letter dated May 22, 1997, from Mayor McCulloch to Ms. Jennifer Belcher expressing thanks for Ms. Belcher's attendance at the Union Wharf dedication ceremony and for DNR's allotment of ALEA funds which made the project possible. (For information.) A letter dated May 23, 1997, from Mayor Mituo Ozaki, Ichikawa Kanzaki, Hyogo Japan, expressing thanks for the hospitality during the recent sister city visit. (For information.) An undated anonymous newspaper clipping regarding parks law enforcement in Seattle. (For information. ) A memorandum dated May 28, 1997, from Catherine McNabb, Port Townsend Department of Public Works, announcing a Public Works Office Closure, Tuesday, June 3. (For information.) A letter dated May 27, 1997, from John M. Clise, 920 Lawrence Street, Port Townsend, forwarding a donation of $836 to the City for a project to help build seating on the new Union Wharf. (For information.) This concludes the Consent Agenda. City Council Minutes Page 3 June 2, 1997 . . . PUBLIC COMMENTS There were none. ST ANDING/ ADHOC COMMITTEE REPORTS Finance Committee. Councilmember Davidson May 30, 1997 Discussion items: .. Personnel Policy Manual .. Sabbatical Leave alternatives drafted by Michael Hildt. The Finance Committee recommended to the full council a policy with two alternatives, the first an unpaid sabbatical and the second one-half paid educational sabbatical, with possible consideration given to a combination of the two alternatives. The recommendation also provides for sabbatical leaves to be granted after an employee has been with the city for at least seven years and a department director for at least five years. The vote among the committee members was not unanimous. .. Discussions between the Port of Port Townsend, Jefferson County, and the City concerning construction of restroom facilities at the Larry Scott Memorial Trail (LSMT). The Finance Committee recommended to the full council that the mayor be authorized to negotiate a Memorandum ofU nderstanding with the other two parties, with the city's fmancial participation for this project capped at $20,000. This item is anticipated to be included in the city's capital budget for calendar year 1999. Parks, Recreation and Property. Councilmember Welch Set meeting -- June 9, 1997, Noon, Chetzemoka Park House Agenda items: .. Union Wharf Use Policy Ordinance .. Renewal of Swim Team Contract .. Park Ordinance as relates to the Arts Commission .. Skateboard Park issues and maintenance Þ> Review of LSMT Contract Þ> Authority for Main Street in cooperation with Public Works to proceed removing and replacing trees, in particular in front of the Homer Smith Insurance Agency MOTION AUTHORIZE MAIN STREET TO WORK WITH PUBLIC WORKS AND THE PARKS DEPARTMENT TO REMOVE OR REPLACE TREES IN FRONT OF THE HOMER SMITH INSURANCE AGENCY. Welch SECOND VOTE Davidson Next Public Comment Period Councilmember Shoulberg asked regarding Interlocal Agreements, if an elected body can bind City Council Minutes June 2, 1997 Page 4 . . . future elected bodies. McMahan noted the purpose of this Interlocal Agreement, particularly, is to govern the elected officials and the legislative policy of three different jurisdictions, and that it is really essential that this contract be one that rolls into successive elected bodies. He said if that weren't the case, the resolution they have finally worked out with the County and the Port would not be particularly meaningful to the City. Likewise it is proposed the City would be binding itself legally to contribute $20,000 restroom construction to occur not later than 1999. He explained that the proposed agreement states it is of indefinite duration, but it can be amended and reopened at any time. Solid Waste Advisory Committee. Councilmember Perry-Thompson Reported: .. Perry-Thompson, Hildt and John Merchant were invited by the County to participate in long range plan development for solid waste management, through December of 1998. .. Contract negotiations for garbage are moving along, but need a little more time. Transportation. Councilmember Camfield Set meeting -- June 4, 1997,4:30 p.m., Mayor's Office Agenda: .. Loading Zones review. .. Other transportation issues that have been on hold. MA YOR'S REPORT Mayor Julie McCulloch: Þ> Reported the Public Facilities Advisory Committee wrapped up their committee work May 21 as scheduled. Recommendations will be in Council packets and comment time scheduled for the next Council meeting, June 16. Compliments were expressed regarding the process and the outcome. Þ> Expressed thanks for the money donation to the City by former Mayor Clise referenced in his May 27 letter. .. Councilmember Keith and she met with the uptown neighborhood this afternoon on the Recreation Center lawn. The meeting was scheduled approximately 6 weeks ago to check and see how things were going regarding the existing problems of aggressive panhandling, inappropriate behavior, graffiti, litter, etc. She said they had good exchange and she applauded how our community reaches out and creates opportunities for dialog. There will be continuing opportunity to bring picnic lunches and meet on the lawn alternating Mondays at noon to continue discussions and openness. .. Key City challenge was quite a success. Not as many participants as last year, but ridership was up 23% from last year. STAFF REPORTS City Council Minutes June 2, 1997 Page 5 . . . City ,Administrator's Office: City Administrator Michael Hildt .. The City Treasurer has announced his retirement end of February 1998. Stacey Thompson has consented to stay for a few months to help work through the transition. .. Last week council chambers were partitioned and renovated. Especially thanked Carol Baltes for extra work reprogramming phones on the weekend. > Finance Department worked at with Joanne Burgess, Organizational Development Consultant, at Fort Worden all day May 22 and the following morning May 23rd; follow up will be later this month. .. Two City-wide presentations and training sessions: 1) on the deferred Compensation Program with Alice Jones of the ICMA Retirement Corporation; 2) training initiated by the Library, on dealing with challenging customers by Gary Loomis of the Jefferson County Community Counseling organization. .. Met with the Insurance Authority all day May 24 for their annual review. The City has complied with all their recommendations from a former audit on land use; the focus of this visit was fleet management. Noted the work done by Bob Wheeler, Charlie Simpson and Jim Engels in developing this program. The Insurance representative said of all they have reviewed, it looks like Port Townsend has the fewest things to comment on. City Attom~y's Office: City Attorney Tim McMahan .. Reported dismissal last week of the 1992 Sullivan law suits, and noted the impact of those law suits on the City's insurance and budget. .. Spoke of the draft Interlocal Agreement on the Larry Scott Memorial Trail and the ongoing work that Hildt, Robison and he had put into it since August 1996. He pointed out the cooperation between the Port, County, Mill and the City and announced there is grant funding available, that construction will start this summer. .. Reported he and Bruce Freeland are working with permitting for Surf Restaurant public restrooms adjacent to the Union Wharf and the public access walkway behind the Surf Restaurant. Both should be completed by June 16. R)lildinf and Communi~ Development: Director Bruce Freeland .. Review of Comprehensive Plan -~ this year the code only allowed for privately initiated requests with a deadline of May 1. Only one request was received regarding minimum density of property on Rosecrans, a request to change from RIV to RIlL It is automatically on the docket and will be scheduled with the Planning Commission. In future years the Planning Commission will have until the end of May to prepare issues for Council deliberation. .. The County has a draft Environmental Impact report on its Comp Plan and is moving forward its schedule for consideration in the Glen Cove area. Freeland is working with the County staff for potential scope of work for that study. .. Port is activating its study of the master plan for the airport. .. Suggested Councilmembers who were involved in joint growth management with the County get together for discussions impacting Freeland's work with the County. City Council Minutes Page 6 June 2, 1997 . . . Public Works: Director Bob Wheeler .. San Juan Avenue project to begin June 16. Working on traffic plan and flagging plan. .. He and Mark Welch will meet tomorrow with the County for parks and recreation planning and coordination. Are reviewing a Parks and Recreational draft functional plan. a. Reported a good turnout and participation at a meeting May 31 of the Non-motorized Committee and tour last May 28. City Treasurer's Office: City Treasurer Stacey Thompson a. Announced a refund to the City of excise taxes in connection with the Water/Sewer Fund. An independent audit and submission to the State Department of Revenue for 1992 and 1993-1996 resulted in the total refund of$143,596 including interest computed to June 7, 1997. Fire Department: Fire Chief Howard Scott a. Reported approximately 470 calls to date in 1997, relatively same as last year. .. Victorious in last week end's Chimacum and Port Townsend baseball game. PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. There being none, Mayor McCulloch closed the Public Comment portion ofthe meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCulloch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. MOTION Authorize rectifying tree problem Discussion: Shoulberg asked if there were an alternative to cutting down the tree or replacing it? Welch indicated the tree is encroaching into sewers, and it seems there is no choice. VOTE: Unanimous, 6 in favor. Due to the early hour, the m~eting procee.ded to Unfinished Business, PUBLIC HEARINGS Shorelines Substantial Development Permit Application #LUP97-00010, Paul Buesnel (Closed Record Hearing) City Council Minutes Page 7 June 2, 1997 . . . Councilmember Welch recused himself due to owning property in the noticed area. Freeland discussed the application and cited the points at issue: .. location of the waterwalk .. nature of the sidewalk and need for dedicated easement. The Planning Commission agreed there did not need to be an easement. Conclusions: Perry-Thompson said she appreciated the inclusion of trash pick up. Keith said he had been concerned regarding the waterwalk route, but feels it is not a problem. Camfield said she was glad to see someone do something on the water side of our buildings. Perry-Thompson noted some expressed concern for safety of the rip rap, which was clarified. Davidson said he feels it is a good project. RESOLUTION NO. 97-67 A RESOLUTION APPROVING SHORELINE MANAGEMENT SUBST ANnAL DEVELOPMENT PERMIT (SDP) APPLICATION NO. LUP97-00010 Councilmember Shoulberg made a motion that the Council adopt Resolution No. 97-67 which was seconded by Councilmember Keith and passed unanimously, 5 in favor, by voice vote. UNFINISHED BUSINESS Mayor McCulloch referred to the memorandum of June 2, 1997, from Michael Hildt regarding personnel policies. The memorandum listed amendments to 8.6 Sabbatical Leave with two alternatives by Hildt. The Finance Committee recommended incorporating both alternatives into the Personnel Manual. Perry-Thompson asked who and how are determined "outstanding department personnel." McCulloch replied it is a decision of the Mayor, but eligibility criteria is to be developed. Hildt explained that the proposal is for half paid sabbatical leave after seven years, or an unpaid sabbatical. He indicated a written request should be included with the budget, and, in the event of an educational sabbatical, how it would advance public service goals and be a benefit to the City. He referred to the recommendation from the Finance Committee. Davidson asked regarding Scope of Policies 1.3, policies that apply to elected officials of the City. Hildt listed the policies. He explained a new policy that travel receipts be signed off by the Mayor, so the IRS will not consider it income. Hildt explained in 10.1 Actions Subject to Disciplinary Action, the reference to "lying" was oversimplified and changed to "Lying about a matter which is material to the interests of the City." Shoulberg questioned approval of the Mayor's travel. He reiterated from the previous City Council Minutes Page 8 June 2, 1997 . . . Council Meeting that he thinks Council and Mayor travel should go to the Finance Committee, or someone to approve the Mayor's travel. Hildt said it is not a matter of who approves the Mayor travel with the joint budget. He said if they are not comfortable, Council could budget for their own travel and leave the Mayor travel budget for the Mayor. After discussion consensus was to leave as it is. RESOLUTION NO. 97-68 A RESOLUTION ADOPTING PERSONNEL POLICIES FOR EMPLOYEES OF THE CITY OF PORT TOWNSEND. Councilmember Shoulberg made a motion that the Council adopt Resolution No. 97-68 which was seconded by Councilmember Davidson and passed unanimously by voice vote, 6 in favor. Shoulberg thanked Hildt for his work on the personnel policies. NEW BUSINESS ORDINANCE NO.2595 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING CHAPTERS 2.60 AND 2.64 OF THE PORT TOWNSEND MUNICIPAL CODE, MODIFYING PROVISIONS RELATED TO SICK LEAVE ALLOWANCE AND MEDICAL INSURANCE FOR CITY EMPLOYEES The Mayor read the ordinance by title Councilmember Camfield made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Camfield made a motion that the Council adopt Ordinance No. 2595 which was seconded by Councilmember Keith and passed unanimously, 6 in favor, by roll call vote. RESOLUTION NO. 97-69 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND REPEALING THE 1989 TRAVEL REIMBURSEMENT POLICY AND PROCEDURES AND ADOPTING THE TRA VEL POLICY CONTAINED IN THE PORT TOWNSEND PERSONNEL POLICY MANUAL Councilmember Keith made a motion that the Council adopt Resolution No. 97-69 which was seconded by Councilmember Perry-Thompson and passed unanimously, 6 in favor, by voice vote. City Council Minutes Page 9 June 2, 1997 . . . The meeting returned to the Public Heari~ schedulec}. on tþ.e A~enda. ORDINANCE NO. 2596 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING THE PORT TOWNSEND MUNICIPAL CODE CHAPTER 2.12, CITY TREASURER, TO ABROGATE THE POSITION OF CITY TREASURER AND REPEAL CHAPTER 2.12 EFFECTIVE FEBRUARY 28, 1998; ADDING A NEW CHAPTER 2.11, FINANCE DIRECTOR; AND CREATING THE POSITION OF CITY FINANCE DIRECTOR The Mayor read the ordinance by title. Hildt made the introduction and explained the salary basis is the A WC salary range of $46,000 to $62,000 with a starting date of September 2. He noted it would be an annual net difference OF $17,000. Councilmember Shoulberg made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Davidson and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Shoulberg made a motion that the Council adopt Ordinance No. 2596 which was seconded by Councilmember Davidson and passed unanimously, 6 in favor, by roll call vote. ORDINANCE No. AN ORDINANCE AMENDING ORDINANCE 2567 TO ESTABLISH THE SALARY FOR THE POSITIONS OF FINANCE DIRECTOR, GEOGRAPHIC INFORMATION SYSTEM COORDINATOR, ENGINEERiNG TECHN1CIAN 1, ENG1NEERING TECHNICIAN 1I AND FINANCIAL ANALYST AND ESTABLISHING AN EFFECTIVE DATE. The Mayor suggested eliminating all but the Finance Director. Consensus: Eliminate D OF New Business -- Delay for next meeting. PUBLIC COMMENT Ms. Orabelle Connolly, Library Board, said they would be glad when the Personnel Manual is available. Mr. Ray Grier, Port Townsend, speaking also for others, said that proceeding out of town towards Safeway, turning right onto Haines Place, a sign is needed to warn regarding end of pavement. Wheeler stated it is a state highway, but he is discussing the matter with representatives. Councilmember Keith noted a similar situation on the opposite side of the street. City Council Minutes Page 10 June 2, 1997 . . . COUNCILMEMBERS GENERAL DISCUSSION Preparation for retreat on June 12, 8:30 a.m. to 3:00 p.m. at Fort Worden. Councilmember Keith mentioned his memorandum to Council members regarding the Council Retreat and discussion followed regarding format and content to be covered. EXECUTIVE SESSION Mayor McCulloch recessed the meeting into Executive Session at 8:25 p.m. to discuss property and possible litigation including Tim McMahan, Bruce Freeland and Michael Hildt. The meeting was reconvened 10:20 p.m. ADJOURNMENT There being no further business, at 10:20 p.m., Mayor McCulloch adjourned the meeting. Attest: Q~ci{~ City Clerk City Council Minutes June 2, 1997 Page 11