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HomeMy WebLinkAbout01211997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF JANUARY 21, 1997 The City Council of the City of Port Townsend met in regular session this 21st day of January, 1997, at 6:00 p.m. in the Council Chambers of City Hall, Mayor Julie McCulloch presiding. ROLL CALL Council members present at roll call were Ian Keith, Kathryn Jenks, Diane Perry Thompson, Ted Shoulberg, Jean Camfield, and council member-elect Mark Welch. Bill Davidson was excused. Also present were Library Director Linnea Patrick, Fire Chief Howard Scott, Public Works Director Bob Wheeler, City Attorney Tim McMahan, City Administrator Michael Hildt, City Clerk Pam Kolacy, and City Treasurer D. Stacey Thompson OATH OF OFFICE Mayor McCulloch administered the oath of office to Mark Welch. INTRODUCTIONS AND RECOGNITIONS New members ofthe Community Oriented Policing Advisory Board John English and Matthew Vandeleur were introduced. Bob LaCroix, Water Quality Manager, introduced Eric Storey, the new water treatment plant operator . Mayor McCulloch read a Proclamation declaring January 22, 1997, to be Community Storm Response Appreciation Day. PRIORITY PRESENTATIONS Council member Perry Thompson noted that Lois Sherwood would be present later in the meeting to talk about student recycling efforts at Port Townsend High School. AGENDA CHANGES OR ADDITIONS There were none. CONSENT AGENDA Council member Jenks moved for approval of the following items on the Consent Agenda. Perry Thompson seconded, and the motion passed unanimously by voice vote. Approval ofthe following bills @lId claims: Period 13 010 094 110 Current Expense Garbage Street 19,222.38 57,005.09 16,556.11 City Council Meeting Page 1 January 21. 1997 . . . 120 130 150 411 412 500 610 Period 14 010 110 120 130 150 180 411 412 500 610 Library Park Capital Improvement Water-Sewer Storm and Surface Water Equipment Rental Fireman's Pension and Relief 5,868.86 6,776.27 2.57 199,849.63 72,562.77 111,878.48 .8Q..22 Total $489,809.08 Current Expense Street Library Park Hotel-Motel Transient Tax Capital Improvement Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief 31,297.85 959.69 6,255.68 320.90 390.11 3,586.60 24,607.00 34,486.28 672.52 235.10 Total $102,711.81 Approval of Minutes for December 2, 1996 and December 16, 1996, without reading, as corrected. Appointments: Joseph Finnie and Joanne Saul to the Tourism Advisory Group Approval of ReSQlutions: RESOLUTION NO. 97-05 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A PROJECT AGREEMENT WITH THE INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION (lAC) TO ACCEPT $99,100.00 IN GRANT FUNDING TO CONSTRUCT TRANSIENT MOORAGE AT UNION WHARF. RESOLUTION NO. 97-06 A RESOLUTION AUTHORIZING THE CITY CLERK TO RESET A PUBLIC HEARING WITH REGARD TO ADOPTION OF THE WATER MASTER PLAN FROM FEBRUARY 03, TO FEBRUARY 18,1997 CITY COUNCIL MEETING. City Council Meeting Page 2 January 21. 1997 . . . RESOLUTION 97-07 A RESOLUTION AUTHORIZING THE MA YOR TO SIGN AN AGREEMENT WITH TIMOTHY AND ADAL YN SLATTERY REGARDING THE PURCHASE OF LAND IN THE CITY AND AUTHORIZING THE TREASURER TO ISSUE WARRANTS FOR THE PURCHASE OF THE LAND IN ACCORDANCE WITH THE AGREEMENT. Communications: M. D. Early to Council, dated 12-6-96, regarding Golf Course rates for 1997. Referred to Parks & Property Committee. A.V. Smith to Mayor McCulloch, dated 1-6-97, regarding Telecommunications Reform Act. F or information. C. Verser, attorney representing Port of Port Townsend to T. McMahan, City Attorney, dated 1- 9-97. regarding Comprehensive Plan discussions held January 9, 1997. For information. M. Hildt to City Council, dated 1-14-97, regarding 1997 WCIA insurance quotes. For information. Joseph Finnie, Rainshadow Properties, Inc. to J. Camfield, dated 1-15-97, regarding commuter ferry. Referred to Transportation Committee. R. Wheeler to City Council, dated 1-15-97, regarding pedestrian facilities program. For information. PUBLIC COMMENT Mr. Robert Brydon addressed Council requesting relief from charge assessed for turning on and off his water meter to repair crack. STANDING/AD HOC COMMITTEE REPORTS Solid Waste Advisory Committee: Council member Perry Thompson Reported: Committee met with County Commissioners to discuss SW AC recommendations for solid waste management plans. Also met with County Public Works Director Klara Fabry to discuss development of master site plan for entire parcel the County owns at the solid waste facility; will reconsider hauling contract, add walls to moderate risk waste facility, pay off port. Regional Transportation Planning Organization: Councilmember Perry Thompson Reported: Discussion of funding revenue sources and funding strategies. Will meet with Transportation Board. Jan. 22. Council is invited to suggest funding package which might be reasonable to present to legislators. City Council Meeting Page 3 January 21, 1997 . Public Safety CQmmittee: Council member Jenks: Noted that GIS map for potential sites for interim facility is done. Suggested combined meeting of Public Safety and Land Use Committees to examine. Attorney McMahan noted necessity of judicious use of map, as release could have effect on property values. Mayor McCulloch stated that the draft scope of work for the interim facility will be presented at February 3 council meeting. Transportation Committee: Council member Camfield. Meeting January 15. Invited several different local entities to give input on what to present collectively to Washington State Ferries at January 28 meeting. Brainstormed ideas; now requests council review of letter and direction to present it to Washington State Ferry System. Set Meeting: February 6, 4:30 PM to discuss intersection of Water & Taylor in view of Union Wharf, Non-Motorized Plan, Arterial Street Plan, citizen concerns re need for a four-way stop at Lawrence, and traffic patterns around the Post Office. . Land Use Committee: Council member Keith Reported: Committee met this afternoon, Jan. 27, with two Planning Commissioners, to look over rough drafts ofthe new ordinances regarding short subdivisions and planned unit developments. He noted the Comprehensive Plan encourages the use of PUDs to encourage creative and flexible housing; the new ordinances should streamline the process, and clarify goals. Finance Committee: Council member Keith Reported: Meeting centered around further discussion of possible funding strategies for the interim police facility. Suggestion to form citizen advisory committee to address substance and process and act in liaison role. Par,ks. Recreation & property Committee: Council member Welch Reported: The committee will join with staff and Parks Commissioners to present the preliminary results of the Parks & Recreation Functional Plan Survey on February 10 at Pope Marine Building. A joint meeting of Parks & Recreation and Parks Board will be held tomorrow (Jan. 22) at Chetzemoka Park to discuss the St. Paul's parish house. An educational meeting was held Wednesday, Jan. 8 at 7:30 regarding the golf course lease. City Attorney Tim McMahan lead the discussion. . Housing @d Community Services: Council member Perry Thompson Reported: Lois Sherwood was introduced for a brief priority presentation. Ms. Sherwood teaches at Port Townsend High and advises the Environmental Club. She detailed some of the student activities and then requested funding not to exceed $175.00 from the Educational Recycling Fund for club members to travel to the Student Action for the Environment (SAFE) regional group retreat at Roslyn Perry Thompson noted that the Fund for Recycling Education has about City Council Meeting Page 4 January 21, 1997 . . . $10,000, with $8,000 committed to Skookum for the environmental newsletter. Perry Thompson moved that City Council authorize the Treasurer to reimburse expenses not to exceed $175.00 from the 1 % Recycling Education Fund to SAFE to support their recycling efforts by attending the conference. Vote held until after the second public comment period. MAYOR'S REPORT Mayor McCulloch introduced Courtney Caldwell, a senior at Port Townsend High School, who will be working directly with the Mayor on a mentorship program. Ms. Caldwell will assist the Mayor on special projects over the next 15 weeks. The mayor also noted each council member has received a list of Ad Hoc Committees which require representation; she asked for updates and comments on the list. Council member Perry Thompson requested that some one volunteer to be the alternate representative to the Jefferson Community Network. Council member Jenks said she would take on that responsibility. Council members requested to make any other corrections and return to the Mayor. She reminded Council members about the scheduled retreat on Friday, and the trip to Hyogo Cultural Center on February 11. STAFF REPORTS Treasurer: D.Stacey Thompson Mr. Thompson requested council members attend a brief training session on the building security system immediately following tonight's meeting. Library: Linnea Patrick Ms. Patrick noted that the regular Library Board meetings would be held at 5: 15 pm on the fourth Monday of each month, starting in February. City Administrator: Michael Hildt Mr. Hildt stated the city has met their compact with Washington Cities Insurance Authority. WCIA will do an audit in late May, with review of fleet practices as one component. He outlined plans for staff training this year through WCIA. Public Works: Bob Wheeler Mr Wheeler reported on work at Sheridan & Walker Streets and Water and Taylor. He noted that effective February 1, the water quality department will no longer work from the Gael Stuart Building and space options are being considered. City Attorney: Tim McMahan. Mr. McMahan reported the Growth Management hearing went well, and a decision may be received from the Board within two weeks. He also requested a vote at the end of staff reports on whether Council approves of the city City Council Meeting Page 5 January 21, 1997 . . . joining in any grant funding applications for the construction of the restroom facility along the Larry Scott Memorial Trail. He also provided videos on parliamentary procedure for council and staff to view.. PUBLIC COMMENT There was no public comment. Vote on motions: Perry Thompson moved that Council authorize the treasurer to reimburse expenses for high school members of the Environmental Club to attend the SAFE rendezvous in Roslyn up to $175.00 total, with funds to be taken from the 1 % Recycling Education Fund. Camfield seconded. The motion carried unanimously by voice vote. Keith moved that the mayor be authorized to join with the Jefferson County and Port of Port Townsend in applying for grant funding from lAC or other agencies for the construction of rest room facilities at the end of Larry Scott Memorial Trail. Camfield seconded. The motion carried unanimously by voice vote. Camfield moved that Council authorize the presentation of the lettêr prepared by the transportation committee with input from other members of the community to the DOT Ferry Department at the meeting on January 28 in Port Townsend. Shoulberg seconded. The motion carried unanimously by voice vote. UNFINISHED BUSINESS Arthur Kamo Street Vacation Application LUP 96-00067 Judy Surber, staff planner, noted that the application had been originally presented at the December 2 meeting at which time the City Attorney pointed out that the application did not provide the requisite signatures from two thirds of the abutting property owners. The application was continued to the Dec. 16 meeting, when applicants requested a continuation as they worked with Mr. Lindquist, the adjoining property owner. Ms. Surber stated that, due to the efforts of Mr. Palmer, Mr. Kamo's representative, Mr. Lindquist has now submitted a letter withdrawing his opposition to the street vacation application and has now expressed his support for the project. In light of this, staffs recommendation is that the Findings and Conclusions dated November 18, 1996, recommending approval of the project with conditions would need only a minor change to reflect Mr. Lindquist's support, with that letter added as Exhibit F. Jenks moved to approve Street Vacation application LUP96-00067, with Findings of Fact 1-12, with the change in # 12 that Mr. Lindquist has withdrawn his opposition, and Conclusions 1-7 as they exist and Conditions 1 and 2 with subheadings a, b, c, and d. Shoulberg seconded. The motion carried with 5 in favor, Welch excusing himself from the vote because he sat on the Planning Commission when they reviewed the project. City Council Meeting Page 6 January 21, 1997 . . . NEW BUSINESS ORDINANCE 2565 AN ORDINANCE AUTHORIZING AN INTERFUND LOAN IN THE AMOUNT OF $20,000 FROM THE CURRENT EXPENSE FUND TO THE LIBRARY FUND AND PROVIDING FOR REPAYMENT. The Mayor read the ordinance by title. Ms. Perry Thompson moved that the first reading be considered the second, and the third be by title only. Shoulberg seconded. The motion passed unanimously. Ms. Kolacy then read the ordinance by title. Ms. Perry Thompson moved for adoption of Ordinance 2565. Shoulberg seconded. The motion carried unanimously by roll call vote. ORDINANCE 2566 AN ORDINANCE AUTHORIZING AN INTERFUND LOAN IN THE AMOUNT OF $200,000 FROM THE STORM AND SURF ACE WATER FUND TO THE CAPITAL PROJECTS FUND. Mayor McCulloch read the ordinance by title. Mr. Thompson noted that the capital projects receiving money from the Union Wharf grant must be paid in advance of the reimbursements. Interest will be paid from the capital projects fund back to the stormwater fund. The purpose at this time is to payoff previous interfund loans and make sure we have a positive balance in all funds at the end of the year. Shoulberg moved that the first reading be considered the second reading and the third be by title only. Camfield seconded. The motion passed unanimously by voice vote. Camfield then moved for adoption of Ordinance 2566. Shoulberg seconded. The motion passed unanimously by roll call vote. ORDINANCE 2567 AN ORDINANCE ESTABLISHING ADJUSTED SALARIES FOR CERTAIN CITY POSITIONS, AND ESTABLISHING AN EFFECTIVE DATE Mayor McCulloch read the ordinance by title. Shoulberg moved that the first reading be considered the second reading and the third be by title City Council Meeting Page 7 January 21, 1997 . . . only. Welch seconded. The motion passed unanimously by voice vote. After brief discussion, Shoulberg moved for adoption of Ordinance 2567. Keith seconded. The motion carried unanimously by roll call vote. RESOLUTION 97-08 A RESOLUTION OF THE CITY OF PORT TOWNSEND CLARIFYING THE CITY'S INTENT REGARDING PROPERTY LAND USE DESIGNATION FOR PROPERTY OWNED BY THE PORT OF PORT TOWNSEND. City Attorney Tim McMahan introduced the resolution, stating that the Port perceives the new land use designation of their properties as an important issue. The Resolution assures that the Port may apply as any other applicant, for an amendment to the Comprehensive Plan and such application will be considered in good faith. The current land use designation therefore is not necessarily controlling. Camfield questioned an unnecessary comma in the fourth line of paragraph (1.) After "whatever land use". McMahan agreed it should be removed. Keith moved for adoption of Resolution 97-08, as amended. Shoulberg seconded. The motion passed unanimously by voice vote. COUNCILMEMBERS' GENERAL DISCUSSION Mr. Shoulberg stated that the workshop meeting on the proposed engineering group ended with a straw vote to hire a consultant at a cost of approximately $10,000 to provide an independent evaluation of the proposal. He requested further discussion on the idea before that action is taken. He further stated he cannot support the idea because he does not believe the Public Works Director and City Engineer should choose the consultant as it would not appear fair to the public. Discussion ensued relating to the scope of the study, issues of public perception, and reasons for verification of the proposal by an outside source, and whether a decision should be made based on options presented by the Public Works Department, or whether the issue of establishing an engineering group should be debated at this time Camfield moved to await the staff presentation of options for the independent study of the engineering group proposal and make a decision based on those options. After further discussion, Council member Shoulberg called the question. The vote to end debate was unanimous. City Council Meeting January 21, 1997 Page 8 . . . The vote on the motion was a tie, with three in favor, three opposed. Mayor McCulloch voted in favor of the motion and it thereby passed with four in favor, Jenks, Keith and Shoulberg opposed. Jenks then moved that the Council proceed to the next step (staff presentation of options) with the understanding that it is a perceived purpose to move toward an independent evaluation of an engineering group and thereby verify the straw vote taken at the workshop meeting. Shoulberg seconded. The motion failed with two in favor and four opposed (Welch, Thompson, Keith and Camfield opposed). After some further discussion, Jenks moved to adjourn the meeting. Thompson seconded and the meeting was adjourned at 9:36 PM. C?~ cf{~ - Pamela Kolacy Ó City Clerk City Council Meeting Page 9 January 21, 1997