HomeMy WebLinkAbout88-023RESOLUTION NO. 88 - 23
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PORT TOWNSEND ESTABLISHING
A PURCHASING POLICY FOR PURCHASES
BETWEEN $7,500 AND $15,000
BE IT RESOLVED, that:
As provided in RCW 35.23.352, the annexed PURCHASING
PROCEDURE FOR MATERIALS, EQUIPMENT, OR SERVICES is here
and hereby authorized and approved for purchases made by
city staff for budgeted items'which cost between $7,500
and $15,000.
Passed by the Port Townsend City Council March l, 1988.
Mayor Pro Tem
Attest:
City Clerk
Approved as to form:
City Attorney~
PURCHASING PROCEDURE FOR MATERIALS, EQUIPMENT, OR SERVICES
COSTING BETWEEN $7,500 AND $15,000:
1. The decision shall be made by the Mayor on a case-by-case
basis as to whether or not to waive advertisement and competitive
bidding.
2. Provided a purchase is authorized from bid quotations, the
department head should begin with a description of the product
or service in sufficient detail that the quotes from each vender
will be comparable.
3. At least three responsible bidders should be contacted by
mail or telephone. Do not share quotes received from other
venders because this gives that one vender an unfair advantage
over the other venders.
4. Ail quotes whether received over'the telephone or in writing
should be documented with at least the following information:
a. The date of the quote.
b. The name and address of the vender.
c. The name of the person giving.the quote and his capacity
with the vender (Fleet Manager, salesman, stockboy, etc)
d. The amount of the quote including taxes and delivery costs.
e. The time of delivery.
f. If by telephone, ask that the quote be confirmed in writing.
5. The contract shall be awarded to the vender with the lowest quote.
6. Immediately after the award is made, a purchase order is to be
issued with all quotes attached to the white copy and delivered to
the Clerk-Treasurer's Office where it will be available for in-
spection by the public ond available by telephone inquiry. Send a
copy of the purchase order to the vender and confirm the order.
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