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Home My WebLink About011624 City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JANUARY 16, 2024 CALL TO ORDER/ PLEDGE OF ALLEGIANCE The Port Townsend City Council met in a Regular Session on the 16th day of January 2024 in Council Chambers at 540 Water Street. Mayor David Faber called the meeting to order at 6:01 pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Owen Rowe, and Ben Thomas with Aislinn Palmer, and Libby Wennstrom excused. Staff members present were City Manager John Mauro , City Attorney Heidi Greenwood , Public Works Director Steve King , Chief of Police Tom Olson , Marketing and Communications Director Shelly Leavens , and City Clerk Alyssa Rodrigues . CHANGES TO THE AGENDA Mayor Faber suggested moving Resolution 24-006 Calling for a Ceasefire in Gaza to the end of the meeting or to a different meeting. Discussion ensued around moving Resolution 24-006 Calling for a Ceasefire in Gaza, removing Resolution 24-005 Adopting a Collection Development Policy for the City of Port Townsend Public Library on agenda, and possibility of moving other topics to next week. Mayor Faber suggested removing Item "B" Resolution 24-005 Adopting a Collection Development Policy for the City of Port Townsend Public Library from agenda and moving Item "C" Resolution 24-006 Calling for a Ceasefire in Gaza to Item "H". Changes were approved by consensus. SPECIAL PRESENTATIONS Swearing in of Officer Chief of Police Tom Olson swore in Officers Ali Halabi, Alex Mussman, and Zane Berteig. Stormwater Presentation January 16, 2024 City Council Business Meeting Page 1 of 7 Council member Palmer arrived at 6:13pm. City Manager John Mauro introduced the Stormwater Presentation. Public Works Director Steve King provided the Stormwater Rate Study Update which included Continuation of January 8th Workshop Focus on Stormwater, Context Storrnwater Utility, Stormwater Thinking Long Term, NPDES Phase II Thinking Long Term„ Stormwater Capital Plan Adjusted, Raves and Charges Financial Solutions Consulting Group, Rate Projection, Policy Stormwater and Urban Forestry, Policy How to Mitigate Financial Impacts?, Stormwater Management Approach (Urban Forestry Grants, Urban Forestry, Wetlands and Stormwater, Resources), and Recommendations. In response to Council's clarifying questions staff explained tire dust impact and stormwater at Kearney St roundabout. CITY MANAGER'S REPORT John Mauro provided the City Manager's Report which included AV Chambers Upgrade, Facilities Team shout out, snow and streets, Chamber event, Kearney St Roundabout, and Sewer Video. COMMENTS FROM THE PUBLIC Public comment Public comment was made. City Staff Response In response to public comment staff acknowledged the hard work put into the Winter Welcoming Center. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: November 20, 2023 Appointments/Reappointments: Fort Worden PDA Council Committee Assignments ZEV Coop Group Membership Agreement and City Council Representative Designation January 16, 2024 City Council Business Meeting Page 2 of 7 General Government Wage Schedule Motion. Monica MickHager moved to approve the consent agenda. Ben Thomas seconded. Vote. motion carried unanimously, 6-0 by voice vote. PUBLIC HEARING (CONTINUATION) Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance when all Conditions are Met Mayor Faber reviewed the Public Hearing Rules of Procedures. Planning and Community Development Director Emma Bolin and Steve King presented Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance when all Conditions are Met which included a continuation due to legal publication error, work with Grace Lutheran Church, Land Exchange, Conditions of Approval, Lot Line Adjustment, landscaping, Purchase and Sale Agreement, and next steps. Public Comment: There were no written materials submitted. There was no public comment. In response to Council's clarifying questions staff explained approximate cost for paving/sewer pipe/waterline. Mayor Faber closed the public testimony portion of the Hearing. Motion: Monica MickHager moved to approve Resolution 24-002 Setting the Conditions to Vacate a Portion of Cass Street and Directing the City Manager to Prepare the Vacation Ordinance When all Conditions are Met. Owen Rowe seconded. Mayor Faber closed the Public Hearing. Vote. motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS (NONE) NEW BUSINESS Resolution 24-004 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2024, Through December 31, 2026 January 16, 2024 City Council Business Meeting Page 3 of 7 John Mauro introduced Resolution 24-004. Chief Olson presented Resolution 24-004 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2024, Through December 31, 2026„ which included recruitment/retention goals, retirement health insurance, Cost of Living Adjustments, Vacation/Holiday Leave, wording/definition changes, and three-year contract. In response to Council's clarifying questions staff explained the budget process. Public Comment: There was no public comment. Discussion ensued around ride alongs. Motion.- Ben Thomas moved to approve Resolution 24-004 Authorizing the City Manager to Execute a Collective Bargaining Agreement with Local Union No. 589 of the International Brotherhood of Teamsters for Police Department Employees Effective January 1, 2024, Through December 31, 2026 Owen Rowe seconded. Discussion ensued around appreciation for the thoughtfulness put into the contract. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 24-006 Adopting a Collection Development Policy for the City of Port Townsend Public Library (removed from agenda during changes to the agenda) Resolution 24-007 to Authorize the City Manager to Execute a Grant Agreement with the Washington State Transportation Improvement Board and All Other Agreements Necessary to Complete the Washington- Walker Sidewalk Project John Mauro introduced Resolution 24-007. Steve King presented Resolution 24-007 to Authorize the City Manager to Execute a Grant Agreement with the Washington State Transportation Improvement Board and All Other Agreements Necessary to Complete the Washington- Walker Sidewalk Project which included applications, locations, grant funding, sources of funding, budgeting process for 2025, grant obligations, agency support, and timeline. In response to Council's clarifying questions staff explained funding to do sidewalk project, maintaining on street parking, construction timeline, banked capacity, and blue bar on map, Public Comment: There was no public comment. Discussion ensued around REET vs. TBD for improvement projects, ADA improvements, definition of acronyms, parks, and street preservation. January 16, 2024 City Council Business Meeting Page 4 of 7 Motion: Monica MickHager moved to approve Resolution 24-007 to Authorize the City Manager to Execute a Grant Agreement with the Washington State Transportation Improvement Board and All Other Agreements Necessary to Complete the Washington- Walker Sidewalk Project Owen Rowe seconded. Vote. motion carried unanimously, 6-0 by voice vote. Tyler Street Pavement Restoration Project Scope Review and Consideration Mayor Faber was excused at 7:42pm. Mayor Faber came back at 7:44pm. Steve King presented the Tyler Street Pavement Restoration Project Scope Review and Consideration which included previous grant received, pavement treatment, more funds needed, ADA compliant sidewalks, expanding project, grant program, Farmers Market, and need for direction from Council. In response to Council's clarifying questions staff explained sewer and stormwater work, parking configuration, funding options for Scenario 2, impact on Farmers Market, weather impact, and projects needing to be set aside. Public Comment: Public comment was made. In response to public comment staff explained source of grant funding, section in front of community center, and parking. Discussion ensued around not overbuilding, preference for Scenario #1, TBD money, Discovery Rd project, core community value, Farmers Market, back in parking, street painting, and additional resources spread around town. Motion: Owen Rowe moved support Scenario #1 and direct staff to carry out project accordingly. Ben Thomas seconded. Vote: motion carried unanimously, 6-0 by voice vote. 2024 Highway Safety Improvement Grant Application Steve King provided the 2024 Highway Safety Improvement Grant Application presentation which included reallocation of federal funds, safety improvements most beneficial to community, funding obtained, projects to apply for, based on population, recommend applying for two projects, project details, DASH input, and the need for a 19th St master plan. In response to Council's clarifying questions staff explained they must submit two January 16, 2024 City Council Business Meeting Page 5 of 7 applications, 19th St sidewalk without master plan, turning down a grant, substantial changes in front Henery's, and getting value out of grant in front of Henery's. Public Comment: There was no public comment. Discussion ensued around choosing options #1 and #3, and Option #1 being favored and then Option #3. Motion: Monica MickHager moved to authorize the City Manager to apply for a Highway Safety Improvement Grant for Project #1 and Project #3. Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 24-008 Authorizing the City Manager to Execute a $140,000 Change Order with Seton Construction for the Discovery Road Project Steve King presented Resolution 24-008 Authorizing the City Manager to Execute a $140,000 Change Order with Seton Construction for the Discovery Road Project which included unsuitable soil for road base and rebuilding road base. Improvement Pgrant lan • • ' for, a i 40wording o7aansport� Resolution, and which fund will be addressed in supplemental. Public Comment: There was no public comment. Motion., Ben Thomas movedto approve Resolution .:!: Authorizing Manager to Execute a $140, 000 Change Order with Seton Construction for the Discovery Road Project Monica MickHager seconded. Vote., motion carried unanimously, .! by voicevote. Authorizing the City Manager to Apply for a Transportation Alternatives Grant Steve King presented Authorizing the City Manager to Apply for a Transportation Alternative Grant which included federal money grant, call for projects, Transportation Alternative grant details, federally compliant, planning study, setting up for grant funds, projects, and city streets project. In response to Council's clarifying questions staff explained they can just apply for one grant, and typo. Public Comment: There was no public comment. January 16, 2024 City Council Business Meeting Page 6 of 7 Discussion ensued around preference for Option W. Motion. Owen Rowe moved to authorize the City Manager to apply for Transportation Alternatives Grant Funding for a Key City Arterial Streets Master Plan. Monica MickHager seconded. Vote. motion carried unanimously, 6-0 by voice vote. Resolution 24-006 Calling for a Ceasefire in Gaza City Attorney Heidi Greenwood and Council member Rowe presented Resolution 24- 006 Calling for A Ceasefire in Gaza which included Culture and Society Committee work, public comments, thoroughly reviewed in Committee, draft from Committee, and welcoming any changes by Council. Public Comment: Public comment was made. The meeting was adjourned at 8:55pm due to a medical emergency. PRESIDING OFFICER'S REPORT SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL ADJOURN Attest: Alyssa Rodrigues City Clerk January 16, 2024 City Council Business Meeting Page 7 of 7