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HomeMy WebLinkAbout012324 PRTTAB Meeting Packetlilyof TownseM. PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD MEETING AGENDA January 23, 2024 1 4:30 p.m. City Council Chambers, 540 Water Street Join via computer or tablet at http://loinwebinar.com enter 9 digit Webinar ID 752-525-115 • Join by phone in listen -only mode: (360)390-5064 Ext. 3 access code: 699-128-175# • Submit public comment to be included in the meeting record to: https://Publiccomment.fillout.com/citvofpt • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us Welcome, Introduction & Call to Order - Chair Debbie Jahnke Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public at the City Council Chambers, virtually via this web format, and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the some to comment during the public comment periods. We take public comment at the beginning and end of the meeting. I. Roll Call: II. Approval of Agenda: III. Approval of Minutes: December 19, 2023 IV. Public Comment (3 minutes per person/agenda items only): V. Old Business (15 min) A. Non -motorized plan process and feedback (Jeff) VI. New Business (65 min) A. Parking in right of way as it relates to open space, trees, and stormwater - (Jeff) B. Road master plan — criteria — roads, open space, and trail corridors (Steve) C. Stormwater rates and urban forestry program (Steve) D. Westside park —two properties to consider for RCO grant — (Michael and Carrie) - VII. Staff update — (10 min) A. Update on naming Skate Park (Michael) VII. Next Regularly Scheduled Meeting: February 27, 2024 VIII. Public Comment: IX. Adjourn: lilyof TownseM. PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD Meeting Minutes Special Meeting due to Cancelation of the November 28, 2023 December 19th, 2023 1 4:30 p.m. I Virtual or In Person Meeting Join via computer or tablet at http://Ooinwebinar.com enter 9 digit Webinar ID 388-377-875 • Join by phone in listen -only mode: (360)390-5064 Ext. 3 access code: 791-359-026# • Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us Welcome, Introduction & Call to Order - Chair Debbie Jahnke Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public at the City Council Chambers, virtually via this web format, and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the some to comment during the public comment periods. We take public comment at the beginning and end of the meeting. I. Roll Call: Pamela Adams and Jennifer Rotermund - Excused absences Present: Debbie Jahnke, Matthew Miner, Russell Hill, Becci Kimball, Jim Todd Staff: Steve King, Michael Todd, Adrian Smith, Emma Bolin (remote) II. Approval of Agenda: Special meeting, agenda cannot be changed III. Approval of Minutes: October 23, 2023 Approved by consensus, noting the need for it to be on letterhead IV. Public Comment (3 minutes per person/agenda items only): No public comments received via publiccomment@cityofpt.us or prtab@cityofpt.us. Jim made a comment as a member of the public regarding favorable neighborhood response to the edge lane road on Fir, but that it needs another speed sign. Becci inquired about the status of the edge lane road video; it is not yet finished with production. V. Old Business: A. Kiosk review including Kah Tai Map Draft for park kiosk — (Michael) —10 min Michael Todd shared a presentation reviewing 2022 Banked Capacity projects. (See attached presentation.) Michael spoke first about all banked capacity projects in parks. Steve explained about banked capacity origin and allocation. Michael provided information about the location and content of the various park kiosks. Discussion continued about the signage in Cappy's Trails and what plans were to differentiate JLT from city parcels. Steve explained the efforts to differentiate and protect Cappy's Trails parcels. Trails are named in concert with the ROW names. Michael provided a copy of the first map for the kiosk at Kah Tai. Positive comments were received from the board on the map; it shows the location of the nearest dog park since all our other parks are signed on leash. He provided information about the Bishop Play Park accessibility and Chetzemoka kitchen shelter issues. Sather and Bishop Parks are next for maps. Board recommended adding directions to the Dove House property nearby and a QR code for the Parks Foundation in the future for opportunities to volunteer and/or donate. Kiosks are intended to include park rules. Michael and Russell shared the successful volunteer efforts to install stairs along the Mountain View Dog Park fence for better ADA access as well as the quarter minus walking trail around the perimeter. VI. New Business (65 min) A. Public Comment — new form versus old email system. Public Comment Submission (fillout.com) beginning December 1, 2023. B. Welcome new Council liaison MickHager, thank outgoing liaison Howard C. PRTTAB role in Comprehensive Plan update (Steve) Adrian, Emma, and Steve provided some context and nuances to the comprehensive planning effort and how the PRTTAB will be involved. The primary issue is timing, not input per se. Adrian provided a letter to the PRTTAB notifying the board officially that Planning reviews our Comprehensive Plan every ten years. A new climate change element will be added. We have a subcommittee in place (Jim Todd, Becci Kimball and Pam Adams) for open space review. City will include an update to the Transportation Element, but not necessarily the Transportation Functional Plan. Much work has been completed in the Transportation realm associated with the Comprehensive Streets Program and the annual adoption of the Six Year Transportation Improvement Plan. The priority need is an updated Nonmotorized Transportation Plan, an effort Jeff will be leading. One goal is to look at concurrency differently. For example, traditional Level of Service focuses on traffic volumes. Maybe we need to consider LOS as Level of Stress for all road users and especially non -motorized users. The intent of this effort is to focus efforts on topics so that the board can weigh in and fill the role of advisory to the Non -motorized and Comp Plan update process. Recommendations for open space, non -motorized transportation, trails, and trees will go before the Planning Commission for incorporation into the Comprehensive Plan. Ultimately the Planning Commission will make recommendations to the City Council for final adoption. Emma noted the early provision of the letter as this board is likely to be among the most tactile. Councilmember MickHager asked about us reading the current Comprehensive Plan. Goals and policies are aspirational; Steve says to look at those elements that have not happened. Emma wants us to condense and simplify, be graphic focused, think about content and presentation. Urban forests - the word 'tree' is elusive in the current Plan with a quick search. Comprehensive Plan sets direction and then we follow up with code changes. Many codes require consistency analysis for some purposes. Comprehensive Plan doesn't use 'should' language. Graphics are often a last step. Adrian will start with a line in line out version. Their letter requested information about which elements the PRTTAB wants to be involved with. The board responded with Land Use, Transportation, and Capital Facilities, sections of which are in the PROS Plan. D. Nonmotorized Plan update approach (Steve) Steve noted that Jeff Kostechka will be leading the effort and that the update needs to be completed by end of year of 2024. All the planning and engineering team will be involved. PRTTAB would like to be involved. E. TreeCity renewal and Tree Equity Score Map (Debbie) (https://www.treeeguityscore.org/map#12.46/48.12096/-122.78295) The interactive tree equity map from American Forests was presented. The map shows census blocks where tree canopy is less than 50%. 50% canopy coverage is the '100%' goal shown by the map. Low canopy coverage is correlated with poverty distribution. Community involvement and public engagement are very important to DNR efforts. DNR used high resolution tree canopy estimates made available for grant use, Emma showed the calculation used. Public comment by Steve Mader suggested that we look at the assumptions and disclaimers for a holistic view concerning public health as there are other factors that provide environmental and community health benefits. Tree Equity Index is a guide only with many caveats. Disclaimers include when water is in the region. Cultural and other resources can also play a role, with concerns that 50% coverage won't change microclimates. F. Tree inventory discussion (Steve, Debbie) The tree subcommittee is in the process of reviewing and updating a city tree list. Progress is being made, although it is a challenge to select which characteristics are most useful to include. G. RCO Grant application planning (Steve) Consideration is that in 2024 the City will develop a small master plan for a park property in preparation for an RCO grant application. The board suggested that a west side park (new park) would be a priority. Applications will be due summer of 2025. Master planning is a 3-4 month process. Reference was made to 7 parks that were master planned in years past by Councilmember MickHager. Staff will try to find the old plans for reference. H. Staff update — (20 min) 1. Chetzemoka Kitchen Shelter Update - Michael discussed issues with the kitchen shelter in VI. Old Business A. above. 2. Park Host site - Michael has an interested person, seasonal staff from the summer. A small security fence is necessary for host site and they hope to be ready by end of January or early February. Emma clarified that permits were required for proximity to wetland, shoreline, etc. VII. Next Regularly Scheduled Meeting: January 23, 2024 VIII. Public Comment: none 3 IX. Adjourn: 6:00 pm 4--j Q NC- 0 CL a -j C: C0 G 0 �+ .. 0 0 z r4 Ln N— C .� O M a) O Q U N Q++ D U U O d 4' O U Q O Q M& 41to 400 40* I OWAA I 2 m In r 2 All 21 a, *g oZ 2 tk, ta = u, V t.4 ID ra v" e, A. 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