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Home My WebLink About092623 PRTTAB Meeting Minutesb: 1 City oQ'rt(, 'z, Townsend PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD MEETING Minutes September 26, 2023 1 4:30 p.m. I Virtual or In Person Meeting Join via computer or tablet at http://joinwebinar.com enter 9 digit Webinar ID 388-377-875 • Join by phone in listen -only mode: (360)390-5064 Ext. 3 access code: 791-359-026# • Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us I. Welcome, Introduction & Call to Order - Chair Debbie Jahnke Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public at the City Council Chambers, virtually via this web format, and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the same to comment during the public comment periods. We take public comment at the beginning and end of the meeting. II. Roll Call: Board Members: Debbie Jahnke, Becci Kimball, Matt Miner, Jim Todd, Pam Adams, Russell Hill present. Jennifer Rotermund, absent. Staff. • Michael Todd, Carrie Hite, Jeff Kostechka, Steve King III. Approval of Agenda Staff asked to move Item E to the beginning of the New Business agenda. IV. Approval of Minutes: July 11, 2023 Approved by consensus V. Public Comment (3 minutes per person/agenda items only) Public comments received via prtab@cityofpt.us None VI. Old Business None VII. New Business (65 min) A. Tree List Subcommittee Report on work in progress to include: • Recommendation for trees — generated a few lists from Russell, Jennifer, Debbie, and Robin, including fire-resistant and drought -tolerant species. • Adding tree recommendations for parks and private property. 1 • List of shrubs and other species for right of way. • Elimination from lists of species subject to disease and elimination of species that are regarded as invasive. • Steve will forward out email to the PRTTAB about fire resistant plants B. Climate Action Committee Recommendations • Steve reported on the Vehicle Mile Reduction subcommittee work and recommendations • Steve will send out the Climate Action Committee recommendations to the PRTTAB. Pam mentioned that the recommendations are to address tree conservation plans and urban tree canopy. C. Grants Update-USDA-Kah Tai • Michael reported that he submitted an RCO grant for deferred maintenance for the restroom rehabilitation at Kah Tai. RCO has offered a no -match line of Local Parks Maintenance (LPM) grants (https.11rco.wo.gov/grant/local-parks-maintenance-grants/) for deferred maintenance. • Debbie announced that the City was successful in obtaining two USDA grants related to equitable urban tree canopy (https://www.fs.usda.gov/managing-land/urban forests/ucf/2023- grant funding). One grant includes 76 trees (+ depending on availability and cost) to be included in the swales and raingardens being developed in the Castle Hill road improvement effort and the second grant is to develop an urban forestry plan and update the existing tree conservation ordinance. • The group discussed the need to engage the neighbors adjacent to the planting areas to take ownership of and care for the trees. D. Arbor Day proclamation and celebration • Debbie reported that tree walk proponents are not ready for this year. • Proclamation will be read on October 2nd to declare our Celebration of Arbor Day. Event will again be an Adopt A Native Tree/Shrub — October 8th, noon-2:OOpm. Plants are all natives from bare root stock purchased by volunteers from the local and state conservation district sales in January/February 2023 and grown up in pots for nine months prior to event. City press release provided additional information and included announcement of the two tree grant awards. E. Non -Motorized Plan Update Discussion (moved to beginning of New Business) • Assistant City Engineer Jeff Kostechka was introduced to the board; Jeff will be leading the update process. • Becci asked about sidewalk and bike lane improvements and the establishment of a non -motorized committee. Steve suggested that a taskforce for Active Transportation could be possible. • Even though uses may overlap, we need to designate transportation routes versus recreational routes for recreational immunity. • Reconsider and update existing maps. • Consider successes and failures in the 1997 plan. • Address pedestrian use versus bicycles on sidewalks and other user conflicts. VIII. Staff update — (20 min) A. Kah Tai, Pool Roof, YMCA Contract Renewal, Golf Course, Healthier Together • Michael reported on the Koh Tai caretaker site. All the work has been completed other than a modest security fence around the caretaker site. • Michael reported successful installation/repairs of the pool roof to buy us a few more years. • Carrie reported progress on YMCA contract for operation of the pool. Carrie reported looking at all Mountain View leases. Michael reported that Working Image submitted a termination letter. • Carrie reported on the golf course decision point. She noted that the key principles are to keep the course with increased access. The golf course will be leased to an emerging non-profit. Carrie reported on the Recyclery possibility of co -locating at the Golf Course. Debbie asked about the Dog Park and the need for a shade shelter if the Dog Park is staying put. • Carrie reported on the pool initiative. Presentations are being provided to various groups including the BOCC, YMCA, JAC, etc. Carrie reported that the goal is to raise $15 million locally to contribute to a $37 million facility. The Ycan also access funds possibly up to $10 million. The effort is looking for a voter ask for $22 million in the form of a PFD which would put a 0.2% sales tax on the ballot. The goal is to go out on a special election in April 2024. The final report is available on the City's website. • Michael reported on the condition of the Chetzemoka kitchen shelter. The shelter is in pretty rough shape and the recommendation by consultants is to start over and rebuild. Debbie mentioned that the structure was pieced together over the years with little design or structural integrity and it is not historic. Michael shared that the wood working classes are interested in a class project. • Carrie reported on the skatepark light project. Samantha is in Puerto Rico for the next 9 months. The solar lights are the recommended solution. Carrie mentioned that RCO opened a new no -match grant opportunity to build, expand or renovate athletic facilities in underserved communities (https.11rco.wo.govlgrant/community-outdoor-athletic facilities/or COAF). The grant application would be 100% of the cost estimated at $60k to 3 $70k. IX. Next Regularly Scheduled Meeting: October 24, 2023 Becci suggested that the next agenda include a discussion on Parks Foundation. Debbie would like to address a few errors for the next PROS plan update. Carrie requested that any recommended corrections to the 2020 PROS Plan be sent to her. X. Public Comment No comments from the public. XI. Adjourn Parking Lot/Future Meetings Trail signing PUD tree presentation? Street Tree List (add Park Tree List and species that should not be planted here) Walking and Biking Map Park equity Park Foundation discussion Entheogens Habitat Birding Map — Kah Tai 2023 workplan list from February agenda: Objective of the work planning is to identify items where PRTTAB subcommittees can work on work plan items. (See areas in yellow) 1. Adams St. Park irrigation repairs (staff) 2. Volunteer program (PRTTAB, Council, and Staff) — In progress 3. Park rules (PRTTAB, Council, and Staff) - In progress and already reviewed 4. Park street ends and memorial benches (PRTTAB and Staff) - In progress 5. Trail signage and kiosks installation (Staff with PRTTAB feedback on content) — In progress 6. Park Management plan for Kah Tai (PRTTAB and Staff) - 7. Street trees and parks tree list (PRTTAB and staff, including engineering design standards) 8. Golf Course (PRTTAB, Council, and Staff) — In progress 9. Health and Wellness Center (PRTTAB, Council and Staff) — In progress 10. Sustainable funding for parks, ie foundation, MPD, levy lid lift, etc (PRTTAB, Council and Staff — Fiscal Sustainability taskforce) - 11. Development of a Capital Plan for Parks (taking the CFP to the next step) (PRTTAB and Staff) 12. Kah Tai restrooms and RV pad (Staff... PRTTAB review of final) 13. Play ground at Bishop (Staff, already reviewed by PRTTAB) - In progress and already reviewed 14. kitchen shelter at Chetz (staff, PRTTAB review) 15. Open Space and Buildable Lands Inventory - crossover with planning commission and housing (PRTTAB, PC, CC, and staff) 16. Sims Way — Comp Plan update and final design (PRTTAB, PC, and staff) — In progress, already reviewed 4