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HomeMy WebLinkAbout07062023 Agenda Port Townsend Art Commission Meeting Agenda July 6, | 3:00 p.m. | In-person and Remote Meeting nd The meeting will be held in Council Chambers on the 2 floor of the Historic City Hall. The entrance is the first door on Madison Street, which opens to the elevator. Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 729-067-131 Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 496-365-513# Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes June 1, 2023 E. Public Comment (3 minutes per person) F. Committee Business A. Chair Update B. Treasurer Update C. Poet Laureate Update D. PAC Update E. Grant Funding F. Review proposed Raccoon Lodge rain cover. G. 2024 Workplan Invite G. Correspondence H. Set Agenda for Next Meeting I. Next Scheduled Meeting August 3, 2023 J. 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Angel and Patron of the Arts r adjou ay, ing sd for next gave Thur et spondence he me gram. : is Arrabito ng t agenda ti T pro n: Mee r awards ou opicCorre xt Alex dj Ne Se T A From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Monday, June 19, 2023 1:44:09 PM CAUTION: External Email Submitted on Monday, June 19, 2023 - 1:43pm Submitted by anonymous user: 24.113.167.110 Submitted values are: Date of Application Mon, 06/19/2023 Organization Name Bill Evans Dance Primary Contact Bill Evans or Ashley Friend Phone Number 5052806250 Email billevansdance@hotmail.com Project or Event Name Summer Dance I and Summer Dance III (Updated application, please delete previous application for these same events.) Event Location JFK Hall, Fort Worden State Park Date(s) of Event July 21 and July 28, 2023 Amount Requested $1,000 Admission Charge Pay what you can Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $6,150 Please attach the proposed budget for this event budget_ptac_app_7-6-2023_bill_evans_3.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Bill Evans will present three different Summer Contemporary Dance Concerts on July 21, 22, and 28, 2023, at the JFK Hall on the Fort Worden campus. They will benefit the diverse population of the greater Port Townsend community in the following ways: • The three shows will appeal to people with a wide variety of likes and interests because the world-class contemporary dance artists involved represent a remarkable diversity of styles of contemporary dance and performance art. • The Summer Dance concerts will be celebratory, thought-provoking and engaging—opportunities for the public to see a range of artistic perspectives in dance from around the country and to contemplate the multi-faceted content of the works. • Participating dance artists will come from Washington, New Jersey, Texas, Oklahoma, Kansas, Georgia, California, Arizona, and Maryland. • The series will provide an opportunity for members of the local community and visitors from across the country to come together. Summer Dance I, Summer Dance II and Summer Dance III will be part of in the 9th annual Bill Evans Somatic Dance Conference and the 24th annual Bill Evans Teachers Institute, both of which have attracted registrants from throughout North American. The Conference will be held at Fort Worden for the first time, but the Institute has been held at Fort Worden since 2000. • The already well-established dance audience who live in and our unique hometown and surrounding areas will have three new chances to witness the scope of an exciting American art form. Those who come from a distance will be exposed to an aspect of the vibrant Port Townsend performing arts scene. • Background information: Bill Evans, an internationally-renowned professional artist, educator and writer, became a permanent resident of Port Townsend in September, 2018. He has had an extensive impact on the global dance-world as a choreographer, performer and producer, but he came here to “retire.” At the urging of members of the local dance community, however, he has invested considerable time and wisdom in teaching choreographing and performing in Port Townsend. He has trained and featured Jefferson County dancers in his frequent performances and has supported their creative and artistic endeavors as choreographers. Additionally, he has brought guest artists from all over the continent to our doorstep. For example: In March, 2023, Utah’s Repertory Dance Theatre (RDT) performed Quadruple Bill, a program of Evans’ works free of charge in the Fort Worden Chapel, followed by a community class taught by Evans, free and open to the public. His most recent offering to local audiences, in May, 2023, was at the Key City Public Theatre, where he presented six performances of his full-length City of Dreams, a new work for ten Jefferson County dancers, aged 36 through 65. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The City’s funding would help defray the shortfall between ticket income and the cost of producing these events and allow the hiring of a sound technician/stage manager. • We will offer the concerts on July 21 and 28 as “pay what you can.” This is important to Evans, because he wants to make his work available to those with limited financial resources as well as those with disposable income, to make these productions as accessible to the public as possible. • The cash expenses required to produce these concerts are greater than the anticipated income. Half of the $1,000 requested from the PTAC would help to reduce that gap. • The remainder of the requested funds, if granted, would improve the project by allowing Evans to hire a technical assistant to run sound and serve as stage manager for these shows, making them run more smoothly and creating less stress and overload for Evans. • Help from the PTAC would be deeply appreciated and fully acknowledged. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: These events will bring visitors from across the country but will also be promoted to Port Townsend/East Jefferson residents. • The Port Townsend Leader, The Peninsula Daily News, KTPZ and Bareboards Arts and Entertainment have all supported previous Evans’ shows effectively. Press releases have already been sent to these organizations. If PTAC funds are awarded, a follow-up press release will announce that news. • Evans has also accumulated an email list of people who have purchased tickets to his Port Townsend performances and those who have taken his community classes since 2019. All of those supporters will receive messages about these shows. • Evans will make a donation to the Madrona MindBody Institute in exchange for them publicizing these events in their upcoming online newsletter. • We will also post information about these concerts to Nextdoor email service. • Because Evans was based in Seattle in the ’70s and ‘80s, he expects that social media posts will attract some of his followers from across the Sound to visit to Port Townsend for one or more of these events. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. PTAC awarded Evans funding for two previous productions in the JFK Hall at Fort Worden. • Amidst the pandemic, in September 2021, Evans asked for and received $500. • For a weekend production in June 2022, he asked for and received $1,000. • Both grants helped make “pay what you can” performances possible. • Those grants were deeply appreciated, and all attendees were aware of the support of the Port Townsend Arts Commission. This event will be different from the previous concerts, because a number of local and national choreographers as well as Evans, who is curating the series, will present work. In the other productions support by the PTAC, Evans created most of the work himself. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/45350 BUDGET for Port Townsend Arts Commission Grant Application Summer Dance I, II and III Concerts 2023 in JFK Hall at Fort Worden Projected Income: Two pay what you can performances (July 21 and 28), anticipated average of $5 per person: 70 people x $5 x 2 concerts: $700 (Basis for $5 estimate: In September, 2021, 59 people paid a total of $313 for the pay what you wish performance, $5.30 per person.) One fixed-price ticket concert (July 22): 70 people x $25: $1,750 Note: In addition to the anticipated attendees listed above, approximately 50 people registered for the Bill Evans Somatic Dance Conference and 40 people registered for the Evans Dance Teachers Institute, coming from across North America, will witness these concerts free of charge. Request to Port Townsend Arts Commission: $1,000 Total Projected Income: $3,450 Cash Expenses: Claire Porter (guest artist) fee, $2,000 Guest artist travel, $1,500 Percentage of space rental and setup fee, $600 Lighting equipment rental and setup, $150 Sound Operator and Stage Manager (if grant is awarded), $500 Administrative assistant times spent on these concerts: $300 Total Cash Expenses: $5,050 In-Kind Expenses Local dancer and choreographers donated time, $1,200 dministrative and production time, $1,000 ps and costumes, $500 Total In-Kind Expenses: $2,700 Projected Shortfall between Income and Cash Expenses With PTAC funds, $1,600 Without PTAC funds, $2,100 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Sunday, June 18, 2023 3:24:28 PM CAUTION: External Email Submitted on Sunday, June 18, 2023 - 3:24pm Submitted by anonymous user: 75.172.38.219 Submitted values are: Date of Application Mon, 06/19/2023 Organization Name Jefferson County Fair Association Primary Contact Linda Noble Phone Number 360.385.1013 Email info@jeffcofairgrounds.com Project or Event Name Jefferson County Fair Event Location Jefferson County Fairgrounds, 4907 Landes Street, Port Townsend, WA Date(s) of Event August 11, 12, 13, 2023 Amount Requested $800 Admission Charge $8 Adults/$6 Student, Senior $2 under 12yrs/FREE kids under 5yrs Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? No Total Budget? 800 Please attach the proposed budget for this event book1.xlsx_-_microsoft_excel_online.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Every year in mid August, many of our kids in the community bring their artwork to our State Fair, Jefferson County Fair in Port Townsend to be displayed and adjudicated by four seasoned artists. Artists of all ages come and line up a week early, bringing their drawings, paintings, sculptures, photos, and collages to the Art Building on the Fairgrounds property for this annual event. None of these judges, helpers, artists and helpers are paid. They win ribbons, and prizes for their efforts and the public can come and ooo and ahh over the art on display. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The Art Display for the Fair is not funded and has relied on donations for decades. As a result a hodgepodge of materials has been collected but most if it no longer is viable. Broken easels, dried up paints, non functioning display boards are in need of repair. This year we are in need of student Acrylic Paint, Brushes, small canvases to make signage to direct the public in the room. The walls are covered in white old pegboards, but we have no hooks except what was donated from garages. We’d like to buy ART hooks that are specifically to hang artwork, and special hooks to use our wire display racks. We’d also like to purchase some long pennants that kids can paint in these vibrant colors to string outside the building and some art banners that the kids will make. The total we are asking for is $800.00. Many of the entries come with inadequate hardware, and we have asked our neighbors to take up the slack with our own tools right there on the spot. We hope to have a tool box put together for necessary tools for hanging the art. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: The Jefferson County Fair is open to all Jefferson County Residents, but there are visitors from all over the state and beyond. Because of this we hope to give the front of the building some much needed repair. We have NO funding for this building. We hope to improve the entrance to the ARTS building by creating a new ARTS sign. We have free labor, but we need materials. There will be an active ARTS PLAY tables set up during the fair so everyone and anyone can come try their hand at trying some ART! If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. The Arts Building has never received grant money of any kind in the past. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/45346 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Tuesday, June 20, 2023 2:50:22 PM CAUTION: External Email Submitted on Tuesday, June 20, 2023 - 2:50pm Submitted by anonymous user: 64.146.141.156 Submitted values are: Date of Application Tue, 06/20/2023 Organization Name Meeting Place Chapbooks Primary Contact Meriden Vitale Phone Number 540-642-8737 Email meridenv@gmail.com Project or Event Name Haptic Verse & Speculative Cookery Book Launch + Reading Event Location Garden @ The Castle (alt. Pope Marine Park) Date(s) of Event Sunday, August 20, 2023 at 6:00 p.m. Amount Requested $1,500.00 Admission Charge Free Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $1,500.00 Please attach the proposed budget for this event meeting_place_chapbooks_proposed_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Founded in 2022, Meeting-Place Chapbooks’ mission is, at root, to tend the soil of local literature to foster a living culture. Published in editions of 80, the Meeting Place Chapbooks are made with a degree of playfulness and spontaneity. Each chapbook is made by an author/artist (or group of authors/artists) residing on the Olympic Peninsula (or with significant connection to this place). Distribution is local and mostly by hand. With its focus on local authors and creators, Meeting Place chapbooks makes space for stories and art that may be overlooked by traditional publishing methods. Meeting Place Chapbooks' editors work with people from a variety of backgrounds and with a plethora of niche interests, united by their location on, or relationship to, the Olympic Peninsula. Authors are benefitted as they are able to share their knowledge and stories, unrestricted by preconceived notions of form and function. Audience members and readers benefit by learning more about the individuals in their community and are opened up to a new world of information, whether it's reading about work as a fire lookout or browsing recipes in a magical cookbook. Meeting Place Chapbooks book launches involve all the behind the scenes preparation, including formatting and printing, cover art and design, advertising for the reading, securing a location. The event itself involves a reading by the two authors as well as a Q&A with the audience, followed by a relaxed and social gathering where folks continue talking about all things literary, providing an excellent opportunity for authors to mingle and network. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The city's funding will greatly increase the reach and availability of books that Meeting Place has to offer as well as expand the advertising and marketing reach. City funding will be used for printing editions of 80 of two separate chapbooks that will be co-launched at a reading event on August 20th. The co-launch model worked well for the initial launch in March, making space for authors to be in communication with each other as well as readers. Funding will also be used to pay artists, both authors and cover design artists, to properly compensate them for their time and creative ideas. This will expand the ability of locals to engage in professional art-making and serve as a stepping stone for those trying to pursue more long-term careers in the arts. City funding for advertising will increase our outreach potential and bring together an even wider swath of the Port Townsend and Jefferson Co. communities. There are four committed editors working to bring to life the Meeting Place Chapbooks mission. Without city funding we will continue to print and publish exciting new work by local creators as we are scrappy and mission-driven. However, city funding will greatly expand the ways in which we can bring people in to the chapbook world and support local creators. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: This project targets the local area by restricting publishing to those who live locally or have a significant relationship to the area. It is distinctly catered to the local literary community, while also working to expand that community by publishing diverse perspectives and engaging projects and creators outside of the traditional publishing world. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. n/a The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/45364 Meeting Place Chapbooks Haptic Verse & Speculative Cookery Book Launch + Reading Sunday, August 20, 2023 at 6:00 p.m. Garden @ The Castle (alt. Pope Marine Park) Proposed Budget Printing: $800 For 80 copies each of 2 chapbooks = 160 chapbooks total Approximately $400 per 80 copies Author Commission: $200 For 2 authors Cover art: $150 For 2 book covers created by Foxfire Fine Lettering Advertising: $250 For the creation of banners and flyers, radio announcements, broadsides for posting and selling A/V Equipment: $50 Miscellaneous: $50 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Tuesday, June 20, 2023 12:23:06 PM CAUTION: External Email Submitted on Tuesday, June 20, 2023 - 12:22pm Submitted by anonymous user: 24.113.149.93 Submitted values are: Date of Application Tue, 06/20/2023 Organization Name Port Townsend Film Festival Primary Contact Keith Hitchcock Phone Number 360-379-1333 Email keith@ptfilmfest.com Project or Event Name Port Townsend Film Festival Event Location Downtown Port Townsend Date(s) of Event Sept 21-24, 2023 Amount Requested $3,666 Admission Charge Free (the parts of festival for which we seek funds) Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $135,311 Please attach the proposed budget for this event 23_arts_commission_grant_- _port_townsend_film_festival_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: The Port Townsend Film Festival offers both ticketed events and free events for the people of greater Port Townsend. This year, we plan to supercharge the free elements in an effort to make the four-day festival more festive, and to make the event more accessible to a greater number of people. The enhanced experience will benefit festival attendees, Port Townsend residents, and anyone spending time in downtown Port Townsend during the time of the festival. The Festival’s free events include Friday’s Filmmaker Parade (filmmakers arriving to Taylor Street in classic cars), along with the outdoor movies on Taylor Street on each of the three nights of the weekend. These are beloved Port Townsend traditions that bring the community together. The events have significant participation due to their accessibility and the annual family tradition they have become. But this year, these free events will be made even better with our planned additions, including: - A marching band will join the parade - Individuals and families will be invited to picnic on Taylor Street before each outdoor movie - Upbeat, live music will create an attractive atmosphere for anyone within earshot of Taylor street, whether picnicking or not The free events happen at specific times, but PTFF wants the entire festival time to feel special. To that end, we will add decor to many public areas downtown, including painted sidewalks and street designs (pending city approval). All these additions will help make the festival more colorful, more delightful, more welcoming, and more festive. Our hope is that whether or not someone is here for the festival, they get captivated by the festival spirit. PTFF has thoughtfully curated three, free outdoor films for the 2023 season, all entertaining family-friendly movies with high artistic merit. The films will delight a diverse population of the community and visitors alike: Willy Wonka and the Chocolate Factory, James and the Giant Peach, and Matilda (pending rights acquisition). PTFF is committed to inclusivity and strives to create welcoming environments for everyone. We actively seek out diverse voices and stories to showcase through the films and filmmakers we feature. Our goal is to provide a space where people from all backgrounds and identities feel valued and represented. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The City's funding is instrumental in supporting and improving the Port Townsend Film Festival experience. While the event can proceed without City funding, the requested funds will significantly enhance the experience of public areas and the overall impact of the festival. Most of the aforementioned additions to this year’s festival have costs attached to them. As an arts organization, compensating musicians equitably is important to us. And while PTFF does have existing decor, much of it is outdated, inadequate or degraded. New and revitalized decor, along with associated supplies, are necessary. The Film Festival will happen with or without funding from the City, but this year we look back to our roots. Twenty-four years ago, the original vision of the Film Festival was “a film lover's block party celebrating great films and filmmakers.” While each festival since then has always been about celebrating films and filmmakers, our hope this year is to re-infuse the event with block party energy. Documenting the festival with videography and photography would greatly support future promotional efforts and help PTFF preserve the festival’s history. The additions and upgrades which we propose are estimated to cost between $5,000-$5,500. For this reason, PTFF seeks the maximum amount for this Arts Commission grant ($3,666). We seek other funding sources, but other funds are yet to be confirmed. Funds from the Arts Commission grant would specifically support: - Musician fees - Screening fees for the free, outdoor movies - Temporary paint for sidewalks and streets - Free festival passes for those who have financial constraints - Event documentation, video/photo PTFF will be able to implement planned upgrades/additions in proportion to funding secured. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: The Port Townsend Film Festival is targeting both Port Townsend/East Jefferson residents and attracting regional visitors from around the Olympic Peninsula and Puget Sound. To engage the local community, we will utilize a combination of traditional and digital marketing strategies. We will advertise through local media channels, including newspapers (The Leader, Peninsula Daily News), radio stations (KPTZ), and community newsletters. Our active presence on social media platforms will allow us to connect directly with the community and encourage their participation in the festival. To attract regional, we will implement targeted advertising campaigns, homing in on film goers and people who attend other cultural events. Advertising/underwriting with television and radio will play a role here, too (KCTS9, KUOW, KNKX), as will leveraging social media. Collaboration with regional visitor centers and ferry advertising opportunities will further extend our regional reach. Furthermore, we will seek media partnerships to secure coverage and feature stories about the festival in both traditional and online media outlets. This media exposure will create interest and draw attention from both residents and visitors. We’ll have big news to share soon that will boost earned media exposure. By employing these marketing strategies, we aim to maximize attendance from both the local community and visitors. Our goal is to showcase the unique cinematic experience of the Port Townsend Film Festival to a diverse audience, fostering community engagement and enriching the cultural fabric of the region. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. The Port Townsend Film Festival, in the past, has received Arts Commission funding to support the Peter Simpson Free Cinema, an integral concept of our yearly event. This year, we have made changes that build upon the legacy of the Free Cinema while deepening our relationships with film fans with limited income. In the past, the Free Cinema was relegated to a separate and sometimes less desirable venue, away from the rest of the Festival activities. Those attending came and went without any direct contact with the organization other than our friendly volunteers’ welcome. In 2023, we are introducing free Six Ticket Bundles to anyone who requests one. This invites those with limited means into the full festival experience, allowing them to choose exactly the films they want to see, participate in the Q&As with filmmakers, panel discussions, and film seminars available throughout the weekend. These proposed changes reflect our commitment to continuously improving and evolving the event. By embracing the concept of Free Cinema in a more expansive way, we aim to provide a richer and more accessible experience for all attendees. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/45362 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Tuesday, June 20, 2023 12:32:50 AM CAUTION: External Email Submitted on Tuesday, June 20, 2023 - 12:32am Submitted by anonymous user: 67.167.219.142 Submitted values are: Date of Application Mon, 06/19/2023 Organization Name Salish Sea Butoh Primary Contact Ivan-Daniel Espinosa & Robyn Bjornson Phone Number 713-739-8840 Email salishseabutoh@gmail.com Project or Event Name “LATINX BUTOH PERFORMANCE: From Latin-America to the Olympic Peninsula” with guest artist Eugenia Vargas Event Location Haller/Galatea Fountain downtown Port Townsend & North Beach County Park Date(s) of Event August 15 and August 18 Amount Requested $1200 Admission Charge FREE to the public Donations Accepted? No Is there at least one free or "pay what you wish" performance? Yes Total Budget? $2000 total budget and $1400 is the AMOUNT REQUESTED from the PTAC Please attach the proposed budget for this event budget_for_latinx_butoh.pdf Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Salish Sea Butoh is incredibly honored and thrilled to bring renowned dance artist EUGENIA VARGAS from Mexico City to Port Townsend, Washington in August of 2022. Vargas is a dance teacher, choreographer, and performer of great esteem in the world of performance art who specializes in Butoh, a post-war Japanese avant-garde dance form. Vargas is a PIONEER of Butoh in LATIN AMERICA and for the last ten years she has organized numerous academic conferences and Butoh festivals in Mexico and all over the Hispanic world for the next generation of dancers and artists interested in learning more about Butoh. Salish Sea Butoh is a Port Townsend-based group that continues to be the only organization consistently bringing internationally-renowned Butoh artists to the Olympic Peninsula and producing an annual festival that features both local performers and guest artists from around the world. This project will benefit the Port Townsend community by bringing diverse, multicultural artistic programming to audiences in Jefferson County. It will consist of two FREE Live Butoh performance at North Beach County Park and the Haller/Galatea Fountain in downtown Port Townsend featuring an intergenerational ensemble of dancers with Live musical accompaniment by a troupe of multi-instrumentalists. This event is in service of creating meaningful performance art that celebrates Port Townsend's unique natural landscapes, beaches, and beautiful forests. BOTH OF THESE PERFORMANCES WILL BE FREE OF CHARGE AND OPEN TO THE PUBLIC. This multicultural artistic programming helps to adequately represent and celebrate our global cultural heritage. Diversity cultivates perspective: it's vitally important as a community to understand and appreciate the diverse, vibrant perspectives of our social, cultural, ecological, and artistic worlds. This project facilitates richly immersive, multidisciplinary COLLABORATION and artistic EXCHANGE between Port Townsend artists and a Japanese master artist who has presented work in every single continent. Projects like these contribute to better community- building and decision-making, while also introducing new ideas into the social imagination and increasing creativity and innovation within Port Townsend and the surrounding communities. ABOUT BUTOH -- A GLOBAL ART FORM: Butoh, which incorporates elements of Surrealism, Dada, French Existentialism, German Expressionism, Japanese theater and eastern spiritual thought, was first developed in the late 1950's through experimental collaborations between its founders Tatsumi Hijikata and Kazuo Ohno. Their work established Butoh as disciplined and rigorous, yet spontaneous and idiosyncratic, intellectual and experimental, yet grounded in the human body. Despite the recent origination of this dance form, it has quickly spread throughout Europe, the United States, Latin America, Asia and Australia, resonating with artists of many genres and appealing to worldwide audiences while demonstrating that it speaks to something primordial within us. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: This event is dependent on acquiring the city's funding to actualize the proposed PUBLIC PERFORMANCES free to the public. As you will see in the attached budget, I am requesting financial assistance to pay director/choreographer Eugenia Vargas and the Live musicians a modest stipend for their artwork. Eugenia Vargas has been so kind to accept my invitation to perform and present her artistry in Port Townsend. This will be the first time ever that Vargas presents her work in Port Townsend. With ingenuity and hard work, I have been able to formulate two site-specific performances, both of which will be free of charge to the Port Townsend community. But without the funding of the Port Townsend Arts Commission, I would have to rely on ticket sales to cover the costs of producing these events, and they would no longer be free to the Port Townsend community. This would mean excluding broadly low-income populations from these enriching experiences—including People of Color, young people, and fixed income recipients who are Disabled or of retirement age. We also know, from producing and curating Live performances in the context of our ever-changing pandemic landscape, that hosting events that take place outdoors and in the public parks is a great way to expand access to the performing arts for those who are immunocompromised or may have concerns about the risks of public indoor gatherings. This is why we are so excited to offer both park performances for Port Townsend audiences to engage with the artistry of Butoh. Lastly, it is important to emphasize that this event put funds back into the local Port Townsend economy because we are bringing dozens of dancers, musicians and the guest teacher herself to Port Townsend for rehearsals the week of the performance so they will spend their money supporting local Port Townsend businesses and restaurants. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: This project will target Jefferson County residents AND also bring in visitors from the surrounding areas. As a Port Townsend-based artistic organization, SALISH SEA BUTOH has a VERY SUCCESSFUL history of producing well-attended artistic events and performances that are highly attended and well-received by the community. Last year, we brought world-renowned Japanese musician Tatsuya Nakatani from Osaka to Port Townsend with the support of the commission. Both the outdoor and indoor performances were highly successful and attended by over one hundred people from Port Townsend and all over the Olympic Peninsula. The Port Townsend Leader featured a glowing announcement of this event in the weekly paper. In addition, this will be the 3rd annual Salish Sea Butoh Festival that has SUCCESSFULLY occurred in Port Townsend, which has brought 7 different internationally renowned Butoh teaching artists to the city, and we have hosted dancers from Port Townsend, Seattle, Portland, and across the country. We are very proud of our strong reputation for producing inclusive and accessible artistic events in the Port Townsend and Jefferson County communities. Our projects have garnered much publicity in the local press and social media which has allowed us to create long-lasting artistic connections, and has been a way for our local community to find out about the art of Butoh and participate in the performances (either as audience or collaborators). For this event in August, we will do what we have successfully done in past years by hitting the ground running, promoting the performances through the Port Townsend Leader, the Peninsula Daily News, radio advertisements through KPTZ’s monthly calendar and PSA service, and spreading the word through daily and weekly Facebook and Instagram updates. We also work closely with Port Townsend residents and mixed media artists Sandee Johnson, Jessica Plumb, Camille Hildebrandt and David Noble, who are all locally-based, talented visual artists that have volunteered to design and hang up promotional material (e.g., posters, flyers, and social media ads) for this project. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. the change in the requested amount is $100 lower than past funding requests The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/45355 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Tuesday, June 20, 2023 5:17:32 PM CAUTION: External Email Submitted on Tuesday, June 20, 2023 - 5:17pm Submitted by anonymous user: 24.113.165.31 Submitted values are: Date of Application Tue, 06/20/2023 Organization Name Water Weasel Productions, DBA Saltfire Theatre Primary Contact Genevieve Barlow Phone Number 360-301-8865 Saltfire Admin # 206-422-6637 Genevieve Barlow Mobile Email genevieve@saltfiretheatre.org board@saltfiretheater.org Project or Event Name Saltfire Theatre Taming of the Shrew August 2023 Event Location Fort Worden Madrona Lawn & Finnriver Cidery Date(s) of Event August 3, 4, 5, 6 (Fort Worden) August 10, 11,12,13 (Finnriver) August 17, 18, 19, 20 (Fort Worden) Amount Requested $2000 Admission Charge $15 advance tickets, pay what you wish available at gate Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $ 11,946.00 Please attach the proposed budget for this event saltfire_theatre_budget_ptac_grant.pdf Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: As a relatively new community-based theatre company, our core mission is to offer opportunities for local non-professional actors, designers and directors to create meaningful, relevant, and engaging live theatre for local audiences. In our inaugural production (Shakespeare’s As You Like It, August 2022), our cast ranged in age from 16 to 72; over 30 Jefferson County actors, designers and volunteers were directly involved in the production. Our entire cast and production team were locals (one actor commuted from Bainbridge). Our Spring 2023 production of All In the Timing – made possible in part by a grant from PTAC – further broadened our appeal for Jefferson County audiences, with a contemporary ensemble cast play performed in an intimate setting, as a contrast to our large summer outdoor Shakespeare productions. All In the Timing cast – all Jefferson County residents - also had a broad age range (13-72), and eight of the 18 people in the cast and technical team were under 30, a demographic rarely well-represented in Port Townsend arts activities. Our planned production in two venues this summer (Finnriver in Chimacum and Fort Worden State Park) will help bring live theatre to a more diverse audience in a more accessible, informal setting, with very affordable ticket prices. Performing in Chimacum offers access to south county residents, who typically have few opportunities to see live theatre close to home. For its two previous productions, Saltfire has been able to provide cast, crew and designers with modest stipend payments out of the proceeds from ticket sales after expenses are paid. Our goal is to be able to do this again, as part of recognizing the contributions of the working artists that create community theatre. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: Receiving funding from the Port Townsend Arts Commission will enable Saltfire to obtain insurance for the production of The Taming of the Shrew and cover the costs of sanitation services for our audiences and company. We will be performing in Fort Worden for two thirds of our run and have been able to secure rehearsal and venue accommodations from Fort Worden Hospitality; within that agreement is Saltfire’s provision of additional sanitation-cans for audience use, so as not to burden Fort Worden Hospitality’s facilities. Small theater companies often suffer from cash flow issues early on in the production process, with revenue not coming till the last third with ticket sales from performances. We have worked hard to make theater more affordable and accessible to local audiences, and with outdoor shows, ticket prices are often lower despite production costs being higher. Receiving this grant from PTAC will allow us to finish this summer production with enough “cushion” to provide modest seed money for our fall/winter productions, and not end in the hole coming out of Taming of the Shrew. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: The project audience will be primarily Port Townsend & East Jefferson County Residents. Marketing and outreach will be local, using local community outreach resources such as community bulletin boards and BareBoards and Finnriver’s arts calendar email lists. Fort Worden Hospitality will also be promoting the event to their conference attendees and guests, expanding our visibility to visitors to the area. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. Saltfire received a PTAC grant in March 2023, which helped fund our Spring production of All In the Timing. We have not previously received Arts commission funding for summer Shakespeare. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/45368 Saltfire Theatre Summer 2023 Per Show# TixAve PriceGross/ShowNotes Presale ЍЉυ ЊЎ͵ЉЉυ ЏЉЉ͵ЉЉ @ Gate ЍЉυ Б͵ЉЉυ ЌЋЉ͵ЉЉ Total БЉυ ВЋЉ͵ЉЉ DƩƚƭƭ ƷźĭƉĻƷ ƭğƌĻƭ ƦĻƩ ƭŷƚǞ # of Shows ЊЋ$ 11,040.00Total Gross Revenue Insurance costs υ ЊͲБЉЉ͵ЉЉΛυЊЎЉΉƭŷƚǞ ŅƚƩ ЊЋ ƭŷƚǞƭΜ Props costs υ ЋЉЉ͵ЉЉ Set costs υ ЎЉЉ͵ЉЉ Marketing costs υ ЋЎЉ͵ЉЉ Onsite Storage υ ЌЉЉ͵ЉЉ Ћ ĬƚǣĻƭ ŅƚƩ ğ ƒƚƓƷŷ Shade Tent Rental υ БЉЉ͵ЉЉ Ћ {ŷğķĻ /ƌƚǒķƭ ŅƚƩ ğ ƒƚƓƷŷ Costume costs υ ЏЉЉ͵ЉЉ Printing/Programs υ ЎАЏ͵ЉЉ υЉ͵ЏЉΉƦƩƚŭƩğƒ ǣ БЉ ǣ ЊЋ Venue cost υ ВЋЉ͵ЉЉ ЋЎі DƩƚƭƭ wĻǝĻƓǒĻ ΝЍ CźƓƓƩźǝĻƩ ƭŷƚǞƭΞ SaniCans υ ЊͲЎЉЉ͵ЉЉЌ ǞĻĻƉƭ CƚƩƷ ‘ƚƩķĻƓ Stipends Cast/Crew/Designers υ ЍͲЎЉЉ͵ЉЉЌЉ θ υЊЎЉ Ļğĭŷ $ 11,946.00Total Expenses $ (906.00)TOTAL NET REVENUE PTAC Grant υ ЋͲЉЉЉ͵ЉЉ/ƚǝĻƩ LƓƭǒƩğƓĭĻͲ {ğƓźĭğƓƭ ΛƦƩƚƦƚƭĻķΜ $ 1,094.00TOTAL WITH $2000 GRANT {ğƌƷŅźƩĻ ŷĻğƷƩĻtƩƚƦƚƭĻķ .ǒķŭĻƷ {ǒƒƒĻƩ ЋЉЋЌtğŭĻ Њ City of Port Townsend Arts Commission Application for Financial Support Use additional space as needed. We encourage applicants to submit the application as an attachment to an email. Please submit by the 20of the monthprior to the next grant review meeting. th Return completed applications to artscomm@cityofpt.us Date of Application Gfcsvbsz28-3134 Organization Name Tpvoedifdlpshboj{johdpnnjuuff-QpsuUpxotfoeNbjoTusffu (if any) Primary Contact HbhfQbdjgfsb If under age 18, please provide the name of an adult willing to sign an agreement with the City on the applicant’s behalf Phone NumberEmail 614312785hbhfAibsnpojdox/dpn Project or Event Name QpsuUpxotfoeTpvoedifdl Event Location Vqupxo-Epxoupxo-GpsuXpsefo Date(s) of Event(s) Bvhvtu28.31-3134 Amount Requested 4111 Admission Charge$ Donations accepted? Yes No 1)gpsbmmcvubdpvqmffwfout* Is there at least one free or “pay what you wish” performance? Yes No Please attach the proposed budget for this event. Total Budget $ 9861tffbuubdife Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy Yes of the assessment report or complete the attached Venue Accessibility Statement.) No Describe how your projectwill benefitand take into considerationthe diversepopulation of the greaterPort Townsend community: 1 of 3 (continue on back) Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount: Please attach the proposed budget for this event. 2 of 3 Venue Accessibility Statement A ccording to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available \[funded\] by local governments, their instrumentalities or agencies.” To operate legally and to ensure that ALL members of our community may benefit from arts events funded (wholly or in part) through the Port Townsend Arts Commission, any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. " Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event beingheld, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. The accessibility of several Port Townsend area venues is on record. If you are not sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of charge. Call 360-385-1790. Please check each question below. For further information, consult the booklet “People First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor. Can a person with mobility issues or using walker, crutches, wheelchair, or scooter: Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enj oy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) 3 of 3 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Thursday, March 30, 2023 11:30:43 AM CAUTION: External Email Submitted on Thursday, March 30, 2023 - 11:30am Submitted by anonymous user: 24.113.171.216 Submitted values are: Date of Application Wed, 03/30/2022 Organization Name Winter texts Primary Contact Conner Bouchard-Roberts Phone Number 3605312111 Email publisher.wintertexts@gmail.com Project or Event Name Meeting-Place Chapbooks Event Location TBD Date(s) of Event TBD Amount Requested $2500 Admission Charge free Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $2500 Please attach the proposed budget for this event meetingplace_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: By forming a local imprint, and cultivating local works of literature of all genres, Meeting-Place Chapbooks hopes to increase the volume on our literary community, as well to all writers/artists to communicate with their readers in a sincere, complicated, yet attainable and approachable way. Meeting-Place Chapbooks will be creating art and facilitating the fruition of that art in conversation with with others. It is hard to for me to speak less enthusiastically about this project: as I seem to truly believe that literature experienced in the flesh at a local level can shape the course of our future, and create a real robust, tilthy sense of meaning in our lives. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: This financial support would all Meeting-Place Chapbooks to bring roughly 4 more editions into print. (see budget) Doubling the capacity of our small imprint. There is a wonderful groundswell of support in town for the literary arts at this moment and these chapbooks could be an essential way to support the local community of artists/writers. While I requested $2500, please note that any amount funding is deeply appreciated and will go directly into the cultivation/creation of new chapbooks. The goal is to have over 10 editions in print at any one time. However this goal is a long ways off. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: Through publication and distribution of chapbooks and by hosting local reading events through/with Winter texts. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. We have not received funding before. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44583 Word of Mouth 42 Social Media 12 Bareboards & other online publicity 10 Newspaper 8 Poster 7 Saltfire email list 4 June 5, 2023 To: City of Port Townsend Advisory Board Chairs From: Mayor David Faber CC: City Council, City Manager John Mauro RE: Invitation for Advisory Board Input on High-Level 2024 Workplan Priorities Dear City of Port Townsend Advisory Board Chairs: Thank you for the work you do to add lasting value to our community. As we keep delivering on our 2023 strategic workplan and the services our community depends on, we are beginning to consider r 2024. The City Council, City Manager and City Department Directors will be holding a workplan retreat on July 10, 2023, to begin our conversation about those priorities, and, later in the year, to craft and decide on an accompanying 2024 budget. As a valued community leader and volunteer, I invite you and your advisory board to help us understand what you believe our most important priorities should be for 2024. Ultimately, we will all be working together to deliver on that workplan including through your advisory e are eager to include your perspectives and to find common alignment in our work for maximum benefit to our community. For instance, brief input (e.g., less than a page) on the following questions would be useful: What 2-3 priorities do you and your board believe are most important to consider as part of the overall City workplan and related to your purpose and role as an advisory body? How do such priories align with existing work or foundational plans like the Comprehensive Plan and/or functional plans? What has gone well this year that we should learn from or consider more broadly? What Advisory Board work from this or previous years is incomplete and should be considered for continuation in 2024? Are there things we should stop doing or do differently, both at strategic and operational levels? What else should we be considering? With only five weeks until the Council workplan workshop, I recognize there is limited time to consider and discuss details. Councilmember and City staff liaisons will work with you to place this item on your next board agenda as a starting point. Please feel free to reach out to them with any questions between now and then. th Prior to the July 10 retreat, I, my fellow Councilmembers, and City staff will read and consider your thoughts. It is not a promise that we will advance each suggestion, but given the important and valued role you play, we will weigh your ideas very seriously and with sincere appreciation. For a current overview and status update on the 2023 workplan, please see the April 10 City Council workshop meeting, including the presentation here: . ŷƷƷƦƭʹΉΉĭźƷǤƚŅƦƷ͵ŭƩğƓźĭǒƭ͵ĭƚƒΉaĻƷğźĻǞĻƩ͵ƦŷƦͪǝźĻǞΗźķўЍεĭƌźƦΗźķўЋЏЊЎεƒĻƷğΗźķўЋЊЍЌЎЏ In particular, note the seven strategic priorities on slide 3 which are likely to continue into 2024. Further, you may wish to review our 2022 annual report for what we collectively accomplished in 2022. That document is available here: . ŷƷƷƦƭʹΉΉĭźƷǤƚŅƦƷ͵ǒƭΉğķƒźƓźƭƷƩğƷźƚƓΉƦğŭĻΉğƓƓǒğƌΏƩĻƦƚƩƷ and your committees for your continued service to our City Council, the City and our broader community. It has been an exciting yet challenging last few years. I thank you for your service, dedication, and care for our community and for the essential role you play in helping to steward productive, civil public engagement and dialogue. I and my Council colleagues appreciate you and look forward to our continued work together. Sincerely, David J. Faber, Mayor ST. MARIE LAW, PLLC Julian E. St. Marie 2035 East Sims Way WSBA No. 27268 Port Townsend, WA 98368 Email: Attorney at Law (360) 531-6505 Julie@stmarielaw.com May 17, 2023 To: Port Townsend Arts Commission Re: RACCOON LODGE-ADDITIONAL INFORMATION AS REQUESTED At our meeting on April 14, 2023, the Port Townsend Arts Commission requested additional information relating to the small covering Mr. Mason proposes to add to the Raccoon Lodge, to protect the interior from rain and the elements. Please find a schematic of the proposed covering here. The covering would be constructed of recycled materials consistent with the cedar used in theexisting art piece. Best regards, /s sent without signature to avoid delay ST. MARIE LAW, PLLC Julian St. Marie, Attorney at Law