HomeMy WebLinkAbout032823 PRTTAB Meeting Minutescity port, ;..%,.
Townsend
PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD MEETING AGENDA
March 28, 2023 1 4:30 p.m. I Virtual or In Person Meeting
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1. Welcome, Introduction & Call to Order - Chair Debbie Jahnke
Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation,
Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise
the City Council on legislative matters concerning parks, recreation, trees and trails.
This meeting is open to the public at the City Council Chambers, virtually via this web
format, and is also being video recorded for those who could not attend the meeting
today and for future reference. Given that this meeting is in virtual format, we ask that the
board members raise their hands to be called on by the Chair. The public can do the
same to comment during the public comment periods. We take public comment at the
beginning and end of the meeting.
II. Roll Call:
Pam Adams, Debbie Jahnke, Matt Miner, Russell Hill, Becci Kimball present.
Jennifer Rotermund, Jim Todd excused.
Staff present: Michael Todd, Carrie Hite, Steve King
III. Approval of Agenda Approved by consensus
IV. Approval of February 28, 2023 Minutes. Approved by consensus
V. Public Comment (3 minutes per person/agenda items only)
A. Public comments received via prtab@citvofpt.us
One public comment was received concerning the deposition of cut holly on the trails
in Cappy's Trail Area. The concern was that holly was being hauled into Cappy's.
Staff reported that it was volunteers cutting holly and hauling it to the trail for
removal.
VI. Old Business none
VII. New Business (70 min)
A. Parks Foundation (Carrie Hite, Director of Parks Strategy, noted that this section
should be entitled 'parks revenue', and introduced Siobhan Canty, Director of the
Jefferson Community Foundation.)
• Carrie noted that 501c3 foundations work well in larger jurisdictions but
community foundations are better suited to smaller communties. Siobhan Canty
provided the overall landscape in fundraising locally for the Jefferson Community
Foundation. JCF provides fund management services to 75 entities, from
individuals and families to organizations. Jefferson County Parks is also interested
informing a foundation.
• Foundation supports fundraising with the structure for efficiently managing funds
on behalf of organizations and lower fees (^'1.5%) than would accrue from self-
management (-8%).
• Parks foundation would allow for targeted or general fund raising and could raise
funds for grant matching.
• How does this relate to the City? The City keeps an arm's length away from
managing the foundation funds, but there is alignment so the City and foundation
work is complementary, i.e., foundation structure might support the City's capital
needs for parks enhancements because foundations often fund things that might
not score well through grant programs.
• There is a need to check with legal to make sure that the association with the City
is clearly separated.
• A very good discussion of questions and answers resulted. Thank you to Siobhan
for coming to help us understand foundations.
B. Kearney Roundabout Review -(Steve King)
• Steve provided an overview of the WSDOT plans and plant selections for the
triangle area that is known as Speaker's Corner and Gateway Park. The board was
generally supportive of the plant selection and modifications to the triangle park
area by adding shrubs. Cornus sericea was not recommended as it is highly
attractive to deer. There is a bit of concern about maintenance; however,
volunteers are likely to pick up the additional maintenance, similar to Gateway
Park.
C. Arbor Day -April and October? (Chair Jahnke) - 5 min
• Chair Jahnke shared the possible opportunity for tree walks by Fred Weinmann
and Rob Wamstead and suggested that we celebrate Arbor Day twice this year;
once in April and once in October. This would allow the community to recognize
the tree walk in late April as well as the plant sale in October. (note in proof. April
treewalk will not occur; proposers will try for a 'dress rehearsal' tree walk in June
and we will hold our usual Adopt A Native Tree (or shrub) in October].
D. Kah Tai Management Plan and Master Plan (Stormwater) (Chair Jahnke) —10 min
• Chair Jahnke shared historical information from the early 80's. This information
illustrated the creation of additional wetlands within the nature park. Several
good graphics provide illustrations of this area. The City would like to secure
stormwater water quality funding to develop these wetlands and it is consistent
with the roundabout project and creation of a rain garden along Kearney.
E. 2023 Work Plan (Steve King, Public Works Director) — 30 min Delayed until next
meeting — ran out of time.
F. Haller Fountain —Tree Maintenance (Michael Todd, Facilities and Parks Manager) — 10
min — Delayed until next meeting.
VIII. Staff update — (15 min)
A. Golf Course (Carrie Hite) postponed to next meeting
B. Healthier Together (Carrie Hite) Carrie provide stats of involvement and survey results.
Carrie shared results concerning the desire for a two tank pool (warm water and lap
pool) as well as other amenities. The balancing act is to find the right level of
amenities that the community could afford. Carrie shared that the preferred location
is Mountain View.
C. Fiscal Sustainability — Parks Videos (Carrie and Debbie) Carrie provided overview of
the effort. Carrie and Matt described the video effort. Video and/or photos
appropriate to the content are needed.
IX. Next Regularly Scheduled Meeting: April 25, 2023
X. Public Comment no public comment was received.
XI. Adjourn at 6:00 p
Parking Lot/Future Meetings
Trail signing
PUD tree presentation?
Street Tree List (add Park Tree List and species that should not be planted here)
Walking and Biking Map
Park equity
Park Foundation discussion
Entheogens
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2023 workplan discussion list from February agenda
1. Adams St. Park irrigation repairs (staff)
2. Volunteer program (PRTTAB, Council, and Staff)
3. Park rules (PRTTAB, Council, and Staff)
4. Park street ends and memorial benches (PRTTAB and Staff)
5. Trail signage and kiosk installation (Staff with PRTTAB feedback on content)
6. Park Management plan for Kah Tai (PRTTAB and Staff)
7. Street trees and park tree list (PRTTAB and staff, including engineering design
standards)
8. Golf Course (PRTTAB, Council, and Staff)
9. Health and Wellness Center (PRTTAB, Council and Staff)
10. Sustainable funding for parks, ie foundation, MPD, levy lid lift, etc (PRTTAB, Council
and Staff — Fiscal Sustainability taskforce)
11. Development of a Capital Plan for Parks (taking the CFP to the next step) (PRTTAB and
Staff)
12. Kah Tai restrooms and RV pad (Staff... PRTTAB review of final)
13. Play ground at Bishop (Staff, already reviewed by PRTTAB)
14. kitchen shelter at Chetz (staff, PRTTAB review)
15. Open Space and Buildable Lands Inventory - crossover with planning commission and
housing (PRTTAB, PC, CC, and staff)
16. Sims Way — Comp Plan update and final design (PRTTAB, PC, and staff)
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