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Home My WebLink About01052023 ARTS COMMISSION MEETING AGENDA January 5, 2023, | 3:00 p.m. | In-person and Remote Meeting The meeting will be held in Council Chambers on the 2 nd floor of Historic City Hall. The entrance is the first door on Madison Street, which opens to the elevator. Please seat yourself at the first long table on the left. Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 729-067-131 Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 496-365-513# Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us I. Call to Order and Roll Call II. Approval of Agenda III. Approval of Minutes from the December 3, 2022, Meeting IV. Public Comment (3 minutes per person) V. Commission Business A. Elections B. Review application, funding FAQ, grant letter for 2023 C. Grant review VI. Correspondence VII. Set Agenda for Next Meeting VIII. Next Scheduled Meeting – February 2, 2023, at 3:00 p.m. IX. Adjourn Kiely port seconded. Agenda Chair Nhatt Nichols lexis Arrabito as vice chair to the Cosmo Rapaport nominated Chair Nhatt Nichols to another ion , nded the nomination. Chair Nhatt Nichols will accept to the PAC. , Dan recipient Cosmo Rapaport was appointed the new chair of the PAC Sally . Commissioner project Joe Gillard . Moter Expression Art Commissioner moved to PAC. Commissioner ssed to approve the . Sheila Long ard, Lindsey Wayland, Alexis Arrabito, pm $500.00 grant for the ed grant . Motion pa 4 3, 0e. Joe Gilliard second 202 minutes : , Chair Nhatt Nichols called meeting to order 3 Lindsey Wayland, Sheila Long, Nhatt Nichols committe Kiely y was appointed grant was given at a total of $600.00 , and January 5 City Council approves. Sally . Changed Cosmo Rapaport motioned to approve et motioned Commission Shelia Long Seconded s Que . Commissioner Cosmo Rapa FAQ she Motions/Recommendation/Action Lonnie Mickle , inted to the , Alexis Arrabito, ong ’ Youth Collective la L Gill Minutes of the Port Townsend Arts Commission Meeting of Sally Kiel ommissioner at 5:02pm tion was approved. Sheinominated Commissioner A for a Sheila Long ts Commissioners Joe reappo of the Ar y Wayland, applied t stan comments and commissioner adjourned the position once Cosmo Rapaport Assi was Commissioner Olympic Pride Commissioner Shadow s chair C . l commission Groussman Lega public e LindsMeeting ssed.passed. agenda Applica years a ” , Also, Rain Show seco o to meeting , Cosmo Rapaport o pa N“ Remote g via Meeting bers and ey Heidi Greenwood tter , Joe Gillard Grant le , 1, 2022 person at City Council Cham Nhatt Nichols, Review Application, FAQ sheet and December n r tto City A r o : f MEMBERS PRESENT bers: s genda l of Minute : application mment RESENT : Community Mem - Call to Order In son A f OCATION: o i l o d Lia Elections Roll Call ava P C Approv FF Public rant Appro opic Boar STA T G L . completed were Motions/Recommendation/Action s ion approved once revis Talk about the Poet Laureate was letter p.m. 3:00 m. p. t a 4:25 , 2022 d at , 2 ne February r adjou ting ing was Thursday, mee for next et he me : ng t agenda ti T n: Mee r ou opic xt dj Ne Se TA City of Port Townsend Arts Commission Application for Financial Support Use additional space as needed. We encourage applicants to submit the application as an attachment to an email. Please submit by the 20of the monthprior to the next grant review meeting. th Return completed applications to artscomm@cityofpt.us Date of Application Organization Name (if any) Primary Contact If under age 18, please provide the name of an adult willing to sign an agreement with the City on the applicant’s behalf Phone NumberEmail Project or Event Name Event Location Date(s) of Event(s) Amount Requested Admission Charge$ Donations accepted? Yes No Is there at least one free or “pay what you wish” performance? Yes No Please attach the proposed budget for this event. Total Budget $ Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy Yes of the assessment report or complete the attached Venue Accessibility Statement.) No Describe how your project will benefit and take into considerationthe diverse population of the greater Port Townsend community: 1of 3 (continue on back) Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount: Please attach the proposed budget for this event. 2 of 3 Venue Accessibility Statement According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available \[funded\] by local governments, their instrumentalities or agencies.” To operate legally and to ensure that ALL members of our community may benefit from arts events funded (wholly or in part) through the Port Townsend Arts Commission, any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. "Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event being held, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. The accessibility of several Port Townsend area venues is on record. If you are not sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of charge. Call 360-385-1790. Please check each question below. For further information, consult the booklet “People First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor. Can a person with mobility issues or using walker, crutches, wheelchair, or scooter: Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) 3 of 3 City of Port Townsend Arts Commission Funding Frequently Asked Questions What is funding available for? We recommend projects for funding that bring the arts to the public, meaning projects with artistic merit that culminate in an event that is open to the public. This often means a performance, but it can include exhibitions, talks, screenings, or arts education-related public projects. Each project must have either at least one pay-what-you-wish event or free entry. First-time applicants are encouraged to apply. Please note that every project must have an event taking place in the calendar year in which it is approved. If your event is in early January, please keep this in mind when you are applying. When should I submit my application? We consider applications every other month on odd-numbered months. We review applications in the order in which they are received and review all of our applications each month. Our meetings are the first Thursday of every month, so to be considered, you should submit by the 20th of the month prior to the meeting you would like your application to be reviewed in. . Can my event be funded after it’s happened? In short, no. But we are more likely to fund your next project if you can prove that you have successfully created other events. I’ve submitted my application, now what? PTAC will review your application at our next grantreview meeting, which is the first Thursdayof January, March, May, July, September, and November. You’ll get an invitation to join us for the review processes if your application is reviewed. We highly recommend that you do this, as you’ll have a chance to clarify any points,we may have questions about,and your passion for your project can help us to see the benefit it will have for our community. Page 1 of 2 If you are unable to attend in person, you are welcome to join us virtually. Please email artscomm@cityofpt.us if you would like to do this. We will decide on funding at that meeting, and if you are unable to attend you will be notified of our decision via email. My application was approved! What happens next? Congratulations! We trust you'll create something meaningful for our community. The city will issue you a contract requiring your event to happen as indicated. After your event takes place, you'll need to submit an invoice and follow-up report to receive reimbursement. Please note that you will not receive funding before your event. I’d like to change elements of a project that you have already approved. What do I need to do to make sure you’ll still fund me? PTAC needs to be informed of any changes. we understand that sometimes things need to be modified, but in order to be transparent to the community, we need to make sure that those changes are in the public interest. Please email your changes to artscomm@cityofpt.us so that we can discuss them and approve them at the next meeting. If you do not let us know about any changes, then we may not be able to release the funds. Page 2 of 2 Dear past grant recipient, As 2022 draws to a close, we wanted to thank you for being an important part of the arts in Port Townsend. If you are planning a public art project in 2023, we would love it if you would consider applying for a grant. As you may know, in 2022 we started reviewingapplications every other month. In 2023, our deadlines for grant applications are asfollows: December 20, 2022,for our January 5th, 2023,meeting February 20, 2023,for our March 2nd, 2023,meeting April 20, 2023,for our May 4th, 2023,meeting June 20, 2023, for our July 6th, 2023, meeting August 20, 2023, for our September 7th, 2023, meeting October 20, 2023, for our November 2nd, 2023, meeting December 20, 2023,for our January 4th, 2024,meeting If youhave any questions about the application process, please feel free to reach out. Best wishes, Nhatt Nichols 2022 PTAC Chair PTAC funded in the past three years: Judith-Kate Friedman/Songwriting Works/Mythsinger mythsingerlegacy@gmail.com 360.385.1160 Northwind Art NO EMAIL LISTED 360-379-1086 Native Connection Action Group administrator@quuf.org 360-379-0609 Jeannie McMacken and Friends NO CONTACT LISTED PT Soundcheck gage@harmonicnw.com PT School of the Arts development@ptarts.org 360.344.4479 Community Chorus of PT (360) 385-0405 Storyborne bonnie@storyborne.com Andrea K. Lawson, Visions in Motion https://www.andreaklawson.com/contact Many Moons Productions NO CONTACT LISTED Mandala Center: Workshops zhaleh@mandalaforchange.com marc@mandalaforchange.com (360) 344-3435 PT Summer Band: 2020 Season contact@ptsummerband.org 360-344-8434 PT Ballet: Production of Giselle info@porttownsendballet.com 530-521-1006 Port Townsend Symphony Orchestra/Gwen Franz: Concert with E. Friesen contact@PTSymphony.org JC Farmers Market: 2020 Music info@jcfmarkets.org (360) 379-9098 4PT Productions: concert duo NO CONTACT LISTED Aaron Asis/Centrum: Fort Worden installation https://www.aaronasis.com/contact/ info@centrum.org 360-385-3102 Rainshadow Chorale rainshadowchorale@gmail.com 360.379.3458 Concerts in the Barn concertsinthebarn@gmail.com (360) 732-0732 Salish Sea Butoh salishseabutoh@gmail.com Port Townsend Film Festival info@ptfilmfest.com 360-379-1333 Jefferson County Historical Society info@jchsmuseum.com (360) 385-1003 Pick-Up Poetry https://www.lindseywayland.com/connect Contact Lindsey Wayland KCPT info@keycitypublictheatre.org (360) 379-0195 Centrum info@centrum.org 360-385-3102 Olympic Music Festival info@olympicmusicfestival.org 360.385.9699 Bill Evans Dance https://www.evanssomaticdance.org/contact (505) 280-6250 Interdisciplinary Artists in Motion (Barn Jam/Cosmo) (802)-917-4547 Jade Evans/Indigo Sky Productions(withdrew) indigoskyproductions2022@gmail.com Arts Commission – Online Application Submitted on Sunday, December 18, 2022 - 11:25am Submitted by anonymous user: 24.113.170.102 Submitted values are: Date of Application Sun, 12/18/2022 Organization Name Olympic Pride Primary Contact Kerri Kitaji Phone Number (408) 768-1912 Email info@olympicpride.org Project or Event Name RainShadow Youth Collective's Queer Expressions Art Show Event Location 821 Washington St., Port Townsend (micro-venue) Date(s) of Event February 25, 2023 Amount Requested 500 Admission Charge none Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? 1000 Please attach the proposed budget for this event ptac_application_queer_expressions_art_show_12.18.22.pdf Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Uivstebz-!Efdfncfs!9-!3133 SbjoTibepx!Zpvui!DpmmfdujwfÉt! Rvffs!Fyqsfttjpot!Bsu!Tipx!Cvehfu! CvehfuEfubjmt %411 932!Xbtijohupo!Qm/!)njdsp. Wfovf!Sfoubm wfovf* %311 Qbjou-!csvtift-!dbowbtft-!fud/ Tuvefou!Bsu!Tvqqmjft Hjgu!dbset-!bsu!tvqqmjft-!fud/ %311 Bsujtu!Qsj{ft Dpff-!ufb-!dppljft-!ips! %311 Tobdlt!'!Esjolt eÉÃvwsft-!dvqt-!qmbuft %211Qsjoujoh!Òzfst!boe!qspnpujpo Bewfsujtjoh %2111 Upubm 2 Our project will place a spotlight on LGBTQIA+ youth artists and poets in the Port Townsend/East Jefferson County area. We want to maintain a safe space for queer youth while highlighting their importance and presence in our community. We plan to host an event specifically for the artists and their peers to maintain a comfortable environment for youth, and then we will open up the event to the general public. The duality of being able to provide an accommodating and comfortable environment for young artists while offering the greater community a window into their experience is a core attribute of RainShadow Youth Collective’s Queer Expressions. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: With the help of the City, we would be able to provide an impactful experience for the youth by aiding with art supplies, rewarding prizes to participating artists, and establishing a safe space for creativity to flourish. The ability to advertise our event will be imperative to reaching young artists and the community alike. Welcoming our young artists and the public attending with hors d’oeuvres and refreshments will be able to provide the comfortable and warm atmosphere that we strive for as an organization. Having an approachable and accessible event for young artists and poets to feel comfortable expressing a vulnerable aspect of their identity is crucial. City funding would allow our community to gain a glimpse into these artists’ experiences and expand their understanding of the many facets of their queer identities. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: This project brings focus to the queer youth in the East Jefferson County area and celebrates their ability to express their identity through art. We want to be able to showcase LGBTQIA+ perspectives and invite our community to become a part of the experience. The ability to provide a safe space for queer youth to exist and thrive within our community is imperative to our mission as a whole. Being able to open the event up to the general public will help increase the impact of queer inclusion within our community. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. This is our first ever Queer Expressions Art Show, but we look forward to the possibility of Olympic Pride hosting this event annually in our community. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/43366 QPSU!UPXOTFOE!BSUT!DPNNJTTJPO ! GJOBODJBM!TVQQPSU!GPMMPX.VQ!SFQPSU! Jg!!zpv!ps!zpvs!pshboj{bujpo!ibt!cffo!hsboufe!gjobodjbm!tvqqpsu-!xf!bsf!btljoh!zpv!up!dpnqmfuf!uijt!gpsn!xjuijo! 41ebztpguif!fwfoupsdpnqmfujpopguif!qspkfduzpvbqqmjfegps/Zpvsujnfmz!tvcnjttjpopguijtgpmmpx.vq! sfqpsuxjmmifmqvtepdvnfougvuvsf!sfrvftutgps!cvehfubmmpdbujpotcz!uif!Djuz/! Mjoetfz!Spzbm!Xbzmboe 41!Opwfncfs!3133 Pshboj{bujpo0Joejwjevbm)t*!```````````````````````!Ebuf!``````````! 5148!Ibtujoht!Bwf!X!Qpsu!Upxotfoe!Xbtijohupo!:9479 Beesftt!````````````````````````````````````!!Qipof!`````````! 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