HomeMy WebLinkAbout101822 PAC Meeting PacketPublic Art Subcommittee Meeting Agenda
October 18, 2022, | 3:00 p.m. | In-person and Remote Meeting
•The meeting will be held at City Hall 25 Madison Street Suite 2. In the third-floor large
conference room. Please speak with one of the Public Experience Liaison to have them
escort you to the conference room.
•Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID
539-393-595
•Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 155-675-573#
•Submit public comment emails to be included in the meeting record to:
publiccomment@cityofpt.us
I.Call to Order
II.Roll Call
III.Public Comment (3 minutes per person)
IV.Sub commission Business
A.Discuss role of subcommittee
B.Define public art, current projects and what is the PTAC involvement.
C.Discuss outreach and public perception, website.
V.Correspondence
VI.Set Agenda for Next Meeting
VII.Next Scheduled Meeting – November 17, 2022 at 3:00 p.m.
VIII.Adjourn
PTAC responsibilities:
• “make an annual review of all capital improvement projects as part of the annual
budget process” (3.50.050, A)
• “make [a] recommendation to the city council as to which projects are subject to
funding” (3.50.050, A)
• “make an annual review of all capital improvement projects as part of the annual
budget process” (3.50.050, A)
• “review and make recommendations on projects at the direction of the city
manager”
• “meet with representatives of the city staff as designated by the city m anager in
order to review proposed capital improvement projects” (3.50.050, A, 1)
• “review shall take place in advance of the preparation of the city manager’s budget
report to the city council in order that the recommendations of the commission may
be considered by the city manager in the preparation of his or her budget report”
(3.50.050, A, 1)
• “be responsible for working with the city manager (or designated staff) to
recommend to the city council the method of selecting for commissioning of artists,
for reviewing the design of, execution and placement of, and acceptance of works of
visual art” (3.50.050, B)
• “ shall have such other duties and responsibilities as the city council may assign by
resolution or other council action” (3.50.050, C)
• “[appoint} a Public Art Committee [which is] made up of a minimum of 3 members
of the Commission and is responsible for recommending to the Commission on
matters relating [to] the iplmentation of the Art in Public Places Policy and
Procedure” (City of PT Art in Public Places Policy/Procedure, page 1)
• “shall review all proposed gifts and will evaluate the suitability of proposed gifts
and make recommendations to the Council in accordance with RCW 35.21.100”
(City of PT Art in Public Places Policy/Procedure, page 6)
• “review the actual work (gifts of artworks) [to assess] surrounding site conditions,
dimensions, materials and finishes, colors, electrical, plumbing or other utility
requirements, construction and installation method” (City of PT Art in Public Places
Policy/Procedure, pages 6,7)
• “have the final authority to review and recommend to [City Council] to accept or
reject donated artwork on behalf of the City” (City of PT Art in Public Places
Policy/Procedure, page 7)
Public Art Committee responsibilities:
• “[appoint] a panel (“Artist Selection Panel”)] for each specific public art project.
The Panel is a group that includes the Public Art Committee, arts professionals
(including public art fabricators), city departments, citizen groups with relative
interests, members of the City boards and commissions, and users of the public
facility” (City of PT Art in Public Places Policy/Procedure, page 1)
• [prepare] an annual plan that identifies and prioritizes public projects that shall
include public artwork. (City of PT Art in Public Places Policy/Procedure, page 2)
• “recommend artist selection procedures for each [public art] project” (City of PT
Art in Public Places Policy/Procedure, page 2)
• “annually review all city construction improvement projects, as adopted by the
Council, to determine which projects should include public art and prepare a Public
Art Plan of anticipated public art projects” (City of PT Art in Public Places
Policy/Procedure, page 3)
• “prioritize projects and recommend specific artist(s) selection procedure for each
project” (City of PT Art in Public Places Policy/Procedure, page 3)
• “[forward] the Public Art Plan [to] the Commission (PTAC) for recommendation to
the Council (City Council)” (City of PT Art in Public Places Policy/Procedure, page 3)
• “provide recommendations to the Commission (PTAC)”
• “develop and maintain a log of maintenance activities regarding artworks in the
Public Art Collection” (City of PT Art in Public Places Policy/Procedure, page 3)
• “review proposals for the de-accession of public artwork and recommend the
means by which the project shall be sold, donated, relocated or destroyed” (City of
PT Art in Public Places Policy/Procedure, page 3)
• “make an annual review of the City’s Public Art Colleciton fo the purposes of a
maintenance needs assessment [and] communicate those needs and the appropriate
actions required to meet those needs to the [City} Manager” (City of PT Art in Public
Places Policy/Procedure, page 7)
Artist Selection Panel responsibilities:
• “develop the scope of wor and call for artists” (City of PT Art in Public Places
Policy/Procedure, page 4)
• “process artists’ submittals and make recommendations to [PTAC] regarding
which artist or artists should be selected” (City of PT Art in Public Places
Policy/Procedure, page 4)
• “begin [the selection process] at the conceptual stage of [a] project” (City of PT Art
in Public Places Policy/Procedure, page 4)
City Council responsibilities:
• “expanding public experience throughout the broad spectrum of the arts” (PTMC
3.50.010, A)
• “require that visual art be included in any city public works project” (350.010, B)
• “provide annual allocation from the city’s general revenues to a municipal art
fund” (3.50.010, C)
• “public art shall not be inconsistent with the city’s comprehensive plan goals”
(3.50.010, D)
• “place in the construction budget [of each municipal construction project] an
amount equal to 1% of the project’s capitalized costs to the city for placement of an
artwork or works as of the construction project” (3.50.030, A)
•“to fund as part of the annual budget an appropriation to the municipal arts fund or
other arts programs” 3.50.040)
• “meet with” PTAC as designated by the city manager in order to review proposed
capital improvement projects and to determine which projects are municipal
construction projects subject to funding” (3.50.050, A, 1)
• “review as part of its budget review [and other times] the projects and the
estimated expenditures proposed for funding [and] shall fix at the date of the budget
is approved the estimated expenditures for pubic art to be funded” (3.50.050, A, 2)
• “establish the level of funding at such time as substantial construction plans for
municipal construction projects have been prepared and approved by the city
council” (3.50.050, A, 3)
• “use a selection process and public process which incorporates members of the
city’s arts commission, and which provides opportunity to citizens to comment on
any aspect of funding, purchase, erection, siting and installation of works of public
art” (3.50.060)
• “process the installation [of public art] through the city’s design review processes”
(3.50.060)
• “once installed, art work is solely owned and maintained by the city. City Council
has final authority to relocate, remove, or destroy artwork, following
recommendation from the Arts Commission” (3.50.070)
City Manager/city staff responsibilities:
• “direct” PTAC to “review and make recommendation[s] on projects” (3.50.050, A)
• “consult with the [Public Art Committee] at the earliest possible point in project
planning and design to select an artist(s) to be part of the project design team” (City
of PT Art in Public Places Policy/Procedure, page 3)
• “provide technical review of each artwork regarding its constructability, durability
and/or operability” (City of PT Art in Public Places Policy/Procedure, page 3)
• “ensure that documentation for the artwork is provide at the completion of the
project, including the artist’s maintenance plan” (City of PT Art in Public Places
Policy/Procedure, page 3)
• “collaborate” with the Artist Selection Panel to “define the scope of work (for a
project) on a case by case basis” (City of PT Art in Public Places Policy/Procedure,
page 3)
• “all routine maintenance of permanent artworks, including cleaning, shall be the
responsibility of the city department housing the artwork [and] The Department
shall describe the maintenance activities and the date thereof, and forward said
description in a written report to the [Public Art] Committee” (City of PT Art in
Public Places Policy/Procedure, page 7)
Public Art Artist’s responsibilities:
• [prepare a maintenance plan] which describes types and sources of materials,
specifications, manufacturer’s product numbers, assembly process and anticipated
type and schedule of regular maintenance” (City of PT Art in Public Places
Policy/Procedure, page 2)
Accession/Gift Policy:
• meant to “establish an orderly and consistent process for reviewing artwork for
acceptance into the Public Art Colleciton, ensuring that the collection is comprised
of artwork of the highest quality” (City of PT Art in Public Places Policy/Procedure,
page 5)
• to ensure “that the interests of all concerned parties are represented including
[PTAC], the public, the artist, the arts community and the City of PT” (City of PT Art
in Public Places Policy/Procedure, page 5)
• [to ensure] “accessioned artwork shall be reasonably durable against theft,
vandalism, weather, and excessive maintenance costs” (City of PT Art in Public
Places Policy/Procedure, page 6)
• “accession implies the responsibility to preserve, protect, and display the artwork
for public benefit” (City of PT Art in Public Places Policy/Procedure, page 6)
• “accessioned artwork will [be acquired] with respect to copyrights and certain
clearly defined residual rights contained in contracts with artists” (City of PT Art in
Public Places Policy/Procedure, page 6)
• “artist’s copyrights shall be maintained in accordance with the Visual Artists
Rights Act of 1990” (City of PT Art in Public Places Policy/Procedure, page 6)
RESOLUTION 01-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND, WASHINGTON, ESTABLISHING THE ARTS COMMISSION
AS A CITIZEN ADVISORY BOARD
WHEREAS, the City Council has determined that it is appropriate to remove from the
Port Townsend Municipal Code all references to the various advisory city committees (except
for certain committees established pursuant to state law, interlocal agreement, or otherwise), in
order to allow their re-formation (as appropriate) by Council resolution, with the goal and
intention being to give more flexibility to the Council to assign tasks and provide direction to
citizen boards and commissions formed by the City Council; and
WHEREAS, the Council adopted Ordinance 2760 on March 19, 2001 removing
reference in the PTMC to the Library Board, LTAC (except for substantive authority sections),
Parks and Recreation Commission, HPC (except for substantive authority sections), and the
Nonmotorized Transportation Committee, and
WHEREAS, the City Council adopted Ordinance 2769 on June 4, 2001, removing the
Arts Commission from the Port Townsend Municipal Code, in order to allow its re-formation by
Council resolution; and
WHEREAS, the City Council determines to establish the Arts Commission as a Citizen
Advisory Board by this Resolution, subject to Resolution 01-012 (adopted March 19, 2001),
establishing general rules governing citizen advisory boards.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
SECTION 1. FORMATION.
The Port Townsend Arts Commission Advisory Board is hereby established, subject to the
general provisions in Article 4 of City Council Rules of Procedure, and this Resolution,
including any amendments thereto.
SECTION 2. SCOPE OF WORK AND TASK DESCRIPTION.
The purpose of the Arts Commission established by this Resolution is declared to be to promote
and encourage public programs to further the development and public awareness of and interest
in the arts, to have available to the city and its citizens a degree of expertise with respect to the
performing, visual and literary arts and to act in an advisory capacity to the city government in
connection with the artistic and cultural development of the city.
1 Res. 01-029
SECTION 3. TERM OF BOARD - SUNSET PROVISION.
This board shall constitute a standing advisory board, subject to further city council resolution.
No sunset provision is established.
SECTION 4. MEMBERSHIP
There is created a board of arts commissioners, consisting of seven up to nine members, to be
appointed by the mayor with the consent of the city council from citizens of recognized fitness
for such positions.
SECTION 4. TERMS OF OFFICE.
The term of office shall be for three years, except that initial appointments shall be staggered
from one to three years so that no more three members shall have their terms expire in any one
year.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 9th day of July, 2001.
Attest:Approved as toform:
City Clerk
John P. Watts
City Attorney
2 Pcs. 01-024
RESOLUTION 01-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND, WASHINGTON, ESTABLISHING THE ARTS COMMISSION
AS A CITIZEN ADVISORY BOARD
WHEREAS, the City Council has determined that it is appropriate to remove from the
Port Townsend Municipal Code all references to the various advisory city committees (except
for certain committees established pursuant to state law, interlocal agreement, or otherwise), in
order to allow their re-formation (as appropriate) by Council resolution, with the goal and
intention being to give more flexibility to the Council to assign tasks and provide direction to
citizen boards and commissions formed by the City Council; and
WHEREAS, the Council adopted Ordinance 2760 on March 19, 2001 removing
reference in the PTMC to the Library Board, LTAC (except for substantive authority sections),
Parks and Recreation Commission, HPC (except for substantive authority sections), and the
Nonmotorized Transportation Committee, and
WHEREAS, the City Council adopted Ordinance 2769 on June 4, 2001, removing the
Arts Commission from the Port Townsend Municipal Code, in order to allow its re-formation by
Council resolution; and
WHEREAS, the City Council determines to establish the Arts Commission as a Citizen
Advisory Board by this Resolution, subject to Resolution 01-012 (adopted March 19, 2001),
establishing general rules governing citizen advisory boards.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
SECTION 1. FORMATION.
The Port Townsend Arts Commission Advisory Board is hereby established, subject to the
general provisions in Article 4 of City Council Rules of Procedure, and this Resolution,
including any amendments thereto.
SECTION 2. SCOPE OF WORK AND TASK DESCRIPTION.
The purpose of the Arts Commission established by this Resolution is declared to be to promote
and encourage public programs to further the development and public awareness of and interest
in the arts, to have available to the city and its citizens a degree of expertise with respect to the
performing, visual and literary arts and to act in an advisory capacity to the city government in
connection with the artistic and cultural development of the city.
1 Res. 01-029
SECTION 3. TERM OF BOARD - SUNSET PROVISION.
This board shall constitute a standing advisory board, subject to further city council resolution.
No sunset provision is established.
SECTION 4. MEMBERSHIP
There is created a board of arts commissioners, consisting of seven up to nine members, to be
appointed by the mayor with the consent of the city council from citizens of recognized fitness
for such positions.
SECTION 4. TERMS OF OFFICE.
The term of office shall be for three years, except that initial appointments shall be staggered
from one to three years so that no more three members shall have their terms expire in any one
year.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 9th day of July, 2001.
Attest:Approved as toform:
City Clerk
John P. Watts
City Attorney
2 Pcs. 01-024