HomeMy WebLinkAbout060122 PTAC Meeting Packetcity0f Port
Townsend
ARTS COMMISSION MEETING AGENDA
June 1, 2022 1 3:00 p.m. I In person and remote participation
• Join virtually via computer or tablet at httenter the 9 -digit Webinar ID
539-393-595
• Join by phone in listen -only mode: (360) 390-5064 ext. 6 access code: 155-675-573#
• Attend in person at City Hall Council Chambers (540 Water Street)
• Submit public comment emails to be included in the meeting record to:
ubliccommentc�.us
I. Call to Order and Roll Call
II. Approval of Agenda
III. Approval of Minutes from the May 4, 2022 Meeting
IV. Public Comment (3 minutes per person)
V. Commission Business
A. Chair's Update
B. Review statement for Culture and Society Committee
C. Discuss input for High -Level 2023 Workplan Priorities
D. Public Art Subcommittee Update
E. Review of Application and Funding Guidelines, and FAQs
VI. Correspondence
VII. Set Agenda for Next Meeting
VIII. Next Scheduled Meeting — July 6, 2022 at 3:00 p.m.
IX. Adjourn
U
c6
O
(D
to N�p
(V LL
O 0
O
J
i
Z Q
C/) E
Q
c6
E >1
o �
C� E
� U
(D
(6
0-0
CU
O�
L O
U �
Z .�
U) U
Q (6
Z (6 0
(V
ZLU
LJ O
r
O I _ (V
W LZ m
Z cn W M —
OW a J
W UL
< U-
L)W Q (Q
-j2c~nm
E
Q
0
U
(7
_0
O
O
O
(6 O
N
N O
OmC/q
O
(U U
CU 70
Op)p
p
70�
00
(D
O
0>
:
O (6 L O
> v H
(U
Q
E
W O C
(D
Q
a)
>,
N
�mU�
L
y
N -0O
L L L
E 0 0 0
C�
O 00 00
O
0 0
0
E
75
)
(V (V(V (V
(6
4-- 0
> > >
0
0
of
z
O�
y--.
U Q Q Q
m
(U
0 N
0���
Z
L
m
>
E o
U
U
H
H c6
H
0
��.
o
o
U)
(D
.>—
a�
�—
Z3
y--.
(D
y--. 0
>1
y--.
L
()
O
y--.
� E
c: -o
U�
E
E
°
Cc)
o0o����—
>0)
N O
U m
(6 CU
U
U
C O
._ E
+
L
m L a)
-
O
Q�
Q c:
(D
�
m
E
(6 N
o)
-o
00
p p
`t
>,(06
(U
NL0
CU O
UDom
U
to
U
��-0�
Z3
S
U
0
�Q�
(U �
O
N UM
O
U)
L
V6
N CU
O p
(U
O)
U
L
Q M
.L
O CUO
00
p
a 0
O 0)�
O
a)
QCL CU
0
O O
O
�•
O
O
i (U6
N Q
O
O
L
CU (U
,
= >,
O E
= O
(TL6S{
�} CU
10 �+'
(V
�.
S.L D
N♦'
(V
-0^'
��+♦'
(V
O O\ ♦�
r C U=
i�
0)
n
1
L
(a))
W
(V
0
Q U
O U
N O
O
?�
U U
CU _0
M-0
U
m
�—
�+ 0>
M U
N
O U
o)•-
CU
L
(/i 1 L O
�+ CU (6
O (U
L U
O
m
O
�
E
O
U (U
CD
O Q
CD70
0 �
0
OU
L
Q
��.
Nu)
L
E
E
U (D
-0
U Qo
(6
cam
a��a
0
U ��H
��
a)
0
O o
0
0
Z (6
a�
0)
L
L
CU
N o
(6
o
O
i 0—.-
0
L��U
O
�r
a�
O
(6
°�
�'
0
��
(6`�_�
N
i (6
tno=
i (6 L
Z3
i
(D 2
C
0
0 0
O
O
.v
O
_ _
.�
> O
W w
O
m
U
Q
0.
•Q
L Z
L
0:C:
Q
0
(6
ZLLmm-0
i O
to to
N
0
a�
1
0
OU
O
L
I -O
Q
a�
°�aY
>Zi
Qoo
�U
CL
C
O+
v
C
O
Zi
O
C
O
O
00
O
���
ULA
L O
U
O
U_
��
�-
O
N 0)0-
N
L
.v0 -j
U
U
� �
E
(6
U)
Z � c6
N
E Z3
O
N
O
E
O
U
N
Q
N
N
to U U
L
7
E
_0
N
to
Q O
+'' i N N
p
L
U
O
.
(6�
O'
p-0
U
N
>,
>, •
�. -0
(6
E
Q
D
Q
U
Ute.
Q N 0,--
N
U—
N
fn
N O O
O
N
(6 U L
U
ON
O
OL
~
O
N
N
L
4-. Q
E
(6
lid
U
O
m
�+
O
U N
M
O-0
O
N
N
O .(n p 0
m
O
N U
Q
N
Q
(6
N
0
>,E
p 0 O
M N U
N
M
N
O
a�
i
�•'�
U-
N
N
�.O
Z' Qo)O
O
O
L
—
D
�} to c6
L
�) O
`�
O
O
. - m —
�.
N
N -
0
O
O
O
O
Y
Q N
L
U
O
N
U
O m
•� O U
O '�
O
�'
0 �.
N.
to
a
(7
O
70,
—
L
V O m
OL
N 00
M
N
L
L
j N
r- (D
O0)
0 (>6
(6
L
U
1
O
(6
N (D-0
(D U
U
O
N
4
N
O
(6
L
V
j
O)
U
N
O >
O •�
m E
N
(U6 N `�
�
=
N
U
N
N
� N
O
(6
D�
0 E O
U
U
(06
N
�' �
r
to
:2
7=
Off_ o�
�
40 o
O U
>'
�
�. E O
U
N
E L
�� O-0
D
C:
(D
r
(D
(6 U
N
L
N
Q o U
OU
—
D
O
O (6 Q
N
Q
z
N
7
N
U
~ O
0
D
Q Q
M
N
O)
N
L
0 U 0
U_0
a
E
(U6
'�
LL
(U6
�O
e
p
L
cO)Li
LL
E
�Q+
O
U
C
O
�-
O
j�,Nm
O)QU
U
>
O_a�
O)U
O
Q�
—N
CN p
O
.7.
N
O
1
N
�p
O
01
(DN
(U
Q�U
L 0
L
0
�
Q
C/)
x
.c
0
O
Q
O m
^L //V Q Q
E
wL<
� o
cm
w
7
mU
�
O-0
O
Q
O
^L
O O
(D6>
U
O
C/)
N
(^ 0/
Z
Q
,
4:23
L w
in0
Item IV: Public Comment
From:
Joanna Sanders
To:
Debbie Ritter
Subject:
FW: Please remove white sculptures
Date:
Monday, May 16, 2022 4:27:41 PM
Here is a public comment that I'm uncertain made it into the packet last month. My apologies.
Joanna Sanders, MMC City Clerk
City of Port Townsend www.cityofpt.us I jsanders@cityofpt.us
250 Madison St. Suite 2, Port Townsend, WA 98368
P:(360) 379-5083 1 F:(360) 390-5645
-----Original Message -----
From: Samuel Bain <sambain20190qgmail.com>
Sent: Tuesday, May 3, 2022 5:36 PM
To: publiccomment@cityofpt.us
Subject: Please remove white sculptures
To the Representatives at the Port Townse Arts Commission
I am writing concerning the Ill-conceived and frankly, truly ugly white wooden sculptures that have popped up
around town. As a fifteen year resident of port Townsend and now Hadlock, I am appalled by the recent installment
of profoundly ugly sculptures that apparently was authorized and funded by the arts commission. Aside from being
aesthetically ugly, the commission missed a huge chance to hire a native artist or a Bipoc artist, or at least someone
from Port Townsend. It's time to acknowledge the mistake made, and remove these sculptures. The public space is
just that- and no one needs to look at all white cubes, that are completely out of context, and lacking value utterly.
They are dystopias wastes of tax payer dollars that look like cheap knock -offs of corporate brutalism, an artistic fad
that was dead quite a while ago, and certainly doesn't need to be resurrected in our small town.
Thank you,
Sam Bain
Sent from my Whone
Item VB: Review statement for Culture and Society Committee
From: Heidi Greenwood
To: Debbie Ritter
Subject: DEI Statement - Arts Commission
Date: Friday, May 13, 2022 12:21:35 PM
Attachments: Draft Diversity Equity and Inclusion Statement.docx
imaoe001.onq
Debbie,
The Council Culture and Society Committee has worked on a draft Diversity, Equity, and Inclusion
statement for the City of Port Townsend. This statement was one of the suggestions of the Ad Hoc
Committee on Public Safety and Law Enforcement. It is intended to be a foundation for the
diversity, equity, and inclusion work of the City. The Culture and Society Committee asked that the
Arts Commission review the statement and provide feedback on it. The Committee is specifically
looking for how the Arts Commission might use this statement to inform their work. And, if there is
anything additional that should be added to the statement. They are not looking for word -level
edits. Please let me know you can get this on an agenda and send me any feedback.
Thanks,
Heidi
Heidi Greenwood I City Attorney
City of Port Townsend I.c,i,;Y,;,yof)t.us I Vrgreerrwood(rDcityofpt.�.as
250 Madison St. Suite 2, Port Townsend, WA 98368
P:(360) 379-5048 1 F:(360) 390-5645
Follow us on Focebook: h L=LY.
Draft City of Port Townsend Equity, Diversity, and Inclusion Statement
The City of Port Townsend is committed to and accountable for advancing
diversity, equity, and inclusion in all its forms. We embrace individual uniqueness
and foster a culture of inclusion that supports both broad and specific diversity
initiatives. We value inclusion as a core strength and an essential element of our
public service mission. In the City of Port Townsend:
• We welcome and seek residents and visitors from diverse backgrounds.
• We commit to seeking out and eliminating institutional and unconscious
bias in our municipal code, especially in our zoning code, and City plans
while supporting state and federal non-discrimination laws regarding daily
life in our community.
• We foster and maintain a safe environment of respect and inclusion for all
our residents, employees, and visitors to our community.
• We creatively provide programs and environments that reflect the diversity
of our community and elevate cultural awareness.
• We ensure fair and inclusive access to our facilities, programs, resources,
and services.
• We ensure that all our plans, policies, and practices are inclusive and
equitable for all our residents and visitors in our delivery of services.
• We advance and build our workforce by continuously assessing our
recruiting and hiring practices and our performance review process to
attract, retain, and develop talented employees and staff from diverse
backgrounds and underrepresented communities. As an employer, we
encourage an environment in which our employees are engaged and
empowered fostering a culture that allows employees to bring their best,
unique selves to the City.
• Through our City staff hiring practices and training, we ensure equal access
to justice and fair treatment for all residents and visitors.
Item VC: Discuss input for High -Level 2023 Workplan Priorities
Cityf � �;���� David Faber Id' 9a or 1380.3 9.2080 d dfaber@citVofpt.us�
.......... Townsend ... ...............................
May 13, 2022
To: City of Port Townsend Advisory Board Chairs
From: Mayor David Faber
CC: City Manager John Mauro
RE: Invitation for Advisory Board Input on High -Level 2023 Workplan Priorities
Dear City of Port Townsend Advisory Board Chairs:
As we keep moving forward on delivering our 2022 workplan and the services that our community counts on,
we are starting to think about the City's priorities for 2023. The City Council, City Manager and City Department
Directors will be holding a workplan retreat on July 18, 2022, to begin our conversation about those priorities,
and, later in the year, to craft and decide on an accompanying 2023 budget.
As a valued community leader and volunteer, I invite you and your advisory board to help us understand your
thoughts on what you believe our most important priorities should be for 2023. Ultimately, we will all be
working together to deliver on that workplan so we are eager to include your perspectives. For instance, brief
input (e.g., a page) on the following questions would be useful:
• What 2-3 priorities do you and your board believe are most important to consider as part of the overall
City workplan and related to your purpose and role as an advisory body? How do such priories align
with our 3 -year Strategic Plan, Comprehensive Plan and/or functional plans?
• What Advisory Board work from this or previous years is incomplete and should be considered in 2023?
• Are there things we should stop doing or do differently, both at strategic and operational levels?
• What else should we be considering?
The City is committed to reading and considering your thoughts in advance of our July 1811 workplan retreat.
It is not a promise that we will advance each suggestion, but given the important and valued role you play, we
will weigh your ideas very seriously and with sincere appreciation. For a current overview and status update
on the 2022 workplan, please see the April 11 City Council workshop meeting, including the presentation here:
Ir1:t;�.5: cit: o f X1:0 rarrice.�. oca rn� Me..1:aVie>uu >ro �lr ?vi >uu irl=4 cli irl= 33u: rn� >1:a ir1= e C�3u::1...
I............../.............................................f.................................................................................A.............1.................i...........................................................................A...........................................................................................................................................................................
Finally, I'd like to thank you for your continued service to our City Council, the City and our broader community
in your role as an Advisory Board chair. Especially during the past few years, we have all faced tremendous
challenges to keep moving forward and serving our community. Thank you for your dedicated, thoughtful, and
agile work and for the critical role you play in helping to steward productive and civil public dialogue. I and my
Council colleagues appreciate you and look forward to our continued work together.
Sincerely,
David Faber, Mayor
250 Madison Street « Suite 2 Port T'owin�send WA 98368 1 WWWW:1tYoflptaLIS � �
Item VD: Public Art Subcommittee Update
From: Dan Groussman
To: Joe Gillard
Cc: movement.cosmo2gmail.com; Nan Turrell; Debbie Ritter
Subject: Re: Public art subcommittee - your help requested
Date: Tuesday, May 24, 2022 6:12:41 AM
Hi Joe, thanks for reaching out with this ... I'm looking forward to getting the group together.
I'm pretty sure you need to both email the subcommittee and set up a public meeting time
through Debbie. I'm CCing her here so she can advise.
Thanks Joe!,
—Dan
On May 23, 2022, at 1:49 PM, Joe Gillard <ioegillard78C7yahoo.com> wrote:
Hello public art subcommittee members,
As you know, there are some matters to discuss for public art. It
may be that the time has come that your leadership as
subcommittee members is needed in meeting the community's
needs in public art!
I was hoping we could start the process of setting a day and time
for us to meet in the not too far out future (1 - 3 weeks), and
perhaps a recurring time/date.
I know that there have been challenges when it comes to
technology access, so I hope that we can ensure that when this
meeting happens, each member has what they need.
Are Fridays good? Fridays are usually flexible for me. If so, we
could pick this or next Friday as a tentative day to meet.
Thanks!
Item VE: Review of Application, Funding Guidelines and FAQs
City of Port Townsend Arts Commission
Application for Financial Support
Use additional space as needed. We encourage applicants to submit the application as an attachment to an email.
Please submit by the 201h of the month prior to the next grant review meeting.
Return completed applications to artscomm@cityofpt.us
Date of Application
Organization Name
if an
Primary Contact
If under age 18, please provide the name of an adult willing to
sin an agreement with the Cit on theapplicant's behalf
Phone Number
Email
Project or Event Name
Event Location
Date(s) of Event(s)
Amount Requested
Admission Charge
$
Donations accepted?
❑Yes ❑No
Is there at least one free or "pay what you wish" performance?
❑Yes ❑ No
Total Budget
$
Please attach the proposed budget for this event.
Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy
of the assessment report or complete the attached Venue Accessibility Statement.)
El Yes
❑ No
Describe how your project will benefit and consider the diverse population of the greater Port Townsend
community:
1 of 3 (continue on back)
Explain how the City's funding will support the project. If the project can still be done without City funding,
show how the requested funds will improve the project:
Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is
designed to bring in visitors from the area, how you will advertise to those visitors:
If this event has received Arts Commission funding in the past, please explain any proposed changes to the
event and any change in the requested funding amount.
Please attach the proposed budget for this event.
2of3
Venue Accessibility Statement
According to the Americans with Disabilities Act of 1992, individuals with disabilities are
protected from discrimination "in the enjoyment of any right, privilege, advantage, or
opportunity enjoyed by others in the services, programs, or activities provided or made
available [funded] by local governments, their instrumentalities or agencies."
To operate legally and to ensure that ALL members of our community may benefit from
arts events funded (wholly or in part) through the Port Townsend Arts Commission, any
event receiving funding must be held in an accessible venue, and accessibility and any
inaccessible aspects of a venue be noted in the publicity for each event.
"Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or
cane(s) can gain access and entry to and participate in the event being held, as can
anyone who is temporarily able-bodied. This includes access to restroom facilities.
The accessibility of several Port Townsend area venues is on record. If you are not
sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of
charge. Call 360-385-1790.
Please check each question below. For further information, consult the booklet "People
First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor.
Can a person with mobility issues or using walker, crutches, wheelchair, or scooter:
❑ Park near venue in a handicapped parking space?
❑ Enter the building without assistance? (i.e. no stairs or barriers to entry,
door(s) able to be opened with closed fist and not too heavily weighted)
❑ Enjoy and participate in the event as fully as a temporarily able-bodied
person? (i.e., wheelchair seating, elevator or lift if more than one floor)
❑ Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars)
3of3
City of Port Townsend Arts Commission
Funding Guidelines & Application Review Schedule
The Commission decides whether to fund a project based on the following guidelines:
1. The applicant demonstrates the public benefit or value to the community and shows that
the event will be broadly advertised to the community (or, if intended to bring in out-of-
town visitors, that advertising is designed for that purpose).
2. The project or event would not occur without PTAC funding. If the project can still be
done without PTAC funding, the application shows how the requested funds would
improve the project.
3. The target audience is the Port Townsend/East Jefferson community or the project is
intended to bring in visitors from outside the area.
4. The event is accessible financially so that members of the public are not excluded based
on ability to pay admission (e.g., Will admission be charged? Will there be donations at
the door? Will there be an opportunity to "pay what you wish?")
The Commission funds for results (i.e., performances, exhibits, or workshops) not specific
expenses. However, the intent is to fund direct costs of the production.
"Direct costs" include but are not limited to the following:
• Purchases of supplies and materials
• Rentals of supplies, materials, equipment, and space
• Artist presentations and workshops
• Creation and/or documentation of the work, event, or performance
• Production costs, such as events, installations, exhibits, programs
The following are generally not considered "direct costs":
• Brick and mortar projects
• Operating support (administrative and overhead)
• Permanent or capital equipment
• Events with the sole purpose of fundraising, even those including a public benefit
• Personal travel
• Regranting of funds
• Scholarships
• Hospitality expenses, such as food, beverages, flowers, and receptions
• Events for which the sole purpose is political or religious
• Events not open to the public
Funding process and procedures:
1. Applicant submits a complete proposal (available on City's website and at City Hall)
according to the application review schedule
2. Proposal reviewed by PTAC
3. Notification of award or non -award of funds
4. City issues contract
5. Applicant submits invoice and follow-up report to the City after event
6. Payment issued by City
Funding application review schedule:
Event occurring in
Application reviewed at
PTAC meeting in
January, February, March
Januar
April, May, June
April
July, August, September
Jul
October, November, December
October
* In 2021, PTAC will review 1St quarter applications at the January, February, and March
meetings.
Applications are due by the 201h of the month prior to the meeting when they will be reviewed.
They can be submitted to irirm„firm„„ii1.
„�„1 or delivered to 250 Madison Street.
Applications for microgrants of $500 or less will be considered monthly. Applications must be
submitted at least one month prior to the event and by the 201h of the month prior to the next
meeting.
Page 2 of 2
City of Port Townsend Arts Commission
Funding Frequently Asked Questions
Who do we fund?
The Port Townsend Arts Commission (PTAC) can fund either organizations or individuals
that are bringing public art to the Port Townsend area.
What is funding available for?
We fund projects that bring the arts to the public, meaning projects with artistic merit that
culminate in an event that is open to the public. This often means a performance, but it can
include exhibitions, talks, screenings, or arts education -related public projects. First-time
applicants are strongly encouraged. Each PTAC-funded event must have either free entry
or at least one pay -what -you -wish performance.
Please note that every project must have an event taking place in the calendar year in
which it was approved. This can get a little tricky if your event is in early January, so please
keep that in mind when you are applying.
When should I submit my application?
We consider applications every other month on odd -numbered months. We review
applications in the order in which they are received and currently are able to review nearly
all of our applications each month.
Our meetings are on the first Wednesday of every month, so in order to be considered, you
should submit by the 20th of the month prior to the meeting when you would like your
application to be considered.
Can my event be funded after it's happened?
In short, no. But we are more likely to fund your next project if you can prove that you have
successfully created other events.
I've submitted my application, now what?
PTAC will review your application at our next grant review meeting, which is the first
Wednesday of January, March, May, July, September, and November. You'll get an
Page 1 of 2
invitation to join us for the review processes if your application is going to be reviewed. We
highly recommend that you do this, as you'll have a chance to clarify any points we may
have questions about, and your passion for your project can help us to see the benefit it will
have for our community.
We will make a decision on funding at that meeting, and if you are unable to attend you will
be notified of our decision via email.
My application was approved! What happens next?
Congratulations! We know you'll create something fantastic for our community. Now the
City will issue you a contract requiring your event to happen as indicated. After your event
takes place, you'll need to submit an invoice and follow-up report. The City will then issue a
payment.
I'd like to change elements of a project that you have already approved. What do I
need to do to make sure you'll still fund me?
PTAC needs to be kept in the loop. We understand that sometimes things need to be
modified, but in order to be transparent to the community, we need to make sure that those
changes are in the public interest. Please email PTAC your changes at
artscomm@cityofpt.us, so that we can discuss them at the next PTAC meeting.
If you do not let us know about any changes, then the City may not be able to release the
funds to you for your project.
Page 2 of 2