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Home My WebLink About05/24/2022 agenda packet PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD SPECIAL MEETING AGENDA May24, 2022|4:30 p.m. | City Council Chambers or Virtual Meeting ****The State of Emergency declared by Governor Inslee temporarily requires that participation by teleconference be available. The Advisory Board will be meeting in person. All meetings are open to the public. Join via computer or tablet at http://joinwebinar.comenter 9 digit Webinar ID 489-143-707 Join by phone in listen-only mode:(360) 390-5064 Ext. 3 access code: 177-060-048# Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us Welcome, Introduction & Call to Order -Chair Debbie Jahnke I. Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public via this web format and is also being video recorded for those who could not attend the meeting today and for future reference. The public can raise their hands to comment during the public comment periods. We take public comment at the beginning and end of the meeting. II.Roll Call III.Introduction of New Member, Pam Adams IV.Approval of Agenda V.Approval of April 26, 2022 Minutes VI.Public Comment (3 minutes per person/agenda items only) – Comments on Sims Way and Boat Yard Expansion Project will be taken after the Staff's Stakeholder Briefing. If joining by phone, please press *6 to raise your hand and *9 to unmute yourself. VII.Old Business A.Sims Way Stakeholder Briefing – 20 min Reference last Stakeholder meeting video and presentation materials at https://cityofpt.us/engagept/page/sims-gateway-and-boatyard-expansion-project. Public Comments. See attached public comment log. VIII.New Business A.Jefferson County – Port Townsend Climate Action Committee – Green House Gas Forest Working Group Report (20 min) B.Blue Heron Middle School Quimper Wildlife Survey Results (20 min) C.Donation Policy – See attached (10 min) i.Motion to recommend approval to the City Council. D.Work Plan Request (5 min) E.Election of Chair for June 2022 through May 2023 (5 min) IX. Staff update – (Steve King, Carrie Hite, & Michael Todd) 5 minutes A.Operations (Michael) B.Strategy (Carrie) X.Next Regularly Scheduled Meeting: June 28, 2022 XI.Public Comment XII.Adjourn Parking Lot/Future Meetings Trail signing Sims Way Project Park Rules Minutes A link to a recorded video is available at: https://cityofpt.us/bc/page/parks-recreation-trees-and-trails-advisory-board-0 PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD SPECIAL MEETING AGENDA April 26, 2022|4:30 p.m. | Virtual Meeting Welcome, Introduction & Call to Order - Chair Debbie Jahnke I. Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public via this web format and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the same to comment during the public comment periods. We take public comment at the beginning and end of the meeting. II.Roll Call: All board members present: Debbie Jahnke, Jim Todd, Jennifer Rotermund, Matt Miner, Rebecca Kimball, John Nowak, and Brenda McMillan Staff Present: Steve King, Michael Todd, Carrie Hite, Joanna Sanders III.Introduction of New Members IV.Approval of Agenda V.Approval of February 22, 2022 Minutes Approved by consensus VI.Public Comment (3 minutes per person/agenda items only) – Comments on Sims Way and Boat Yard Expansion Project will be taken after the Staff Briefing. If joining by phone, please press *6 to raise your hand and *9 to unmute yourself. No public comment was made. VII.Old Business A.Sims Way Stakeholder Briefing – 20 min Reference last Stakeholder meeting video at https://cityofpt.us/engagept/page/sims-gateway-and-boatyard-expansion-project Public Comments Staff provided a summary of the first Stakeholder meeting and described the process to the Board. Public comment was opened up. Technical difficulties were experienced and thus no comment was able to be taken. VIII.New Business A.City Staff Introductions, Roles, and Responsibilities (Steve King, Carrie Hite, Michael Todd) – 20 minutes Staff provided introductions and the roles of each of the three staff that would be primarily interfacing with the Board. B.RCO Grants (Presentation by Carrie Hite and Michael Todd) – 15 min Carrie Hite and Michael Todd provided an overview of RCO grant application. The board provided feedback on the application with some important details concerning connections between the transit center, the existing shelter, lighting, and park host site. The board unaminously recommended that the City Couuncil proceed with an application for rehabilitation of the bathroom, picnic shelter, and other improvement at Kah Tai Nature Park. C.Volunteer Recognition including John Nowak –(All) –10 min All recognized John for his work. Recognition was also provided for all who volunteer in City parks and the City trails. IX. Staff update – (Steve King, Carrie Hite, & Michael Todd) 15 minutes A.Interpretive signs – Kiosks Under Way – Signs are a future work item A recommendation for signs that provide caution to bike riders in terms of danger to pedestrians was recommended for pedestrian safety given increased speeds that come with e-bikes. B.Maintenance Update st C.Pool Update Updated numbers were provided for the 1quarter of the year. D.Bike and Ped Grants The board provided feedback with a strong preference for the Sims Way project near Hancock, with some discussion about making the design not limit the possibility that a pedestrian/bicycle underpass could be considered in the future. Support was also given for a Hastings multiuse path. E.Open Space and Development A report was given for the need to coordinate with the JCLT concerning open space preservation and where development is appropriate around Cappy's Trails. F.Parks Tours A report on the tours was provided and invitations were extended to park board members for a tour. G.Bench Donations Two new donations were provided to the City for Sather Park. X.Next Regularly Scheduled Meeting: May 24, 2022 XI.Public Comment Margaret Lee provided comments concerning the need to repair display signs at the Kah Tai bathrooms. She also expressed concern about vegetation removal and cautioned against the impacts of lighting on the nature park. XII.Adjourn 6:00 p.m. Parking Lot/Future Meetings Trail signing Sims Way Project Donation Policy Update Blue Heron School presentation Page 1 of 11 Page 2 of 11 Page 3 of 11 Page 4 of 11 Page 5 of 11 Page 6 of 11 Page 7 of 11 Comment DateFromOrganizationemailComment via Comment Summary ziraat@olympus.net 0019/27/2021Forest ShomeremailThe popular trees are brittle, short lived, roots disrupt sidewalks and paved areas and no wildlife value. A good match is the Shore Pine 0029/28/2021CraigVoice Mail Expressed passionate discontent with tree removal 0039/28/2021Karen Ruddkarenlenerudd@gmail.comemail Please put trees between car lane and bike/sidewalk lanes. nerreca@aol.com 0049/16/2021Nancy ErrecawebsiteThe project is not needed, housing is needed. 9/28/2021Keith EmryFacebookFix the roads first 9/28/2021Walter McQuillenFacebookFixing Lawrence street should have priority. How about something for the people that live here not the ones coming to visit 9/28/2021Richard HefleyFacebook please please please do soil tests before planting; make sure the new trees have room to grow and are the right plant for the right place. Please do not leave this in the hands of out-of-town landscape architects who, though I have great respect for many, are not always very knowledgeable about trees (beyond their aesthetic properties). 9/28/2021Fredrich BonbastFacebook Lawrence is fine. the roads in my neighborhood look like iraq, except when it rains. then they look like iraq in a flood. 9/28/2021Walter McQuillenFacebookFriedrich Bombast I picked Lawrence because it’s a major street that many use. 9/28/2021Robert JayeFacebook Wow, looks like the city has abandoned reasonable setbacks and their importance for maintaining the city's character. The concept picture shows maybe 15 feet from the road. Nice way to say welcome to PT. 9/28/2021Sarah SmithFacebookWhat exactly is wrong with the poplars? Why are they Not environmentally friendly? 9/28/2021Russell HansenFacebook Walter McQuillen thank you ! 9/28/2021Sarah Ludlum-WisehartFacebookFriedrich Bombast YES!!! All the roads in Uptown need to be fixed!!! This project is ridiculous! 9/28/2021David CrozierFacebookCant really believe anyone thinks moving the boat yard boundary closer to the street is more eye appealing than the current situation. This has to be the most unpopular city council project yet. 9/28/2021Gus SebastianFacebook I think Boat Haven adds good character to PT. Its pretty cool seeing it when you come down the S curves. Its a major part of the history of this town. "A Victorian Seaport" Many local folks utilize the boatyard not only as a means of employment but recreationally. I support this idea. If you have ever looked up at those tress in big wind you might be concerned. Yes fix the roads, yes fix everything, but please don't complain about an idea that could grow a industry in PT. 9/29/2021Fredrich BombastFacebook Walter McQuillen i get that. but i walk a lot of neighborhoods, and many of the out-of-the way streets aren't even streets anymore. at least Lawrence doesn't have massive potholes and washouts. i once asked a city guy about the street in front of our house, which is broken asphalt and gravel undercoat, and he said the cost to repair it would be about the annual street repair budget for the whole city. "improvement projects," though, are sexier. 9/29/2021Timothy StoneFacebook More gentrification, plz? 9/29/2021Richard HefleyFacebook Sarah Smith they are wonderful trees but at this stage of their lifespan they are falling apart in high winds. It's a busy road with power lines so there is a reasonable likelihood that a tree failure (usually large sections of these trees break out like ice- bergs off a glacier) can cause damage and even injury. They have a few other issues as well. They send up suckers, new trees from the roots, a great distance from the original tree. They are beloved by aphids. They also produce a lot of pollen which a number of people are allergic to. While I have always admired this allee, it is time to plan for the future; replace these with something new and (hopefully) native trees and shrubs, something to take us the next 100 years. 9/29/2021James SchultzFacebook Plant pot on the roadway! Pot Townsend rides again. 9/29/2021Stephen HallFacebookVery low on the priority list for the city. Putting utilities underground is a nice goal. Roads repairs and replacement is much higher on the list. Just not as sexy on the council resume. Page 8 of 11 rachelganapoler@gmail.com email 0059/29/2021Rachel GanapolerThe trees.. while they are not indigenous to the area… have stood 30 years, and have graced the entrance of our town with their beauty. I think it’s a terrible idea to remove them under any circumstances… certainly there are other solutions for underground lines..and does the port really have to expand a few feet.. ? email 0069/29/2021Meg Lodesmeg_lodes@msn.comIn support of removing of removing trees, shrubs and grass that might cause raging wildfires BAILEY_0611@YAHOO.COM email 00710/13/2021Dori BaileyThe money should be spent for the homeless. Trees are important no matter what type of wildlife or birds or whatever how's them why is the city always trying to remove either animals or trees. jonijobone@hotmail.com email 00810/17/2021Joni BlanchardReplanting the Poplars makes sense but stick to the 1993 study. There are benefits to the poplars. jonijobone@hotmail.com email 0910/19/2021Joni BlanchardAttached the 1993 Gateway Development Plan recommend read page 14 oneill@olympus.net email 01010/11/2021O'Neill LouchardThoughtful planted in needed, mixed species array. email 01110/7/2021Joni BlanchardA professional tree person should be consulted about trees and their impacts. Save the yellow lupine. dixie@cablespeed.com email 01210/19/2021Dixie LlewellinHave been designing jurisdictional mitigation projects since 1995 and happy to join the planning committee. dixie@cablespeed.com email 01310/19/2021Dixie LlewellinHas there been a soil analysis, makes all the difference in the world for tree survival email jjamubi@gmail.com take into consideration all the functions that the poplars 014 10/27/2021Julie Jaman provide, including the impressive beauty. Please keep me informed of when the public meeting will be held concerning this issue. jonijobone@hotmail.com email 01511/4/2021Joni Blanchard Shore Pines, Evergreens, and, Madronas would not work along the boatyard side of the road (as has been recommended). TREES! Dioecious (only one sexed trees) female trees only - they don't pollinate. We should replace (if we must remove all the Poplars) with more young Poplars. larryeifert@gmail.com email 01611/8/2021Larry Eifert But I'm also hoping you'll see that killing 130 poplars for some vague ideas is also going to tear this community apart. It already has if you read social media. And once a government looses their respect from the people they govern, it looses its ability to govern. You'd be heros to just let this plan to be focused to support the trees, not senselessly kill them. jonijobone@hotmail.com email Madrona tunnel coming into town beyond Mill Road. I'm not 01711/7/2021Joni Blanchard advocating what-so-ever those trees get wiped out, but, seriously - maintenance IS so important and has obviously been neglected along that dangerous stretch of trees. The living healthy Madronas stand firm at their precarious looking angles, so, please don't touch those!! email 01811/7/2021Karen Andersonkarenlanderson736@gmail.com would it translate into jobs, specifically? There is no relationship between the tree removal on the south side of Sims and the north side of Sims due to public safety. These should be analyzed as two different options. Enhanced accessibility to the boatyard - It is not clear what this means. The proposal to have a narrow sidewalk adjacent to a block wall with a small landscape strip adjacent to the street is unacceptable and does not appear to conform to the 1993 Gateway Development Plan concept for Sims. I would prefer to see a more natural edge to Sims. I support the planting of native species. clawthree@gmail.com email full-sized \[fruit\] trees will sequester between 220 and 260 01911/9/2021Charles Law pounds \[of CO2\] annually. acre-sized apple orchard can fix as much as 20 tons of CO2 from the air each season, while it releases 15 tons of oxygen, and provides over 5 billion BTUs of cooling power. The idea of discharging CO2 into the atmosphere from destruction of hundreds of trees should be considered. Page 9 of 11 fabianily@gmail.com email 02011/9/2021Joan Fabian 1) native species are likely to suffer or not adapt to climate change. What species will thrive in the Sandy soil on the boatyard side? Special consideration should be made that irrigation or lack of water in our microclimate as well as sea water intrusion need be studied. 2) Can the trees be removed only on the boat yard side and leave the others on the lagoon side and experiment with heavy trimming of existent trees on the lagoon side. 3) Lombardy poplar do thrive after extreme cutting. Please look into it. Perhaps this use of wood could be considered an opportunity to offset tree replacement budget or establish a viable long range green belt? Or ongoing trash collection as a lot blows over from the boat yard and is rarely cleaned up. 4) poplar wood is the wood used specifically in the making of wooden shoes in the Netherlands. ziraat@olympus.net email If more people know about the allergenic downside of poplars 0219/27/2021Forest Shomer and birches (the latter being one of the four most common trees planted here around 40-50 years ago), some may change their minds about wanting to retain the poplars, and also help swing the public toward a more diverse and ‘cleaner’ urban forest. Something like 20% of the general population has strong reactions with allergenic trees—and don’t even realize that. email 02211/2/2021Andrea Helandrubymaxlily@gmail.comThere is no problem to fix here. Have you seen the condition of our roads? Plenty of work there. fweinmann@cablespeed.com email 02311/17/2021Fred WeinmannA city is not a natural area preserve and should not be thought of as such. I believe we should be looking for something attractive as an entrance to downtown. One suggestion would be flowering cherry trees. jjamubi@gmail.com email 02411/19/2021Julie Jaman The City administration, the Port and the PUD are proceeding with a capital project that does not reflect the vision, goal statements or policies in the Port Townsend Comprehensive Plan, Tree Conservation Chapter 19.06, the Gateway Development Plan, the Strategic Plan 2019-2022, the Port Townsend Urban Forestry - Trees In The ROW and Brochure, the Parks and Recreation Functional Plan. It is unknown if the PUD or Port have followed planning policy with their part of the project including permitting for commercial expansion that may involve chemical pollution of water and air. Do not cut trees in December. stevefmader77@gmail.com email 02512/1/2021Steve MaderI totally and completely support the Sims Way and Boat Yard Expansion Project as described on the City's website tommyers393@gmail.com email 02612/9/2021Tom Myers Go for it! Plant native trees that FIT! Avoid "straight lines" if at all possible. https://www.arborday.org/trees/righttreeandplace/ email 02712/10/2021Linda Tilleyartbytilley.com It just simply seems like the wrong time to invest the money in lindatilley44@gmail.com this project when so many of Port Townsend’s roads are falling apart as well as other infrastructure issues. engagept 02812/13/2021anonymousbutterfly@olypen.com Why does the Port have to expand toward Sims Way when there's not enough land there to put any boats? Why do the many have to pay for something that will only benefit the few? email 02912/12/2021Russell Hillrhill3795@gmail.com If care is taken by the design team to strategically re-plant replacement trees, and incorporate other items to enhance the believe a couple of these pieces of equipment (and maybe a couple more sprinkled along the Larry Scott trail near the Boatyard) would provide a great “personal experience” and would promote more use of the new walk path. I would imagine the maintenance costs of this type of equipment would be minimal, but perhaps worthy of inquiry to justify. https://playworld.com/fitness-wellness/lifetrail#gref email I support the new "gateway" vision including poplar tree 03012/10/2021Steven Yanoffsyanof@yahoo.com removal/replacement. I wonder if some of the native species of Kah Tai can be seen as a model for re-vegetating this section. With careful landscaping they could be attractive as well as beneficial to our region's wildlife and ecology, such as madrones, maples, bitter cherry, willows, and various shrubs and grasses (unfortunately there are non-native species there as well). Page 10 of 11 rubymaxlily@gmail.com email 03112/9/2021Andrea HeglandWho is proposing to remove the trees on the south side of Sims Way? When are you proposing to do this? What permits will you be securing? When will you be securing permits? Will you be conducting environmental review. email 03212/6/2021Julie Jamanjjamubi@gmail.com An environmental impact statement would provide the community an opportunity to review the project more in depth allowing provision for information and alternatives not yet considered. The particulars about chemical fumes and dust are minimum, there should be at least three landscape design options . Sketches/concepts, one with re-planted poplars, aesthetics. Recognizing topographical opportunities and retaining existing vegetation are beginning points for good design.” Look in the adopted Gateway Development Plan, the Comprehensive Plan, and the Parks, Recreation and Tree Functional Plan. The community has supplied vision and guidance for our small town aesthetics as we proceed into the future. rubymaxlily@gmail.com email 03312/7/2021Andrea HelandAt a time when we need to be healing, you are tearing out this community's soul so the Marine Trades and Port can make email We need to start considering which species are most likely not 03411/22/2021Charles Lawclawthree@gmail.com to die off due to our climatically uncertain future. i.e.: good at adapting to the heat and cold, the floods and powerful winds that are coming. According to studies, the most important trees for carbon sequestration are in large, mature forests, not young urban trees, street trees etc. email syanof@yahoo.com 03512/14/2021Steven YanoffI support the multi-agency plan. I would like to see it revegetated/landscaped to relate to our Pacific Northwest natural heritage, and proximity to Kah Tai lagoon and the shoreline. susanmiller@olypus.net engagept 03612/15/2021Karta John MillerRegarding the poplars on Sim’s Way. Why not, the city of Port Townsend buy that 20 acres and trade it to the port for Sim’s Way frontage and it’s win-win for all. syanof@yahoo.com email I listened to the December 15 discussion about the Sims 03712/15/2021Steven Yanoff Gateway live on KPTZ. Thanks to everyone for doing this, it is a good project. Eron Berg recounted a conversation in his breakout group about using this as an opportunity to consider ways to improve the health of the local ecosystem, specifically rejoining Kah Tai with Townsend Bay through an active estuarine connection. valjohnstone@aol.com engagept 03812/30/2021Val Johnstone Recommend: Acer Rubrum "Columnare" Red Maple email 03912/21/2021Kathy Knoblock toddk@msn.com I am angry about the decision to remove the poplar trees from Sims Way. I am angry because of the reasons given, and the lack of communication of a plan to replace the trees. So of course, we are letting them expand. Why aren’t we requiring them to expand safely? dbjahnke@att.net email 0401/13/2022Debbie JahnkeComments on information provided to public email consider this idea: take the trees on the Port side, but on the 0412/12/2022Cliff Mooremeamoore@comcast.net Kai Tai side, take one third of the trees and replant with native species. In five years, take another one third of the trees and again replant with native species. Five years later, take the final one third. email supportive of the poplar tree removal and have participated in 0422/14/2022Patti Hoyeckiphoyecki@yahoo.com nominate a tree type for planting if that becomes part of Cedar is native, long lived, well suited for that soil type and our weather. jonijobone@hotmail.com engagept 0432/14/2022Joni BlanchardWhere is the Long Term Tree Management Plan? What are the plans for the cut trees? Who does one become a stakeholder? Reconsiderwiping out the Kah Tai Populars. engagept 0442/15/2022Gail Workmanmarksyounglady@gmail.comHave you seen the gigantic poplar on San Juan that fell apart? It will be much cheaper to cut these poplar trees now than later when they are much bigger, rotting from the inside, and posing a serious hazard. The sooner we get started planting trees that are appropriate for our area, the sooner those trees will mature into their full beauty. email 0452/18/2022Richard and ptmoores1@q.comWe are forwarding this Zoom educational webinar opportunity MaryAnn Moorethat we will be attending next week. mail 0462/22/2022JohnnyMs Johnson's eighth grade class The hearts on the poplars comment Page 11 of 11 public comment 0472/22/2022Robin Jahnke Stormwater drainage needs to be developed gr321@olypen.com email 0483/6/2022George Randels Remove poplars on port side but leave trees on lagoon side. email 0493/8/2022Mary Elayne Dunphymedunphy@comcast.ne I urge you to insure more dedicated care for the existing trees and preserve this iconic landscape. jonijobone@hotmail.com email 0503/20/2022Joni BlanchardClarification of accessment report: populars would not likely be killed if trenching done by Port fence line, safe option if heavy equipment stayed off of the main roots closer to tree on the Port side. lebranemusic@yahoo.com engagept 0513/21/2022Linda LebraneSave the poplars 0523/14/2022Kelly Drake kellydrake22@gmail.com engagept I wonder if it would be possible to bury the power lines without removing the trees? One more question is how does the boatyard expand if you're just replanting new trees? 05312/13/2021anonymous krdmps@hotmail.com engagept How will the City of Port Townsend protect the vital industry that is the heartbeat of this town? 0544/6/2022Brent Vadopalasbrent@vadopalas.orgengagept It is not logical to both remove trees and underground the power lines.illogical to expand the boatyard before tackling these serious environmental issues. The public infrastructure grant could be spent in a more productive way than the proposed gateway project. CITY OF PORT TOWNSEND Park, Recreation and Open Space Memorial and Donation Policy Purpose: The City of Port Townsend’s Park Memorial and Donation Program provides members of our community the opportunity to remember or honor a loved one, celebrate an event or provide a legacy for the future through a donation to the City’s Park system. The purpose of this policy is to establish guidelines, standards and procedures for the installation and care of donated park improvements, either as a cash or physical property donation. These donations may include, but are not limited to: plaques, park benches, bicycle racks, picnic tables,trees, and interpretive signage. This policy does not apply to buildings, monuments, public art or land. Those items require express authorization from either City Council, Parks Recreation, Trees and Trails Advisory Board or Arts Commission. Park elements should reflect the character of the park or facility and will be consistent with all applicable park open space plan. The donor covers the full cost for the purchase, installation, and maintenance during the expected life cycle of the element. The city has the right to deny any donation. TREES Donors may select from a pre-approved list of trees or have the option of selecting a tree of their choice with the approval of PW Staff. Costs vary depending on species and size, please contact service staff with approved list and pricing. Tree donations valued under the limit set by the city municipal code will be accepted by city staff. Pre-approved tree donation sites will be approved and determined by city staff. PARK BENCHES-STANDARD Park Benches are one of our most popular donated items. They are six feet in length made of recycled plasticwith acedar slat finish and long-lasting steel powder coated frame. Locations can be selected by the donor with approval of the Parks, Recreation, Trees, and Trails Advisory Board, or the donor has an option to choose a specific location from a pre-approved site map. Tables are offered in a standardized cedar finish. PICNIC TABLES-STANDARD Picnic tables are a great addition to our many Parks and open space sites. Just like the park benches, these tables hold the same excellent quality and construction. Tables can be purchased in a standard four-sided bench frameand or the option for a three-sided benchframewithan ADA approach. Tables are offered in a standardized cedar finish. Locations can be selected by the donor with approval of theParks, Recreation, Trees, and Trails Advisory Board, or the donor has an option to choose a specific location from a pre-approved site map. OD THER ONATIONS There may be other donations possible, other than those expressly listed or contained within this policy. Examples of other acceptable donations include but not limited to: bike racks, interpretive signage, drinking fountains, basketball hoops and trash receptacles. The city may accept those donations subject to a review by the Parks, Trailsand Tree’s Advisory Board, Arts Commission, and Historical Preservation Committee, as appropriate and subject to acceptance by City Council. Installation: Installation of donated public space elements, including any donor acknowledgement, will be completed by City personnel, unless mutual agreement for other arrangements has been reached. The installation will be scheduled at a time and date as determined by Facilities and Parks Managerand Maintenance Staff, so as not to unnecessarily interfere with routine maintenance activities. Donated Park elements become City property once installed. Removal and/or Relocation: The City reserves the right to remove and/or relocate donated public space elements and their associated signage, when they interfere with site safety, maintenance or construction activities. City of Port Townsend Memorial Fund: Donations are made to the Memorial Fund for two purposes: to pay for donated capital improvements and to pay for maintenance of those improvements once they are installed. Establishment of the Memorial Fund ensures that the City will care for the donation for the estimated life of the donation, or until such time the City determines that the memorial donation must be removed and/or relocated for unforeseen circumstances. The cost of a donated item will include the cost of purchase, installation, and the estimated cost of maintenance sufficient based upon the expected life cycle for a donated item. Accordingly, City staff will determine the level of maintenance required for the donated property based upon available budget funding and the type of care needed to reasonably maintain the donation at its intended location. It is in the City’s interest to exclude certain donations from this policy. This policy shall not apply to land or building donations or to art purchased with public funds. 100% of the total amount due must be paid at the time of the order, prior to order and installation. Adopted and approved ___________________________ 5y5!Qmbtujd!Cfodi!x0 5!tfbut.!Dfebs!Gjojti 7gu!Cfodi!x0!Qmbtujd Tmbut.!Dfebs!Gjojti BEB!5Y5!Sfdzdmfe Qmbtujd!Ubcmf!x0!4 Tfbut.!Dfebs!Gjojti Qspqptfe Txjoh!Tfu Tjuf Cjtipq!Qbsl Offet; Nfnpsjbm!Cfodift! )3* Qjdojd!Ubcmft0!BEB! )3* Cjtipq!Qbsl!Qsf.bqqspwfe!Cfodift!boe!Ubcmf!Mpdbujpot Bqqspwfe!cz!Qbslt-!Sfdsfbujpo-!Usbjmt-!boe!Usff!Bewjtpsz!Cpbse po````````````````````````` Cpccz NdHbssbvhi!Qbsl Offet; Nfnpsjbm Cfodift!)3* Qjdojd Ubcmft0BEB!)3* Cpccz!NdHbssbvhi!Qbsl!Qsf.bqqspwfe!Cfodift!boe!Ubcmf Mpdbujpot Bqqspwfe!cz!Qbslt-!Sfdsfbujpo-!Usbjmt-!boe!Usff!Bewjtpsz!Cpbse po````````````````````````` Difu{fnplb!Qbsl Offet; Nfnpsjbm Cfodift!!)3* Qjdojd!Ubcmft0 BEB!)3* Difu{fnplb!Qbsl!Qsf.bqqspwfe!Cfodift!boe!Ubcmf!Mpdbujpot Bqqspwfe!cz!Qbslt-!Sfdsfbujpo-!Usbjmt-!boe!Usff!Bewjtpsz!Cpbse po````````````````````````` Difu{fnplb Qbsl Offet; Nfnpsjbm!Cfodift )3* Qjdojd!Ubcmf0!BEB !)4* Difu{fnplb!Qbsl!Qsf.bqqspwfe!Cfodift!boe!Ubcmf!Mpdbujpot Bqqspwfe!cz!Qbslt-!Sfdsfbujpo-!Usbjmt-!boe!Usff!Bewjtpsz!Cpbse po````````````````````````` Difu{fnplb!Eph Qbsl Offet; Nfnpsjbm!Cfodi )2* Difu{fnplb!Eph!Qbsl!Qsf.bqqspwfe!Cfodift!boe!Ubcmf Mpdbujpot Bqqspwfe!cz!Qbslt-!Sfdsfbujpo-!Usbjmt-!boe!Usff!Bewjtpsz!Cpbse po````````````````````````` Ibmmfs!Tubjst Offet; Nfnpsjbm Cfodift!)4 * Ibmmfs!Tubjst!Qbsl!Qsf.bqqspwfe!Cfodift!boe!Ubcmf!Mpdbujpot Bqqspwfe!cz!Qbslt-!Sfdsfbujpo-!Usbjmt-!boe!Usff!Bewjtpsz!Cpbse po````````````````````````` Qpqf!Nbsjof!Qbsl Offet; Nfnpsjbm Cfodift!)3* Qjdojd!ubcmft0 BEB!)3* Qpqf!Nbsjof!Qbsl!Qsf.bqqspwfe!Cfodift!boe!Ubcmf!Mpdbujpot Bqqspwfe!cz!Qbslt-!Sfdsfbujpo-!Usbjmt-!boe!Usff!Bewjtpsz!Cpbse po````````````````````````` May 13, 2022 To: City of Port Townsend Advisory Board Chairs From: Mayor David Faber CC: City Manager John Mauro RE: Invitation for Advisory Board Input on High-Level 2023 Workplan Priorities Dear City of Port Townsend Advisory Board Chairs: As we keep moving forward on delivering our 2022 workplan and the services that our community counts on, Directors will be holding a workplan retreat on July 18, 2022, to begin our conversation about those priorities, and, later in the year, to craft and decide on an accompanying 2023 budget. As a valued community leader and volunteer, I invite you and your advisory board to help us understand your thoughts on what you believe our most important priorities should be for 2023. Ultimately, we will all be working together to deliver on that workplan so we are eager to include your perspectives. For instance, brief input (e.g., a page) on the following questions would be useful: What 2-3 priorities do you and your board believe are most important to consider as part of the overall City workplan and related to your purpose and role as an advisory body? How do such priories align with our 3-year Strategic Plan, Comprehensive Plan and/or functional plans? What Advisory Board work from this or previous years is incomplete and should be considered in 2023? Are there things we should stop doing or do differently, both at strategic and operational levels? What else should we be considering? The City is committed to reading and considering your thoughts in advance of our July 18 th workplan retreat. It is not a promise that we will advance each suggestion, but given the important and valued role you play, we will weigh your ideas very seriously and with sincere appreciation. For a current overview and status update on the 2022 workplan, please see the April 11 City Council workshop meeting, including the presentation here: https://cityofpt.granicus.com/MetaViewer.php?view_id=4&clip_id=2395&meta_id=200351. Finally, like to thank you for your continued service to our City Council, the City and our broader community in your role as an Advisory Board chair. Especially during the past few years, we have all faced tremendous challenges to keep moving forward and serving our community. Thank you for your dedicated, thoughtful, and agile work and for the critical role you play in helping to steward productive and civil public dialogue. I and my Council colleagues appreciate you and look forward to our continued work together. Sincerely, David Faber, Mayor