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Home My WebLink About011822 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JANUARY 18, 2022 CALL TO ORDER/PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 18th day of January 2022 in the Council Chambers. Mayor David Faber called the meeting to order at 6:31 p.m. ROLL CALL Councilmembers present at roll call were Aislinn Diamanti, David Faber, Amy Howard, Monica MickHager, Owen Rowe, Libby Wennstrom, and Ben Thomas. Staff members present were City Manager John Mauro, City Attorney Heidi Greenwood, Public Works Director Steve King, and City Clerk Joanna Sanders. SPECIAL PRESENTATION - REPRESENTATIVE DEREK KILMER Representative Derek Kilmer provided an update on the Bipartisan Infrastructure Bill and offered assistance to help the City access these funds for which the U.S. Department of Transportation will be the lead agency. He also spoke about the Build Back Better Act that would help by cutting childcare costs and extending the child tax credit. CHANGES TO THE AGENDA There were none. COMMENTS FROM THE PUBLIC The following individuals provided written public comment (Clerk included the comments in the meeting record): Andrea Hegland of the Poplar Alliance had questions about the project timeline and referenced and commented on their tree assessment. Peggy Webster asked for a reevaluation of the City's winter weather response plan due to week-long impacts in her Hamilton Heights neighborhood. Erin Gould Inclan urged protecting the Sims Way poplars. Rick Jahnke spoke about Sims Way poplars and in support of the Port, PUD, and City carrying out plans using Public Infrastructure Funds. Ellen Larkin spoke in support of native trees or varieties closely related to a native to replace the Sims Way poplars. Andrea Hegland of the Poplar Alliance urged providing information about the status of the Sims Way poplar trees. Public Comment:. Council Business Meeting January 18, 2022 Page 1 of 5 Philip Broads spoke about his ideas of the Gentle Giant Community. Hailey Gallagher with the Port Townsend High School Students for Sustainability spoke about their desire for a ban on the idling of vehicles. They are collecting petition signatures. Charles Law spoke about his desire for Council to act on food waste compost facility and doing a study. Adeline Gellert DePalma of the Port Townsend High School Students for Sustainability spoke about their work on a climate solution to ban vehicle idling. Elio Wentzel of the Port Townsend High School Students for Sustainability spoke about their work on an idling ban and Climate Action Committee data about vehicle emissions. Lochlan Krupa with the Port Townsend High School Students for Sustainability spoke about the idling ban project. Sebastian Manza spoke in support of the Port Townsend School Districts Students for Sustainability's work on an idling ban to raise awareness. Andrea Hegland spoke about the Sims Way poplar project and her concerns about cutting the trees. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 168943 through 169015 in the amount of$1,267,320.20 Approval of Minutes: November 1, 2021, January 3 and January 10, 2022 Approval of the Election of Richard Berg as Chair and Craig Britton as Vice-Chair of the Historic Preservation Committee (HPC) for an Additional One-Year Period Resolution 22-003 Tasking the City Council Culture and Society Committee to Draft a Diversity, Equity, and Inclusion Statement, Create a Diversity, Equity, and Inclusion Advisory Board, and Create a Volunteer Appreciation Program Resolution 22-004 Authorizing the City Manager to Execute all Necessary Agreements for the Purchase of a Pickup Truck and Utility Vehicle in an Amount not to Exceed $51,000 Motion: Monica MickHager moved to approve the consent agenda as written. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Ordinance 3284 Regarding Holidays and Amending Section 2.20.020 of the Port Townsend Municipal Code Council Business Meeting January 18, 2022 Page 2 of 5 Director of People and Performance Pamela Martinez gave the staff report as documented in the agenda bill materials. Staff addressed a few Council questions about the financial impact and contract negotiations. There was no public comment. Motion: Monica MickHager moved to approve waiving Council rules and approving Ordinance 3284 Regarding Holidays and Amending Section 2.20.020 of the Port Townsend Municipal Code with the changes referenced in the ordinance from "slave" to "enslaved persons."Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3285 Regarding the Olympic Gravity Water System Fund and Amending Section 3.04.220 OGWS Transmission Line Fund of the Port Townsend Municipal Code Public Works Director Steve King gave the staff report on the code amendments to include text on operations and maintenance. There was no public comment. During Council discussion, there was clarification that this is a housekeeping amendment consistent with prior Council actions and the new structure of the Mill agreement. Motion: Libby Wennstrom moved to approve waiving Council Rules and approving Ordinance 3285 Regarding the Olympic Gravity Water System Fund and Amending Section 3.04.220 OG WS Transmission Line Fund of the Port Townsend Municipal Code. Monica MickHager seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 22-005 Waiving Competitive Bidding Requirements Due to Special Market Conditions and Authorizing and Directing the City Manager to Execute all Necessary Agreements with Interwest Construction Inc. for the Installation of the Golf Course Well in an Amount not to Exceed $245,000 Steve King gave the staff report including the bidding difficulties that led to Staff approaching Interwest Construction on the project. Staff responded to questions about using half of the contingency fund in January, delaying other projects, $100,000 in unbudgeted costs, water quality testing for future emergency water use, and exclusions on the bid. Public comment: Forest Shomer spoke in support of the well as an asset and assisting with Golf Course viability. He recommended avoiding construction work in the spring and had questions about the use of glyphosate, nitrates, and other fertilizers. Council Business Meeting January 18, 2022 Page 3 of 5 Staff reported the golf course operator activates water conservation measures when flows are limited. The well is owned and operated by the City. Motion: Monica MickHager moved to approve Resolution 22-005 Waiving Competitive Bidding Requirements Due to Special Market Conditions and Authorizing and Directing the City Manager to Execute all Necessary Agreements with Interwest Construction Inc. for the Installation of the Golf Course Well in an Amount not to Exceed$245,000. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 22-006 Authorizing and Directing the City Manager to Execute all Necessary Agreements for the Purchase and Installation of Olympic Gravity Water System (OGWS) Raw Water Meters in a Total Amount not to Exceed $250,000 Steve King reported that Council has already authorized the design work for the project. Staff addressed questions about how the switchover date would effect the timeline in the Mill negotiation. There was clarification that the reason to install the meters is to begin tracking the amount of water being used. There was no public comment. Motion:Aislinn Diamanti moved to approve Resolution 22-006 Authorizing and Directing the City Manager to Execute all Necessary Agreements for the Purchase and Installation of Olympic Gravity Water System (OGWS) Raw Water Meters in a Total Amount not to Exceed$250,000. Monica MickHager seconded. Vote: motion carried unanimously, 7-0 by voice vote. Council Committee Assignments Mayor Faber asked for any questions or discussion on the appointments as assigned. There was no public comment. Motion:Amy Howard moved to approve Council Committee, Outside Committee Positions, and Council Liaison Assignments as amended removing the Association of Washington Cities from the list and changing Climate Action Committee representation to Owen Rowe. Aislinn Diamanti seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber reported the following: - attending a public event regarding State Parks and the PDA. - a State of the City report would be given at the upcoming meeting of the Chamber of Commerce. CITY MANAGER'S REPORT Council Business Meeting January 18, 2022 Page 4 of 5 City Manager John Mauro provided his report on recent activities and department updates. COMMENTS FROM COUNCIL Amy Howard reported that she is a finalist for the AWC Board of Directors. EXECUTIVE SESSION — PURSUANT TO RCW 42.30.11 0(l)(111) TO DISCUSS LITIGATION OR LEGAL RISKS OF A PROPOSED ACTION At 8:28 p.m., Council recessed into Executive Session for 30 minutes with no action to follow. At 9:00 p.m., Council came back into open session. ADJOURN There being no further business, the meeting adjourned at 9:00 p.m. Attest: Joanna Sanders, MMC City Clerk Council Business Meeting January 18, 2022 Page 5 of 5