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Home My WebLink About102621 Agenda Packet SALARY COMMISSION MEETING AGENDA October 26, 2021 | 3:00 p.m. Location: City Hall Council Chambers, 540 Water Street • Join virtually via computer or tablet at http://joinwebinar.com enter the 9 digit Webinar ID 578- 066-435 • Join by phone in listen-only mode United States: Local Dial In – (360) 390-5064 (Ext. 1 Council) access code: 942-105-283# • Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us I. Approval of Agenda II. Approval of Minutes – October 12, 2021 III. Public Comment (3 minutes per person) IV. Commission Business A. Presentation of Commissioners’ Salary Recommendations B. Discussion of Recommendations C. Formulation of Preliminary Salary Recommendation V. Set Agenda for Next Meeting – November 2, 2021 VI. Confirm Next Scheduled Meeting VII. Adjourn DRAFT CITY OF PORT TOWNSEND MINUTES OF THE SALARY COMMISSION OCTOBER 12, 2021 CALL TO ORDER The Port Townsend Salary Commission met on Tuesday, October 12, 2021, virtually in the City Council Chambers at 540 Water Street. Chair Deborah Stinson called the meeting to order at 3:00 p.m. Other members present were Jack McCreary, Kristine Morris, George Randels, and Julia Cochrane. Also present: Heidi Greenwood, City Attorney APPROVAL OF MINUTES Minutes of the 9/28/2021 were approved DISCUSSION The Commission discussed how each commissioner approaches the Council salary. Commissioners discussed that the City budget must be balanced and so paying Council members more means cutting somewhere else. They also discussed the need for salary to bring diversity to Council and that the Council feels undervalued. The Commission discussed the gathered data and noted the difficulty in comparing cities, city budget, and outside boards and commissions. The Commission noted that if the City had applied the CPI to the Council salary, then the Council salary would be at the average of the comparable cities. The Commission discussed the possibility of a town hall type meeting but determined not to schedule one at this time. The Commission then discussed the City budget and how their decision would impact it. Finally, the Commission agreed that each commissioner would come to the next meeting with a recommendation for the Council salary. PUBLIC COMMENT - NONE DRAFT SET AGENDA FOR NEXT MEETING AND FUTURE MEETING SCHEDULE The Commission plans to discuss gathered data and their recommendations at the next meeting on October 28, 2021 at 3:00 pm. The meeting will be held virtually. ADJOURN There being no further business, the meeting was adjourned at 4:41 p.m. Category Assigned 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 NotesCity BudgetNoraGeneral Fund ExpendituresNoraPercentage ChangeNoraTotal RevenueNoraPercentage ChangeNoraAssessed ValueNoraPercentage ChangeNoraCPI Seattle‐Tacoma‐BellevueGeorgeCPI Western CitiesGeorgeNumber of meetingsDeborah/HeidiCity CouncilDeborah/Heidi48 46 34 34 37 36 38 41 33 37 37 39 41 36Council CommitteesDeborah/Heidi17 15 25 16 12 35 27 27Intergovermental MeetingsDeborah/Heidi2 22211 1 7Joint meetings of the City Council and other governing bodiesOutside BoardsDeborah/Heidi94 total13/mem150 total21/memSee Boards Tab for detailsOtherDeborah/HeidiPopulationNora9113 9180 9185 9225 9355 9380 9485 9500 9665 9815Comparables ‐ Cities Deborah/KrisSee Comparable Cities Tab for detailsAirway Heights$1200/$500Port Orchard$1000Anacortes$1200Sequim$410/$330$250Kelso$1000/$500Woodinville$700/$600Poulsbo$750Port Angeles$650/$550Ridgefield$1050/$525Other Jefferson County Agencies ‐ Monthly Base rate and other benefitsKris/JackSee Word Documents for detailsPUD$1,054 $1,054 $1,054 $1,800 $1,800 $1,800 $1,800 medical, dental, and vision for $1 per month plus $40 VBA and $5000 life insurance policy.County$4,695 $4,836 $5,327 $5,327 $5,327 $5,327 $5,327 $5,327 $5,327 $5,327 $6,497 $6,627 $6,759 $7,489 $7,821Medical and dental insuranceEJFRGeorge $104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$114 per day up to $10,944$114 per day up to $10,944$114 per day up to $10,944$114 per day up to $10,944$114 per day up to $10,944$128 per day up to $12,288$128 per day up to $12,288$128 per day up to $12,288$128 per day, up to $12,288/yrAdjusted by OFM every 5 years based on CPI. $12,288 equates to $1,024/mo No insurance. Per day = per meetingSchool Board$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Actual data, no salary or benefitsHospital $104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$104 per day up to $9,984$114 per day up to $10,944$114 per day up to $10,944$114 per day up to $10,944$114 per day up to $10,944$114 per day up to $10,944$128 per day up to $12,288$128 per day up to $12,288$128 per day up to $12,288$128 per day up to $12,288Also eligible for health and dental insurance for self and immediate family.Port$200 per month plus $90 per meeting$200 per month plus $104 per meeting$200 per month plus $104 per meeting$200 per month plus $104 per meeting$200 per month plus $104 per meeting$200 per month plus $104 per meeting$254 per month plus $114 per meeting$254 per month plus $114 per meeting$254 per month plus $114 per meeting$254 per month plus $114 per meeting$254 per month plus $114 per meeting$285 per month plus $128 per meeting$285 per month plus $128 per meeting$285 per month plus $128 per meeting$285 per month plus $128 per meeting up to 96 meetingsIncludes medical and dental including family96 meetings = $12,288 CITY OF PORT TOWNSEND CITY COUNCIL COMMITTEE ASSIGNMENTS Committee Name Scheduled Location Rep. Intergovernmental Collaborative Group Qtrly: Feb/May/Sept/Nov BOCC Whole Infrastructure and Development 1st Wed., 3pm Chambers DF/AH/MS Culture and Society 2nd Wed., 4:30pm Chambers PA/OR/AS Ad Hoc Rules 2nd Thurs., 9am Chambers AS/OR/AH Finance & Budget 4th Tues.; 3 pm Chambers MS/AH/MM Alternative Electric Mgmt. Committee As needed City Hall #3 Unassigned Lodging Tax Advisory Committee Jan/Apr/Aug/Nov; 2nd Tues.; 3:00pm City Hall #3 PA annual meetings North Olympic Peninsula Development Council (NODC) 4th Thurs.; 1:30pm John Wayne Marina, Sequim MM (MS) 12 Jefferson County Board of Health 3rd Thurs.; 2:30pm 615 Sheridan St. PA 12 Jefferson County Developmental Disabilities Advisory Board Jan/Mar/May/July/Sept/Nov; 4th Tues.; @ 2:45pm 615 Sheridan St. OR 6 Jefferson County Behavioral Health Committee 1st Tuesday; Every Other Month- 3:00pm to 5:00pm Public Health-Pacific Room AS 6 Jefferson County Clean Water District Advisory Council Quarterly 2nd Thursday Feb, May, Aug. Nov. 3-4:30pm 615 Sheridan St. MM 4 Public Infrastructure Board (PIF)unknown MS 1 Jefferson Co./PT Regional Emergency Planning Committee 4th Fri.; 10am PT Fire Station MM 4 Jefferson County FEMA funds (Dove House Advocacy Services, administrative agency)AS (MM alt)1 Jefferson Transit Authority Board 3rd Tues.; 1:30pm 63 4 Corners Rd. AS/DF 6 Peninsula Regional Transportation Planning Organization Executive Board 3rd Fri.; 10am Varies regionally AS (DF Alt) 4 Surface Transportation Block Grant (STBG) Selection Committee Thurs., September 30, 2021 at 10:00AM DF 1 Climate Action Committee Feb/May/Aug/Nov; 4th Wed.; 3:30pm Cotton Building PA 4 Fort Worden Advisory Committee 3rd Thurs.; noon Bldg. 200 - Jean Dunbar Room OR 12 JeffCo/PT LEOFF I Retirement/Disability Board Apr/Nov; 1st Tues. County Admin Conf Room DF 2 Jefferson Higher Education Committee unknown MS OlyCAP Board of Directors Jan/Mar/May/July/Sept/Nov; 1st Wed.; 5:00pm OlyCap PT or PA offices AH 6 Joint Growth Management Steering Comm Not currently meeting MS/DF/MM JeffCom Administrative Board 4th Thurs.; 9:00am 7650 Oak Bay Rd. AS 12 PT Main Street HUD Loan Committee Spring & Fall 211 Taylor St. PA 2 Creative District OR 4 Fort Worden Public Development Authority 4th Wed (except Aug) 9am 200 Battery Way MS 12 Affordable Housing Task Force 2nd/4th Wed. 2pm 1820 Jefferson St. MS 12Joint Oversight Board of Affordable Housing Task Force 4th Wed. 4pm 1820 Jefferson St. MS 12 Association of Washington Cities Nominating Feb. 9, April 13, June 22, 2021 3-4:30 AH 3 Jefferson Broadband Action Team every other Friday, from 8:30am to 10am next Feb. 12, 2021 2409 Jefferson Street MM 12 150 Total meetings/year in 2021 21 Avg meetings year/member (total/7) 56 Added 2016 - 2021 8 Avg meetings year/member added 94tot diff 13avg diff Days/times subject to change/please check with contact CITY COUNCIL STANDING COMMITTEES CITY BODIES WITH COUNCIL REPRESENTATION OUTSIDE BODIES WITH COUNCIL REPRESENTATIVES 10/21/2021 Form Pop County How Calculated Escalators Other Benefits # Meetings Salary history NotesCity Mayor Deputy MemberSequimManager 7,940 Clallam $565 $450 $350Periodically reviewed by Council, ordinance none none2 Business, except Aug and Dec only 1Committees and Boards: varies between 0 & 494‐14 $150/member, $200/DM, $250/M + $20/extra meeting w/$80 cap + trvl15‐20: $250/member, $330/DM, $410/MUsed Woodland as comp (pop 6500)Uses base rate + per meeting per diem ($150 + $50/@)Values reflect 2022 voted amounts per minutesPort TownsendManager 9,815 Jefferson $750 $500 $500Was ordinance, now commission none none2 Business, 1 or 2 Studysee Boards tab for others Same since 2007Airway HeightsManager 10,030 Spokane $1,200 $750 $500No responseSheltonManager 10,470 Mason $500 n/a $500Set by reorganization ordinanceno plan as of this time. See noteHealth Ins. for previous commission, none for Council 2 Business, 2 Study Initial rate with this structure. See noteNote: only comp this is also sole city in county Shifted from 3 person commission to 7 person Council in 2019. No discussion or consideration on salary adj. since then. Did have health insurance for 3‐person commission, dropped with council.Gig Harbormayor 11,490 Pierce n/a $713 $713Salary Comm every 2 years (also sets COLA for intermim year, % based on HR input) none none2 Business 5 bi‐monthly Committees 4 external boards96‐11: $254/mo12‐$600/mo w/bi‐annual COLA to $713 in 2021RidgefieldManager 11,560 Clark $1,050 $525Salary Commission none none 2 Business02‐14: $50/meeting CM & $100/meeting Mayor to Maximum15‐16: $375/mo CM & $750/mo Mayor17‐19: $500/mo CM & $1050/mo MayorMore on Salary Commission:https://library.municode.com/wa/ridgefield/codes/code_of_ordinances?nodeId=CO_TIT2ADPE_CH2.62INSACOPoulsboMayor 11,660 Kitsap n/a $750compare to like jurisdictions none none 3 Council plus committees07‐16: $6k/yr, 16‐21: $9k/yr, 22 proposed: $12k/yrKelsoManager 12,401 Cowlitz $1,000 $500half councilmembers at $400, implies recent vote to increase ‐ email 9/27, 10/1, no responseWoodinvilleManager 12,800 King $700 $600 Ordinance none none3 scheduled, usually only 2Comm/Board meetings:2 attend 1, 1 attends 2, 1 attends 3, 1 attends 5 and 1 attends 6No change since 2000Port OrchardMayor 15,260 Kitsap n/a $1,0002017 Ordinance Council Vote none$50k Life and AD&D Policy2 Business 1 workshop07‐12: $385.62 every other week,13‐16: $500 per meeting,2017: $1,000/moAnacortesMayor 18,050 Skagit n/a $1,200 Ordinance see historymedical insurance as long as underwriting rules satisfied and at same levels & premiums of non‐represented part‐time staff4 Council per monthvariety of committee and board meetings. See link$50/mo increase for 8 years ‐ 2006: $850 to 2013: $1200, flat since thenmeetings link: https://www.cityofanacortes.org/DocumentCenter/View/5071/Committee‐Meeting‐Schedule‐PDF?bidId=benefits link: https://anacortes.municipal.codes/AMC/2.32Port AngelesManager 20,200 Clallam $650 $600 $550 Ordinance none none2 Businesscomm/board not provided no change since 2007Total: all Cities less PT $5,665 $2,513 $7,188Average: all Cities w/o PT $809 $628 $653Port Townsend: repeated for comparison $750 $500 $500I: How is Commission/Board base pay calculated?J: What are the escalators of Commission/Board base pay?K: What are the historical data for Commission/Board base pay from 2007 to 2021?L: How many regular monthly meetings? Are there any other Commission/Board benefits?M: What was the base pay 2007‐2020?2021 AWC ‐ Monthly Salary Monthly Rate Min Mid Max School Districts $0 Fire (min/mid/max)$128 $512 $1,024 Port Townsend (Council Member)$500 Avg Comp Cities (Council Member)$653 Hosp (min/mid/max)$128 $512 $1,024 Port (avg)$1,096 $1,024 PUD $1,800 County $7,821 no benefits no benefits, likely avg $256 no benefits no benefits, one exception Insurance Insurance Insurance Insurance Regional CPI Historical Data If Applied Year Base CPI Mayor Member 2007 100.00 3.8% 750 500 2008 103.80 4.5% 779 519 2009 108.47 0.4% 814 542 2010 108.90 0.8% 817 545 2011 109.78 3.2% 823 549 2012 113.29 2.5% 850 566 2013 116.12 1.2% 871 581 2014 117.51 1.9% 881 588 2015 119.75 0.9% 898 599 2016 120.83 2.3% 906 604 2017 123.60 3.3% 927 618 2018 127.68 3.4% 958 638 2019 132.02 2.1% 990 660 2020 134.80 1.9% 1011 674 avg 2.30% Projected through 2029 2022 134.80 0.0% 1011 674 2023 134.80 0.0% 1011 674 2024 134.80 0.0% 1011 674 2025 134.80 0.0% 1011 674 2026 134.80 0.0% 1011 674 2027 134.80 0.0% 1011 674 2028 134.80 0.0% 1011 674 2029 134.80 0.0% 1011 674