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Home My WebLink About101221 Agenda Packet SALARY COMMISSION MEETING AGENDA October 12, 2021 | 3:00 p.m. Location: City Hall Council Chambers, 540 Water Street • Join virtually via computer or tablet at http://joinwebinar.com enter the 9 digit Webinar ID 578- 066-435 • Join by phone in listen-only mode United States: Local Dial In – (360) 390-5064 (Ext. 1 Council) access code: 942-105-283# • Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us I. Approval of Agenda II. Approval of Minutes – September 28, 2021 III. Public Comment (3 minutes per person) IV. Commission Business A. Discussion of any Additional Information B. Discussion/Synthesis of Completed Information V. Set Agenda for Next Meeting – October 26,2021 VI. Confirm Next Scheduled Meeting VII. Adjourn DRAFT CITY OF PORT TOWNSEND MINUTES OF THE SALARY COMMISSION SEPTEMBER 28, 2021 CALL TO ORDER The Port Townsend Salary Commission met on Tuesday, September 28, 2021, virtually in the City Council Chambers at 540 Water Street. Chair Deborah Stinson called the meeting to order at 3:00 p.m. Other members present were Jack McCreary, Kristine Morris, George Randels, and Julia Cochrane. Also present: Heidi Greenwood, City Attorney APPROVAL OF MINUTES Minutes of the 8/31/2021 and 9/14/2021 (as corrected) were approved DISCUSSION Interview of Council Member Amy Howard  Council Member Howard reports that preparation for Council meetings can be one to eight hours depending on how many times she has reviewed the agenda items and if more research is needed.  Council Member Howard says that her job allows her the flexibility to be on Council but that is something she negotiated as part of her job.  She believes a stipend for phone or internet would be appropriate.  The Council salary is too low, and it feels burdensome to be a part of Council.  Council hours are intense and are burning people out because their work is undervalued. Discussion of Cost-of-Living Adjustments  Chair Stinson reported that at least one comparable city has a cost-of- living adjustment for Council salaries. Interview of Council Member Ariel Speser  Council Member Speser says that each Council meeting requires three to fifteen hours of preparation time depending on the agenda items.  She is part of several outside boards and commissions that require between one to four hours of preparation times; when she has a leadership role on a committee, there is significantly more time to prepare. DRAFT  She is able to be flexible in her employment so that she can attend to her Council duties; this was something she negotiated as part of her job.  She would like to see some type of Council workspace for time efficiency.  The City Council salary is not worth her time away from her family.  Council Member Speser does not want to see money taken from staff to pay Council. Interview of Council Member Monica MickHager  Council Member MickHager mentioned that she prepares on average five hours for each Council meeting.  Her outside boards and commissions are an average of 27 hours per month.  She spends 15-20 hours per month interacting with constituents.  She believes the salary is a barrier to some running for Council and she would like to see more diversity on Council. PUBLIC COMMENT - NONE SET AGENDA FOR NEXT MEETING AND FUTURE MEETING SCHEDULE The Commission plans to discuss gathered data at the next meeting on October 12, 2021 at 3:00 pm. The meeting will be held virtually. ADJOURN There being no further business, the meeting was adjourned at 4:55 p.m. Jefferson County Public Hospital District Commission/Board Compensation Questions Responses by Jill Buhler Rienstra What is the base pay for Commission/Board members? By statute, hospital district commissioners receive compensation for service on the board at a rate pursuant to RCW 70.44.050. These rates are adjusted for inflation every five years. As of July 1, 2018, the rate is $128 per day up to an annual compensation limit of $12,288, WSR 18- 11-088 For the Chair? The chair does not receive any additional compensation for the title. How is Commission/Board base pay calculated? See above. What are the escalators of Commission/Board base pay? See above. What are the historical data for Commission/Board base pay from 2007 to 2021? Prior to 2018, compensation was $114 per day with an annual cap of $10,944; and before that, $104 per day with a $9,984 yearly cap. Are there any other Commission/Board benefits? If a district provides “group insurance” for its employees, it may provide the same insurance to its commissioners. The insurance may cover immediate family and dependents, RCW 70.44.050. As the statute does not limit the types of insurance that may be provided, presumably this could include any type of group insurance maintained by the district for its employees, such as health, life, dental, or disability insurance. At Jefferson Healthcare, commissioners receive health and dental insurance for themselves and their immediate family. They are also reimbursed for reasonable expenses incurred in connection with district business and meetings, including subsistence and lodging and travel while away from their place of residence. How many regular monthly Commission/Board meetings? One regular monthly meeting. Jefferson County Commissioners Commission Compensation Question Responses by Kate Dean, Chair of the Commission What is the base pay for Commission/Board members? $93,847 For the Chair? None How is Commission/Board base pay calculated? By local ordinance, Commissioners receive 47% of state judges’ salaries as set by the state Salary Commission. What are the escalators of Commission/Board base pay? Annual COLA adjustment (approximately 1.5 to 2.0%). Otherwise, salary is escalated when the State Salary Commission raises the state judge salary, which is considered every 2 years. They are considering increasing to 50% of judges’ pay but if they do, it would take effect for each commissioner after they are re-elected. What are the historical data for Commission/Board base pay from 2007 to 2021? 2007: $56,342 2008: $58,032 2009 through 2016: $63,926 2017: $77,959 2018: $79,518 2019: $81,108 2020: $89,863 2021: $93,847 Are there any other Commission/Board benefits? Good medical dental (currently the same as state employees); contribution to retirement after 5 years of service How many regular monthly Commission/Board meetings? Four monthly meetings plus many, many committee meetings. This is a full-time job with legislative, executive and quasi-judicial functions, unlike City Council which is strictly legislative. Port of Port Townsend Commission/Board Compensation Questions Responses from Eron Berg, Executive Director What is the base pay for Commission/Board members? $285 per month stipend plus per meeting payment of $128, not to exceed 96 meetings annually. $285 stipend annualizes to $3,420 $128 per meeting at maximum meetings of 96 annualizes to $12,288; average number of meetings per year 76 for $9,728 For the Chair? No additional amount for the Chair How is Commission/Board base pay calculated? Based on RCW 53.12.260, adjusted for inflation every 5 years by the State OFM. What are the escalators of Commission/Board base pay? NA What are the historical data for Commission/Board base pay from 2007 to 2021? 2007: $200/monthly and $90/per meeting 2008 – 2012: $200/monthly and $104/per meeting 2013 – 2017: $254/monthly and $114/per meeting 2018 – 2022: $285/monthly and $128/per meeting Are there any other Commission/Board benefits? Medical, dental, vision premiums fully covered including family as applicable How many regular monthly Commission/Board meetings? Two meetings per month; other meetings attended on Port business are allowable for the meeting payment and vary Port Townsend School District Commission/Board Compensation Questions Responses by Superintendent Dr. Rosenbury What is the base pay for Commission/Board members? None For the Chair? None How is Commission/Board base pay calculated? Not applicable What are the escalators of Commission/Board base pay? Not applicable What are the historical data for Commission/Board base pay from 2007 to 2021? No compensation so no historical data Are there any other Commission/Board benefits? None since no salary How many regular monthly Commission/Board meetings? Two regular meetings per month Port Townsend School District Commission/Board Compensation Questions Responses by Superintendent Dr. Rosenbury What is the base pay for Commission/Board members? None For the Chair? None How is Commission/Board base pay calculated? Not applicable What are the escalators of Commission/Board base pay? Not applicable What are the historical data for Commission/Board base pay from 2007 to 2021? No compensation so no historical data Are there any other Commission/Board benefits? None since no salary How many regular monthly Commission/Board meetings? Two regular meetings per month Jefferson PUD Commission/Board Compensation Questions Responses by Commission Dan Toepper and HR Director Melanie Patterson What is the base pay for Commission/Board members? $1,800 per month For the Chair? The President earns the same amount as the other Commissioners (VP and Secretary) How is Commission/Board base pay calculated? Pay for Commissioners is based on RCW 54.12.080 What are the escalators of Commission/Board base pay? The Washington State Office of Financial Management (OFM) determines pay. OFM adjusts these rates for inflation every 5 years. What are the historical data for Commission/Board base pay from 2007 to 2021? 2015 - 2017: $1,054 2018: $1,184 2019 – 2021: $1,800 (Their software only displays records dating back to 2015). Are there any other Commission/Board benefits? Commissioners are eligible for the following benefits: Medical/Dental/Vision insurance (premium per pay period: $1) HRA VEBA (premium $40 per month) Life insurance ($5,000 policy) PERS retirement (PUD contributes 10.25% and commissioners contribute 6.36%) How many regular monthly Commission/Board meetings? There are typically two meetings per month with 1 to 2 special meetings per month. Category Assigned 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Notes City Budget Nora General Fund Expenditures Nora Percentage Change Nora Total Revenue Nora Percentage Change Nora Assessed Value Nora Percentage Change Nora CPI Seattle-Tacoma-Bellevue George CPI Western Cities George Number of meetings Deborah/Heidi City Council Deborah/Heidi 48 46 34 34 37 36 38 41 33 37 37 39 41 36 Council Committees Deborah/Heidi 17 15 25 16 12 35 27 27 Intergovermental Meetings Deborah/Heidi 2 2 2 2 1 1 1 7 Joint meetings of the City Council and other governing bodies Outside Boards Deborah/Heidi 94 total 13/mem 150 total 21/mem See Boards Tab for details Other Deborah/Heidi Population Nora 9113 9180 9185 9225 9355 9380 9485 9500 9665 9815 Comparables - Cities Deborah/Kris See Comparable Cities Tab for details Airway Heights $1200/$500 Port Orchard $1000 Anacortes $1200 Sequim $410/$330$250 Kelso $1000/$500 Woodinville $700/$600 Poulsbo $750 Port Angeles $650/$550 Ridgefield $1050/$525 Other Jefferson County Agencies - Monthly Base rate and other benefits Kris/Jack See Word Documents for details PUD $1,054 $1,054 $1,054 $1,800 $1,800 $1,800 $1,800 medical, dental, and vision for $1 per month plust $40 VBA and $5000 life insurance policy. County $4,695 $4,836 $5,327 $5,327 $5,327 $5,327 $5,327 $5,327 $5,327 $5,327 $6,497 $6,627 $6,759 $7,489 $7,821 Medical and dental insurance EJFR George $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $114 per day up to $10,944 $114 per day up to $10,944 $114 per day up to $10,944 $114 per day up to $10,944 $114 per day up to $10,944 $128 per day up to $12,288 $128 per day up to $12,288 $128 per day up to $12,288 $128 per day, up to $12,288/yr Adjusted by OFM every 5 years based on CPI. $12,288 equates to $1,024/mo No insurance. Per day = per meeting School Board $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Hospital $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $104 per day up to $9,984 $114 per day up to $10,944 $114 per day up to $10,944 $114 per day up to $10,944 $114 per day up to $10,944 $114 per day up to $10,944 $128 per day up to $12,288 $128 per day up to $12,288 $128 per day up to $12,288 $128 per day up to $12,288 Also eligible for health and dental insurance for self and immediate family. Port $200 per month plus $90 per meeting $200 per month plus $104 per meeting $200 per month plus $104 per meeting $200 per month plus $104 per meeting $200 per month plus $104 per meeting $200 per month plus $104 per meeting $254 per month plus $114 per meeting $254 per month plus $114 per meeting $254 per month plus $114 per meeting $254 per month plus $114 per meeting $254 per month plus $114 per meeting $285 per month plus $128 per meeting $285 per month plus $128 per meeting $285 per month plus $128 per meeting $285 per month plus $128 per meeting up to 96 meetings Includes medical and dental including family 96 meetings = $12,288 CITY OF PORT TOWNSEND CITY COUNCIL COMMITTEE ASSIGNMENTS Committee Name Scheduled Location Rep. Intergovernmental Collaborative Group Qtrly: Feb/May/Sept/Nov BOCC Whole Infrastructure and Development 1st Wed., 3pm Chambers DF/AH/MSCulture and Society 2nd Wed., 4:30pm Chambers PA/OR/ASAd Hoc Rules 2nd Thurs., 9am Chambers AS/OR/AHFinance & Budget 4th Tues.; 3 pm Chambers MS/AH/MM Alternative Electric Mgmt. Committee As needed City Hall #3 Unassigned Lodging Tax Advisory Committee Jan/Apr/Aug/Nov; 2nd Tues.; 3:00pm City Hall #3 PA annual meetingsNorth Olympic Peninsula Development Council (NODC)4th Thurs.; 1:30pm John Wayne Marina, Sequim MM (MS)12 Jefferson County Board of Health 3rd Thurs.; 2:30pm 615 Sheridan St.PA 12 Jefferson County Developmental Disabilities Advisory Board Jan/Mar/May/July/Sept/Nov; 4th Tues.; @ 2:45pm 615 Sheridan St.OR 6 Jefferson County Behavioral Health Committee 1st Tuesday; Every Other Month- 3:00pm to 5:00pm Public Health-Pacific Room AS 6 Jefferson County Clean Water District Advisory Council Quarterly 2nd Thursday Feb, May, Aug. Nov. 3-4:30pm 615 Sheridan St.MM 4 Public Infrastructure Board (PIF)unknown MS 1 Jefferson Co./PT Regional Emergency Planning Committee 4th Fri.; 10am PT Fire Station MM 4 Jefferson County FEMA funds (Dove House Advocacy Services, administrative agency)AS (MM alt)1 Jefferson Transit Authority Board 3rd Tues.; 1:30pm 63 4 Corners Rd.AS/DF 6 Peninsula Regional Transportation Planning Organization Executive Board 3rd Fri.; 10am Varies regionally AS (DF Alt)4 Surface Transportation Block Grant (STBG) Selection Committee Thurs., September 30, 2021 at 10:00AM DF 1 Climate Action Committee Feb/May/Aug/Nov; 4th Wed.; 3:30pm Cotton Building PA 4 Fort Worden Advisory Committee 3rd Thurs.; noon Bldg. 200 - Jean Dunbar Room OR 12 JeffCo/PT LEOFF I Retirement/Disability Board Apr/Nov; 1st Tues.County Admin Conf Room DF 2 Jefferson Higher Education Committee unknown MS OlyCAP Board of Directors Jan/Mar/May/July/Sept/Nov; 1st Wed.; 5:00pm OlyCap PT or PA offices AH 6 Joint Growth Management Steering Comm Not currently meeting MS/DF/MM JeffCom Administrative Board 4th Thurs.; 9:00am 7650 Oak Bay Rd.AS 12 PT Main Street HUD Loan Committee Spring & Fall 211 Taylor St.PA 2 Creative District OR 4 Fort Worden Public Development Authority 4th Wed (except Aug) 9am 200 Battery Way MS 12 Affordable Housing Task Force 2nd/4th Wed. 2pm 1820 Jefferson St.MS 12 Joint Oversight Board of Affordable Housing Task Force 4th Wed. 4pm 1820 Jefferson St.MS 12 Association of Washington Cities Nominating Feb. 9, April 13, June 22, 2021 3-4:30 AH 3 Jefferson Broadband Action Team every other Friday, from 8:30am to 10am next Feb. 12, 2021 2409 Jefferson Street MM 12 150 Total meetings/year in 2021 21 Avg meetings year/member (total/7) 56 Added 2016 - 2021 8 Avg meetings year/member added 94 tot diff 13 avg diff Days/times subject to change/please check with contact CITY COUNCIL STANDING COMMITTEES CITY BODIES WITH COUNCIL REPRESENTATION OUTSIDE BODIES WITH COUNCIL REPRESENTATIVES 10/7/2021 Form Pop County How Calculated Escalators Other Benefits # Meetings Salary history Notes City Mayor Deputy Member Sequim Manager 7,940 Clallam $565 $450 $350 Periodically reviewed by Council none none 2 Business, except Aug and Dec only 1 Committees and Boards: varies between 0 & 4 94-14 $150/member, $200/DM, $250/M + $20/extra meeting w/$80 cap + trvl 15-20: $250/member, $330/DM, $410/M Used Woodland as comp (pop 6500) Uses base rate + per meeting per diem ($150 + $50/@) Values reflect 2022 voted amounts per minutes email 9/27, 10/1, comp 10/6 Port Townsend Manager 9,815 Jefferson $900 $500 $500 Salary Comm none none 2 Business, 1 or 2 Study Same since 2007 See committee/boards for that analysis Airway Heights Manager 10,030 Spokane $1,200 $750 $500 No response Shelton Manager 10,470 Mason $500 n/a $500 Set by reorganization ordinance no plan as of this time. See note Health Ins. for previous commission, none for Council 2 Business, 2 Study Initial rate with this structure. See note Shifted from 3 person commission to 7 person Council in 2019. No discussion or consideration on salary adj. since then. Did have health insurance for 3-person commission, dropped with council. Gig Harbor Manager 11,490 Pierce n/a $713 $713 Salary Comm every 2 years (also sets COLA for intermim year, % based on HR input)none none 2 Business 5 bi-monthly Committees 4 external boards 96-11: $254/mo 12-$600/mo w/bi-annual COLA to $713 in 2021 Complete 9/29 Ridgefield Manager 11,560 Clark $1,050 $525 Salary Commission none none 2 Business 02-14: $50/meeting CM & $100/meeting Mayor to Maximum 15-16: $375/mo CM & $750/mo Mayor 17-19: $500/mo CM & $1050/mo Mayor Complete 9/28 More on Salary Commission: https://library.municode.com/wa/ridgefield/codes/code _of_ordinances?nodeId=CO_TIT2ADPE_CH2.62INSACO Poulsbo Mayor 11,660 Kitsap n/a $750 compare to like jurisdictions none none 3 Council plus committees 07-16: $6k/yr, 16-21: $9k/yr, 22 proposed: $12k/yr Complete 9/28 Kelso Manager 12,401 Cowlitz $1,000 $500 half councilmembers at $400, implies recent vote to increase - email 9/27, 10/1, no response Woodinville Manager 12,800 King $700 $600 email 9/27, 10/1, no response Port Orchard Mayor 15,260 Kitsap n/a $1,000 2017 Ordinance Council Vote none $50k Life and AD&D Policy 2 Business 1 workshop 07-12: $385.62 every other week, 13-16: $500 per meeting, 2017: $1,000/mo Complete 9/28 Anacortes Mayor 18,050 Skagit n/a $1,200 email 9/27, 10/1, no response Port Angeles Manager 20,200 Clallam $650 $600 $550 Ordinance none none 2 Business comm/board not provided no change since 2007 Complete 10/1 Total: all Cities less PT and Mayor Cities $5,665 $2,513 $7,188 Average: all Cities w/o PT $809 $628 $653 Port Townsend: repeated for comparison $900 $500 $500 I: How is Commission/Board base pay calculated? J: What are the escalators of Commission/Board base pay? K: What are the historical data for Commission/Board base pay from 2007 to 2021? L: How many regular monthly meetings? Are there any other Commission/Board benefits? M: What was the base pay 2007-2020? 2021 AWC - Monthly Salary Sequim Agenda 3/22/21