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HomeMy WebLinkAbout061509CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF JUNE 15, 2009 CALL TO ORDER AND PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers present at roll call were David King, Laurie Medlicott, Kris Nelson, George Randels, Catharine Robinson, Michelle Sandoval, Mark Welch, and City Clerk Pam Kolacy. Staff members present were City Manager David Timmons, City Attorney John Watts, and City Engineer Dave Peterson . Mark Welch arrived at 6:34. CHANGES TO THE AGENDA Mr. Timmons asked that approval of a contract with the Chamber of Commerce be added to New Business. There were no objections PROCLAMATION: AMATEUR RADIO WEEK John Ebner accepted the proclamation. COMMENTS FROM THE PUBLIC Chief Chuck Tandy reported that East Jefferson Fire Rescue is now "Downtown Thursdays" which will allow firefighters and downtown business owners to increase the Fire District's knowledge and familiarity with the unique characteristics of the buildings and routes of egress in the downtown area. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 108031 through 108116 in the amount of $207,456.72 Vouchers 108138 through 108283 (plus EFTS) in the amount of $729,505.15 Approval of Minutes: June 1, 2009 Ms. Robinson clarified the last name of a public speaker as Libby "Palmer". Spelling of Kristen Nelson's name corrected from "Kristin". Approve water/wastewater chemical contract City Council Business Meeting June15, 2009 Page 1 of 6 Motion: Catharine Robinson moved to approve the consent agenda with corrections to June 1 minutes. George Randels seconded. Vote: motion carried unanimously, 7-0 by voice vote. PUBLIC HEARING(S) Resolution 09-026, amending the 2009-2014 Six-Year Transportation Improvement Program (TIP) to add additional funding of a project and authorizing the City Manager to submit the revised TIP to the State Mayor Sandoval reviewed the rules of procedure for public hearings. No council member had any financial or property interests to disclose in connection with the matter. City Engineer David Peterson reviewed the packet material. There was no public comment nor were any written comments received and Mayor Sandoval declared public testimony closed. Ms. Nelson expressed a concern about the starting date for the Sims Way project. Mr. Peterson stated that the contract will provide that the contractor will be able to start on September 15, however the City is mindful of the dates for the Wooden Boat Festival and the need to keep traffic moving then. Resolution 09-027, approving the 2010-2075 Six-Year Transportation Improvement Program and authorizing the City Manager to submit this to the State City Engineer David Peterson reviewed the packet materials There was no public comment nor were there any written comments submitted. Mayor Sandoval declared public testimony closed. In response to Ms. Robinson's question about Priority 19 (Disovery Road Improvements), Mr. Peterson stated that sidewalks and a climbing lane have been added but the street still needs chip and seal work. Mr. Peterson agreed with Mr. Randels that the TIP may be added to or amended by Council action at any time it is deemed necessary. Motion: Mark Welch moved to approve Resolution 09-026, amending the 2009-2014 Six-Year Transportation Improvement Program (T1P) to add additional funding of a project and authorizing the City Manager to submit the revised TIP to the State. George Randels seconded. Vote: motion carried unanimously, 7-0 by voice vote. City Council Business Meeting June15, 2009 Page 2 of 6 Motion: Mark Welch moved to approve Resolution 09-027, approving the 2010-2015 Six-Year Transportation Improvement Program and authorizing the City Manager to submit this to the State. Kris Nelson seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS NEW BUSINESS Marketing Services Contract with CP Communications City Manager David Timmons reviewed the packet materials. Ms. Nelson asked if the the marketing contract would be reviewed every six months. Mr. Timmons stated that future contracts would be approved on ar annual basis. Ms. Robinson asked how many websites are currently in existence regarding Port Townsend and local tourism. Mr. Timmons stated that the City maintains EnjoyPT and will rework and integrate with PT guide and other web presences, with the objective of having an integrated regional platform. There was no public comment. Ms. Robinson asked that in future documents, reference should be to "lodging tax funds" not "LTAC funds." Motion: Catharine Robinson moved to authorize the City Manager to execute a professional services contract with CP Communications in the amount of $32, 500 formarketing sen~ices. George Randels seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 09-028, authorizing the City Manager to execute a contract with James Carey for Architect Services for the Library Expansion City Manager David Timmons reviewed the packet materials. In response to a question from Mrs. Medlicott, Mr. Timmons stated the funding is contained in the 2009 capital budget. There was no public comment. Motion: George Randels moved to approve Resolution 09-028, authorizing the City Manager to execute a contract with James Carey for Architect Services for the Library Expansion. Kris Nelson seconded. City Council Business Meeting June15, 2009 Page 3 of 6 Vote: motion carried unanimously, 7-0 by voice vote. Public Development Authority Mr. Timmons reviewed the packet materials. There was no public comment . Mrs. Medlicott stated she supports the concept and believes there has not been much process so would support referring the issue to a committe. She spoke in favor of removing mention of specific projects from the motion. Discussion ensued regarding the form of the motion, particularly regarding how much specificity regarding projects should be included. RECESS Mayor Sandoval declared a recess at 7:54 p. m. for the purpose of a break. RECONVENE The meeting was reconvened at 8:08 p.m. Motion: George Randels moved refer to the Community Development/Land Use Committee the PDA issue in order to evaluate the benefits of the formation of one or more PDAs to help address critical community issues such as preservation of historic assets, creation and retention of affordable housing and any other critical issues that may come forward. Laurie Medlicott seconded. Vote: motion carried unanimously, 7-0 by voice vote. Ordinance 3014, regulating solicitors of sales of goods and services and repealing Port Townsend Municipal Code Chapters 5.72 Door to Door Sales License and 5.88 Peddlers, Solicitors and Canvassers. City Attorney John Watts reviewed the packet materials There was no public comment Discussion ensued on the particulars of the ordinance. Because of the number of questions raised, it was suggested that the issue be referred to a committee for a more thorough review. Mofion: Cafharine Robinson moved to refer the issue to Finance and Budget Committee forreviewand recommendation Mark Welch seconded. Vote: motion carried unanimously, 7-0 by voice vote. City Council Business Meeting June15, 2009 Page 4 of 6 Contract with Port Townsend Chamber of Commerce Ms. Nelson stated she would be more comfortable recusing herself since she is presently the President-Elect of the Chamber although she has no personal financial interest in the matter. She left the room at 8:31 p.m. City Manager David Timmons reviewed the packet material. Mrs. Medlicott noted that this is another instance where "LTAC" funds should be changed to "Lodging Tax" funds. She added she has not seen a recommendation from the LTAC to increase funding as contained in this contract and asked if a supplemental budget would be necessary. Mr. Timmons said that because the contract contained a clause for reimbursement of expenditures and the original $68,000 was underfunding the appropriate expenses, the actual "not to exceed" amount has been raised; however the amount can be transfererd within the LTAC budget and will not necessitate a supplemental budget request . Ms. Robinson pointed out a typographical error in the third "whereas" which contains last year's budget amount and should be changed to the current amount; on page two (1.3) should indicate more clearly that the Chamber is constrained by statute on the ways they can spend money received from lodging tax funds; in #6, strike "remove the building" upon termination of the contract; and clearly indicate that public use of the restrooms is allowed. There were no objections and staff will make those changes as well as the appropriate changes of "LTAC'° to "lodging tax". There was no public comment. Ms. Sandoval stated she did not think we were paying for employee costs; Mr. Timmons stated that costs will only be paid for the VIC coordinator to perform non-Chamber functions as that can now be determined through the reporting of direct expenditures. Motion: George Randels moved to authorize the City Manager to execute a contract with the Port Townsend Chamber of Commerce for operation of a Visitor Information Center, Joint Marketing Activities, and Public Relations in an amount not to exceed $88, 865.00 (Lodging Tax funds), amended to change "LTAC" to "lodging tax" dollars and include a reference to the proper implementation of public restrooms and the uses thereof and correcf typographical errors as discussed. Laurie Medlicott seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ms. Nelson rejoined the meeting. PRESIDING OFFICER'S REPORT CITY MANAGER'S REPORT City Council Business Meeting June 15, 2009 Page 5 of 6 Mountain View School Lease Proposal Mr. Timmons noted there has been no Council commitment and there will be many more discussions with the School District. Staff has scheduled a walk through to look at the spaces in the facility. He also noted that enough funds are currently budgeted between the Pool and Police to pay for the lease costs and because of the potential for cost sharing with other agencies, the project may actually save money in next year's budget. Mr. Welch stated he will recuse himself from the discussion since he is an employee of the School District although he has no personal financial interest in the matter. There was no public comment. Motion: David King moved to affirm the City Manager's expression of interest in developing a lease agreement with the School District proposal. George Randels seconded. Vote: motion carried, 5-7 by voice vote, Laurie Medlicott opposed. Mr. Welch rejoined the meeting. STANDING COMMITTEE REPORTS SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Mr. Timmons stated that staff has been interested in bringing forward standards and criteria for maintaining properties in commercial areas; this may be scheduled for future Council discussion. COMMENTS FROM COUNCIL EXECUTIVE SESSION ADJOURN There being no further business, the meeting was adjourned at 9:14 pm. Attest: _~ ,, , ~ 1 ~, x., --r~- Pamela Kolacy, MMC City Clerk City Council Business Meeting June I5, 2009 Page 6 of 6