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HomeMy WebLinkAbout21-027 Amending City Council Rules of Procedure Article 4 – Committees, Boards, Work Groups, and Commissions Resolution 21-027 RESOLUTION NO. 21-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AMENDING CITY COUNCIL RULES OF PROCEDURE ARTICLE 4 - COMMITTEES, BOARDS, WORK GROUPS,AND COMMISSIONS WHEREAS, the City Council Rules Committee has worked over the last couple of months to complete a thorough review of Council Rules Article 4 Committees, Board, Work Groups, and Commissions; and WHEREAS, the Committee's recommendations on Article 4 include modifications that tie the Council committees to the advisory boards and other community groups; and WHEREAS, the Committee will continue its work reviewing and making recommendations regarding the remainder of the Council Rules of Procedures. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Port Townsend as follows the City Council Rules of Procedures Article 4 is amended as set forth in Exhibit A. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 7t" day of June 2021. �fis�iclielle Sandov 1. Mayor Attest: Approved irs to form: Joanna Sanders, MMC 1--leic i Greenw od City Clerk City Attorney Resolution 21-027 Exhibit A Page 1 of'14 C0 f A r Iff Is Town n C1 11 y "t , YORT T()WNS-END CITY COUNCIL RULES OF PROCEDURE A Comprehensive Collection of Meeting Rules, Coordination Procedures, Public Hearing Procedures, and Applicable References from the Revised Code of Washington Adopted June 19,2000 Revised October 2,2000 Revised April 16,2001 Revised March 4,2002 Revised April 15,2002 Revised June 3,2002 Revised June 17,2002 Revised August 5,2002 Revised February 23,2004 Revised March 1,2004 Revised February 22,2005 Revised May 1,2006 Revised March 3,2008 Revised September 11,2014 Revised November 3,2014 Revised April 8,2015 Revised June 22, 2016 Revised February 6,2018 Revised September 17,2018 Revised April 1,2019 Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 2 of 14 1 Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 3 of 14 AwriCLE 4 - COMMITTEVS BOARDS,-WORK GROUPS & COMMISSIONS.............17 4.1 Committees. ..........=11-- ... ...-- ..................--..........--......---........... .17 4,2 General Rules AnHicable to Resident.Advisor Boards ... ....... ..........--.........17 4.2.1 Dermitions............................... ....... ......... ............-- ,17 ............. --.... ...........�7 4.2.3 ............—...18 --Requirej"Lients ........ 4.2,5 Ot�ficei-s— Itidejliilificatiotiand Election,, ... ...... .........--......... 19 4:2 Lo BL[SilleSS ....... 19 4.2.7 Terms of Office and Vacancies. --........ ..... .. ...... ......--..........—.19 42-8 Conflicts of Interest,-- ...... ............ 4,2.9 Liaisons and Re.resentatives.......--........... .... ......... .........20 4"2.10 flroccdurcs.RecordLs and Minutes .......... ,....22 4.2.11 Mc -22 4.2.12 Cgmqwgicadons to Qjy COL 4.2.13 Com ......... .........-.........23 L.L- 1 4 L ......23 Exhibit E List of Standing Committees and Mission Statements.........................3�6 Revised Mafe-hMaj 3,20092021 COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 4 of'14 W ARTICLE 4 - COMMITTEES, BOARDS, WORK GROUPS & COMMISSIONS 4.1 Committees. The City of Port Townsend is a Council-Manager form of government and has adopted a committee structure applicable to the normal Council-Manager system. The City is constantly working to improve the ways in which the public can meaningfully access City Council and how the Li1y Council engages with, and encourages, it-i-zen cul blic involvement. The City values community volunteerism and recognizes its importance in promoting the City's health, safety, and wellbeing. The procedures governing all committees, boards and commissions, and task force groups established by City Council or involving a Councilmember, shall be as follows: (a) All standing committees shall be established or provided by Council resolution. See Exhibit E for current standing committees. (b) All other Council committees, boards and commissions, and task force group rules or operating procedures thereof shall be established by City Council directive with special attention to RCW 35A.13.120, and rules provided in Section 4.2, and after consultation with the City Manager. Such committees, boards and commissions, and task force groups shall be subject to periodic review to determine whether its function continues to be necessary and an appropriate use of City and volunteer resources. (c) Committees, boards and commissions, and task force groups shall make a recommendation, when appropriate, on proposed ordinances, resolutions, and motions within their area of responsibility or interest, before action is taken by the City Council. The appropriate spokesperson shall present the recommendation(s) w1-fie�htl at could lead to final action during the discussion of the business item on Council agenda. City Council values community input and will work with staff liaisons and volunteer members to ensure the groups have adequate training to record recommendations in the form of a motion from the body so recommendations may be forthcoming to City Council. (d) A-ppeWimratsFor A,dvisor 1'loarcls. a., a irLtmemlts shall lie ra rada b thy; C it Council after noininatiarl b tlae 'MSI or. q Council Member apointrflents shall be made by the Mayor subject to Getineil confirmation by the Cit i Council. 4.2 General Rules Applicable to Gitizen esident Advisory Boards All Advisory loarcls "l"ask laalees Incl cathel bcaclies sllc�rrld as,si t irI c()rII �letirl the Cit s adopted work elan. "1`lleir work Marls should coordinate with the City's strategic, 11inctional and we�r'I SECTION 4..2.1 Definitions Revised MarehMav 3,2008 2 COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 5 of 14 An "Advisory Board" means any -tII*m4teercsident committee or Gotntitissjetjcoiii Ill iss jon created by the City Council to give advice on particular subjects and perform such other functions as prescribed by the City Council. Advisory Board also indicates task force groups, subcommittees, or working groups formed by City Council resolution for short periods of time or for specific tasks. Each Advisory Board will or)erate under the direction fand coordinate with 01le ofthe standing City Council Coninlittees. coninlit be standing or ad hoc depending on the topic to be sty(lied and the needs of theCltv, Coininissiotis: Statutory bodies such as the Plannin&-CojLiniission or the Lodging Tax A IV's Committee A City "task force" is a body appointed by the City Council to study or work on a particular subject or problem for tai e-,ptifjx-'ase ften-fta set wiect. / task force will cease to existinect upon completion of its charge as given by the Council. SECTION 4.2.2 Purpose and Application The purpose of this section is to establish general provisions applicable to all Advisory Boards-., Co ill inissLi-olisancrFask, Forces. The provisions of this f-esohitionarticle govern Advisory Boards unless otherwise specifically provided by ordinance, motion.,or resolution of the City Council, or as may be required by State law. In establishing an Advisory Board, the Council shall consider the following: 1. Scope of work, and clear task description, including whether it is legislative or administrative. 2. Term and sunset provision. 3. Membership, nomination and confirmation process, and residency or other special member requirements pursuant to Section 4.2.4 herein. 4. Place of board within City or Council structure and to whom the Board will report. 5. Council fnember-Corninittee, assIR11111ellit and CoLincil committee liaison assignment pursuant to Section 4.2.9 an(l 42,10"herein. 6. Time frames for board action on tasks. 7. Time frames for Council or Committee action; for example, periodic review or interim reports. 8. Staffing.,if any.,for Advisory B+)aff1;j1oards and identification of which City Department bears any staffing responsibility or expense for board. 9. Any other matters appropriate to the Advisory Board's work SECTION 4.2.3 Scope of Work Revised MftrehMay 3,2008M COUNCIL RULES OF PROCEDURE Resohstion 21-027 Exhibit A CITY OF PORT TOWNSEND Page 6 of 14 A. Each Advisory Board, when it is formed, will have a specific statement of purpose and function, which will be re-examined periodically by the City Council, with input from the appointed Advisory Board members, to determine its effectiveness. This statement of purpose, as well as other information regarding duties and responsibilities, will be made available to all members when appointed. [� B. The City Council or governin c� may determine any specific guidelines or tasks to be referred to the Advisory Board by motion or resolution. If a majority of the board desires to be tasked with an additional project, a resolution will be forwarded� y+ r� iml-tsr eerasider�rtrera.tlaraaar la the Cit Managers office to the Cite Council for coils idera tion. The�it�y MiaLiz nsider whether the aro°ect fit» within the City's N orl< plar ri()r tQ 9oIwardiria the recominendatise to table same rrest rrratil SLICla orate xas tla µ C" tv i as ufficienii resources to assist the body in coni ill e�tel r the task. Council vrll r°evrew r para taakplecl rcc nests when forrararfatira tlae Cit 's annual work plan, The c lana p-er will reaulariv inform the City Council ty abled iteins, Council recognizes the value of community input in the governing process and encourages generative discussion within citizen advisory boards. Advisory but also narls°t balance the needs of"the entire "it. C. Each Advisory Board should develop a seepe-ef-work lan as defined by its enabling legislation and submit an annual plan for approval to the governing Council Commit:tee, annually when rec ulestecl. Theise A-tiiittaVW-or-k4.%tiarantral work_&g9 ns should be consistent with City Council's own work .plan strategic priofities ,Nara, comprehensive plan, and functional plans. Staff, C trrae"—.+rr t IICOLrncil committee liaison, and board cla m°will work together to coordinate the drafting and submission of the Board's Yknn ra-l~Warl- lanannual work plan. For boards that have a working budget and pre-existing funding streams, the work plan must be submitted during City Council's budget cycle. D. The scope of work for the Commissions suclLas tlae lcad Kira a `1"`ar Advisr�r Committee an,,] the Planning Commission, is set by statute. CitV Cocrracil niav refer adcliticrraal. pt°c�ts_or work to the statutory bodies that are related to their statutory remit. Commissions may also rec neat to additional nrOjCCIS r,rsin, alae process in paa°a yra:pli 4.2.3 B herein. SECTION 4.2.4 Member Requirements, Nomination and Confirmation Process, and Residency Requirements The number of members and any specific qualifications of each Advisory Board shall be set forth by resolution of the City Council. Unless otherwise specifically provided by applicable resolution or motion, or as may be required by State law, the following procedures and requirements shall apply to all members of each Advisory Board: A. Each person.,at the time of nomination and continuing uninterrupted thereafter wk-i-le.,serving on an Advisory Board shall be a resident o;f-nc own a business located in_, or work in the City. U Revised aVIeFeI►Mav 3,20092E21_ COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 7 of 14 B. Each person to be appointed shall be nominated by the Mayor for a specific numbered position on each Advisory Board. Vacant positions shall be posted and advertised according to City procedures. All applications received shall be reviewed by the Mayor who will confer and work with the Gaunc-ilcouncil committee liaison a*dto conduct an interview of the candidates and recommend the appointment to City Council for a vote. C. Each person shall be deemed appointed and shall commence service after confirmation by the City Council or on the effective date of the previous member's resignation, or on the expiration of the existing term for the position, as applicable. D. Each confirmation motion by the City Council shall include ending date and term for the position to which the person is appointed and such information shall be entered into the Council minutes. E. At the expiration of a member's term,the member may, at the discretion of City Council, hold over and continue to serve as a member until the member or a successor is appointed and confirmed by the City Council. F. Membership shall constitute a cross section of related interests. The City values community diversity among members serving on its boards. G. While volunteers are not limited to serving on more than one board at a time, pre- existing appointment(s) on other board(s) will be a factor in any new nomination. SECTION 4.2.5 - Officers—Identification and Election Each Advisory Board shall elect from its membership a presiding officer who will be referred to pas "Chair." The Chair shall serve in this capacity for one full calendar year,or until their successor is elected, or until the Board discontinues its operation, whichever is shorter. The Advisory Board may elect other officers as it deems necessary and such officers shall be set forth in the rules of procedure adopted by the Advisory Board. (See Section 4.2.9) SECTION 4.2.6-_Quorums, Transacting Business A majority of the appointed members of the Advisory Board shall constitute a quorum for the transaction of business. An affirmative vote of the majority of a quorum in attendance at any meeting shall be necessary to transact business or carry any proposition. SECTION 4.2.7- Terms of Office and Vacancies Appointments to boards shall be provided in the resolution establishing or providing for a Board. Vacancies shall be filled by the City Council, upon nomination from the Mayor, for the unexpired term in the same manner as the original appointment. Membership vacancies other than through expiration of term shall be filled for the unexpired term. Any member may be removed by Council action based on City Council's decision that removal is in the best interests of the City. Removal should not occur for disagreement with an official recommendation of the Revised MnrehMav 3,200822, COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 8 of'14 board or its members. A member voluntarily forfeits their position by the occurrence of three (3) consecutive and unexcused absences. SECTION 4.2.8- Conflicts of Interest If any members of an Advisory Board conclude that they have a conflict of interest or an appearance of fairness problem with respect to a matter pending before the Advisory Board so that they cannot discharge their duties on such an Advisory Board, they shall disqualify themselves from participating in the deliberations and the decision-making process with respect to the matter in question. Upon appointment, members shall complete and sign an acknowledgement that they have been given and reviewed the City's Code of Ethics. All Advisory Board Members shall complete a Code of Ethics, Open Public Meetings Act, and Public Records Act +nvingtm°ain ma in-person during their appointment and shall complete the next available offering. SECTION 4.2.9Liaisens-and-W-I)Y-eL*iitiIti City Council Committee l:.ach Advisory Board Task force and statutory body other than the Planning f;omnlissim.)W will l eggad to aLity '.oumcml Committee.—The Cnrmmci,l Committee will be meotsmble for assi� m monitorin the b el s womb amid .nsurmn t1a It it mneets tllc needs of the City, and contributes to aj,ovin tiro City°s work plan forward., �g. SECTION 4.2.10 Liaisons and Re resentatives Role of City Council Conintittee liaison A City Council 1.7misionconinlittee liaison shall be available to each Advisory Board for the purpose of providing a constructive relationship and open channel of communication between the City Council comnlittee the full City Council. and the Advisory Board without implying direction, review, or of the activities of the Advisory Board. The Mayor will make appointment recommendations to the full Council for the Council Igen-committee Liaison appointments. The committee liaison should review the IIIIittsAdvisor lomm°el's,agendas;and minutes;and stay apprised of the C-001m.4te"Advisor C3oa d's work. The Council som Banc sd rr ittcc liaison mr¢av attend eanifflit4ee-meetings as appropriate but is not a voting member of the Advisory Board. The Council"�+istm on mittee liaison should address any concerns regarding the eemmittee Advisory Board to the City Manager. A Council bi _i—wjPcorntnittee liaison may not be appointed to the statutory commissions F if a�n iro riate the Council committee ma assign a Council comm11iitee liaison to a task Ie`�Iees-,force. l-iaison functions and duties mna be defined and/or directed by the Presiding QFlicer with �rence emf"t"emtallciC Council committee liaisons to the Planning, Commission should refrgjnI:q!I ��II activity that could be construed as denionstratin a bias or as en ea unie in e� 2-arte communications. Such activities could include filcial ex�ressiemns car bod farm�rmrtl�e en ya �im� , iI� coral�mrsmmtions itl citizemas or other smicli activities.. Revised MarehMav 3,2m 08a2I COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit CITY OF PORT TOWNSEND Page 9 of 14 Role of Staff Liaison (1) to provide factual information upon which the members can rely in making their decisions and formulating their advice to the Mayor, Council, and City Administration; (2) to facilitate the meeting process by working with the Chair to schedule meeting times, dates, and locations, so as not to conflict with other City functions and activities; (3) to ensure that the City's policies on open meetings and public records are adhered to at all times by the committee, board or commission, or task force group; (4) to coordinate with the Chair on the various activities of the committee, board or commission, or task force group; (5) to provide continuity to the work of the committee, board or commission, or task force group by maintaining complete files of the work of the committee, board or commission, or task force group; and, (6) to facilitate access to these records upon request by any member, City official, City employee, and members of the public. (7) litate (ainmuraicafiona wMM the City Manager (-oto ensure thatthe activities of the claalaittbod r are c onsistelat with the Cit "s alo teal work lA n. To ensure that advi� sod board �I�i�si�r��sk� .. ap74-hi, members i;o up,*receive the appropriate trainin and inloi ni ation inclu lila gc�yelaaing leaislation. Role of City Manager The City Manager may appoint a primary staff liaison for each committee, board or commission, or task force group, to ensure that meeting notifications and recordkeeping occurs consistent with applicable State laws;to provide professional guidance, issue analysis and recommendations; to assist the board with research, report preparation, and correspondence in keeping with the board's council-approved work plan; and to perform other liaison duties as may be assigned by the City Manager. Incorporated by reference herein, Article 5, Relations with City Manager and Administration, Section 5.1, City of Port Townsend Council Rules, and RCW 35A.13.080. Role of Citizen lRea°ident Advisory Chair A Chair is selected annually by the Advisory Board members and shall serve a term of at least one full calendar year. The membership may request of City Council that a Chair continue to serve for more than one year. The Chair's role: (1) to call meetings; (2) to chair meetings; N (3) to set the meeting agendas in concert with appointed Staffistaffand City U Council biaisencommittee liaison; Revised MarehMav 3,2008M 08M COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 10 of'14 (4) to coordinate with appointed staff, City Council Lfaoqc,o���� wittc liaison, and City Manager, the City's needs, policies, and interests, when determined, and to communicate the same to the members on any matters under discussion or consideration; (5) to serve as the focal point of communication between individual members and Sta€€staff and Council bi-aise>}conunittee liaisons; and, (6) to serve as parliamentarian, ensuring that proper parliamentary procedures are followed at all times. (7) to foster leadership development in the Board for purposes of succession planning. Expectation for Git izenResident Advisory Member: 1. All meetings are to be conducted in public session, noticed in accordance with State Law, and in compliance with the Open Public Meetings Act and Public Records Act. 2. Individual members and the collective group should strive to be fair, impartial and respectful of the public, staff, and each other. 3. Members should respect the limitations of their individual and collective authority. The role of the committee is to advise City Council. The appointment does not empower the committee to make final decisions, unless authorized by State law or the group's enabling legislation. 4. Members should appreciate differences in approach and point of view, whether from each other, the community, City Council, or Sta€€staff. 5. Each member should participate in the group's discussions and work assignments, without dominating the discussion or activity of the committee. 6. The Chair should ensure that all members have a fair, balanced and respectful opportunity to share their knowledge and perspectives. 7. The members should attempt to reach consensus on issues. If consensus is not possible, strong differing opinions such as "minority" opinions should be recorded and acknowledged in the committee's report to the City Council. 8. Members should be transparent and shall disclose any information, interest or relationship of the member in or connected or related to the nature of the work being undertaken by the committee and in the method and timing for conveyance of recommendations to the City Council. SECTION 4.2.10-11 Procedures, Records, and Minutes Rules of order not specified by statute, ordinance or City Council generally will be governed by the most recent version of Robert's Rules of Order Newly Revised, 44141211 edition, or its successor volume. The Advisory Board may adopt supplemental rules of procedure. The City should provide for the taking of minutes and maintain the records of all regular and special meetings. Any Advisory Board may establish standing or ad hoc committees comprised of Board members to assist in accomplishing its duties and responsibilities. Minutes should be filed with the City Clerk's office within 10 days of approval. All correspondence conducted in the course of government business is a matter of official public record. "Public Record" is defined Q Revised MftMtMav 3,2,0}8= COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A Page l l of 14 CITY OF PORT TOWNSEND by its nature and not where it resides. A "Public Record" includes any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics. For the full statutory definition, see RCW 42.56.010(3). SECTION 4.2.0-12 _Meetings, Open Public Meetings Act, Public Records Act Each Advisory Board shall hold regular public meetings at such times and places as is deemed advisable or as provided for in the resolution establishing the board. All meetings of the entire committee, board or commission, and task force body, and of any subcommittee thereof, shall be subject to all requirements of the Washington Open Public Meetings Act and Public Records Act, and shall be open to the public, and shall be held at a public place at a regularly scheduled time, or at a special meeting time following notice as set by the City Manager. Notice of all meetings shall be provided to the Clerk's Office for publication. No meeting shall be scheduled without at least 48 hours' notice to the Clerk's Office unless special arrangements are otherwise made with the City Clerk or City Manager. SECTION 4.2.4413 Communications to City Council Expressions of an Advisory Board's position, recommendation or request for any action shall be in the form of a resolution, motion, or other written communication, setting forth the reasons, facts, policies, and/or findings of the body supporting the communication, and shall be directed to the City Council andvia the City Manager and staff liaison. Communications from such boards shall be acknowledged by the Council Presiding Officer; thereafter the City Clerk shall make an appropriate notation in the minutes. Should any member Q of the City Council determine that any such communication be officially answered by theme Council, the Presiding Officer shall place the matter on the agenda under New Business for the current meeting or any subsequent meeting. Any recommendations should be brought forward in agenda bill format with reference to the recommended action. The Board's Chair, or other Qappointed representative is encouraged to attend the City Council meeting and, if so, will be given time to share highlights of the recommendation or deliberation process. SECTION 4.2. 14 Compensation and Reimbursement of Expenses Members of Advisory Boards shall serve without compensation. Members shall be reimbursed for authorized travel expenses incidental to that service,which are authorized by the City Manager or by City Council resolution or motion. Members shall seek pre-authorization for any proposed expense. SECTION 4.2.44-15 Lobbying Efforts 1lbyn �h�uyTLe City Council establislies Advisory fnaffefs-,1 I.W- '"t eh eked and Task Forces riniaHl to assist with er i tiw oli y lati Al ec t� eenliarrying out the City ai+ages Revised A4archMav 3,200 IL_ COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 12 of 14 aL,-w—Ther are not advocacy UOUDS, 1'or this reason lobb� in�—as defined by the Public Disclosure Co 1,11 In iss iotI—o r the 04Ys--po,W) tier localslate or. 1'ederal 9��or 1�foiv-anothe- , 11 body-,fof-exa+iilJe-, the state �tco Im�ci 1, An Advisory 13,odyLloard is free to communicate positions to the City Council or a Council Committee on matters pertaining to the Body's purpose and function. A member of the Advisory Board is not authorized to speak for the Board;unless the Board has expressly authorized the member's eoffi+iRmie-atioiistatement. An individual member is free to voice a position, oral or written, on any issue as long as it is made clear that the member is not speaking as a representative of the City;or as a member of an Advisory Board. When the Advisory Board reaches a decision on a particular subject, the members shall abide by the group's decision once formalized and shall not advocate counter to the majority's decision in their capacity as an Advisory Board member. End of Article 4 - Committees, Boards, Work Groups& Commissions EXHIBIT E CITY COUNCIL RULES OF PROCEDURE Standing Coin ni ittees and Mission Statenieuts, COMMITTEES The Council shall have Financeand BLidget st�IjLfing cornip.. _ittee ail InfrastrLICtUre and Develol,.mierit st1i"Ind in D c(Aninittee. and a Culture and Societ standil x coIIimitt�ec, Other committees may be formed b 1 resolution as ad lioc committees when needed. Any ad lioc coninlittees shall be created by Council resolotioM that will define tl e ptirw—se 1111id role ofencliconinlittee. AJ hoc committees will cease meeting once thecommittee has comr)Jeted their assiggangegd t -1ga%sk Ls The Committees are created to sLIDDOrt the C()MIcil in review of comMex issues and aiovicle a means tofacilitatepublic policy l'orniation. The committees are also assigned as the Council's liaison willi resident-based advisor�tboard�actiy�ities, Ile Council asci gnsaencla Cit 's strateeic and work clans. Revised MafehMaI 3, lith 82L)2 I COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITY OF PORT TOWNSEND Page 13 of 14 A reLudar incel6w) schedule will be det��d bycLlch Cojtnii ittee, arid repqqgA 2�— j��� VLrr ity web site, and elsewhere has )�)ro Iriate, FINANCE AND BUDGET COMMI'll I TEE Mission Suatement: 1"he committee is entrusted with the restmisibihtv ofadvisinp,and makilig recommendatiotis in fillallcm illcludim, the budget, rates and fees, risk magaggrum, interlocal nreemeMs. and 'rile ll—Ovct��(I-c the C4 S1,0—d1 Thr j-.Acjvjs0r (Lot-L njittee. —1— hl additioll the committee,with the consent of flee CA may create Such SUbcommittees as it rnav decip necessary o"KI'le-xpediem to exparld public 1)rocess and mrticipation, T'he C011:1111itleg may recoinruc �nd such task forces oE�4c]K�kory bg;lrd -n as it may deci necessary, as OPOosed to creathig- SLICII SUbcomiLlittees, CULTURE AND SOCIETY COMMITTEE Missim Statement: '11leC0111111 —rttq�L i's e LitLkLsted 'rYLI 1m -esponsibilhy '11&Ai (L-L�lc I * -Afadvisi �icj re gird to (lie formation of ''ity COL11161 1)0]iCV with re%)ect to glatters relatiqg to t1j!L(-jty culture and society. iilclud._g in _Mq1unteer rc���)njtLqn and public art DkIll. ']'Ile committee will oversee the Library-A������public.................... In addition the committtef. with the consent of the City Council, inay create such Subcommittees ars' it rasa dearer rteccs ar or era edicrat to expa,91d public w-ocess,and,ppartici pation, ]'Ile ComplitLec tee raga tj adviser' boaj:LIS as it qla dge.! jend Such task Or qLly U�V, os�edto c�reatig ,�Such s�ubcommittce& INFRASTRUCTURE AND DEVELOPMENT COMMITTEE mh—sloli—statement, The committee is entrusted with the resoonsibilitv of advising and makim, reconnnendatiolls in regard to the formation of"City Coupcil 'olicy with respect to matters relating to the City's infrastructure assets needs and functional plans, including the acquisLition construction,and maimetianu of city streets� Sidewalks, I. Yllts of way, parks. utility assets, and other physi a[ ,— , ig sic a[ The committee will advise and make recommendations ill regard to the formation Of tilC Cit 's 1110LISillo, needs and development codes. The committee will oversec.Parks, Recreation, and free Advisory Board, hi addition, the committeewith tile consent ONJIC CitV COUncilmay create SLIC11 Subcommittees as it mav deem necessary or expedient to expatid public process,and parlic-illation. The Committee ma v iwominei-id SLICII task forces or advisory boards as it recce ale rap nee cssarr as a opposed to creatine Such subconlinittees, Revised MoMiMnX 3,20082021 COUNCIL RULES OF PROCEDURE Resolution 21-027 Exhibit A CITYOF PORT TOWNSEND Page 14 of 14 Revised MareliMav 3,21'i08202 8 COUNCIL RULES OF PROCEDURE