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HomeMy WebLinkAbout062221 Packet PARKS, RECREATION & TREE ADVISORY BOARD MEETING AGENDA June 22, 2021 | 4:30 p.m. | Virtual Meeting ****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts with the public required by the Open Public Meetings Act and the Public Records Act. The May 29, 2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in-person meetings are allowed. Participation will be by teleconference**** • Join via computer or tablet at http://joinwebinar.com enter 9 digit Webinar ID 489-143-707 • Join by phone in listen-only mode: (360) 390-5064 Ext. 3 access code: 177-060-048# • Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us I. Call to Order/Roll Call II. Approval of Agenda III. Approval of April 27, 2021 Minutes IV. Public Comment (3 minutes per person) V. Old Business A. Banked Capacity Review: Action, recommendation to support PROS plan funding with banked capacity investments. See attached screening list and workshop presentation provided to the City Council on 6/14/21. (Steve) B. Smoking in Parks Prohibited: Update with no action, City Council adoption. (Steve) C. Park Naming: Presentation of information on the naming of park adopted by the Master Gardeners with an unofficial name Dalia Park and the triangle at Kearney Street and Sims Way proposal for naming “Speaker’s Corner” as approved in 2019. (Chair Janke) VI. New Business A. Letter or condolences and appreciation for landmark tree advocate. (Chair Janke) B. Landmark Tree proposed (Chair Janke) C. Mountain View Pickleball Court Proposal and Dog Park modification. See attached. (Steve) VII. Trails: Standing agenda Item per new advisory board structure VIII. Staff update – Steve (10 minutes) A. Pool update B. Parks staffing update IX. Next Regularly Scheduled Meeting: August 24, 2021 X. Public Comment (3 minutes per person) and Board Comment (may include proposed agenda items for future meetings) XI. Adjourn Parking Lot Mountain View Pickleball Proposal 6/22/21 Existing Mountain View Campus Proposed Court Expansion Concept Drawing with Basketball Hoop MTV. Dog Park Perimeter Fence Divider Fence Small Dog Enclosure Area MTV. Dog Park Perimeter Fence Exist Basketball Courts Striped for Pickleball Proposed Concept Court Expansion Proposed Dog Park Modifications Remove Existing Locked Divider Fence to Increase Size Relocate Fence Expand Court & Remove Hoops PARKS, RECREATION & TREE ADVISORY BOARD MEETING MINUTES Date: April 27, 2021 Time: 4:30 p.m. Location: City Hall (virtual) Members Present: Debbie Jahnke, Brenda McMillan, Jennifer Rotermund, Jim Todd Members Excused: None Members Absent: John Nowak, Sean Kooman, Staff Present: Public Works Director Steve King, City Manager John Mauro, Library Director Melody Eisler, Youth Services Librarian Hillary Verheggen, Deputy City Clerk Haylie Clement Topic Motions/Recommendation/Action Approval of Agenda: The agenda was unanimously approved. Approval of Minutes: The minutes of December 1, 2020 were unanimously approved. Public Comment: There was none. StoryWalk Presentation: Library Director Melody Eisler and Youth Services Librarian Hillary Verheggen presented on the StoryWalk project at Kah Tai Lagoon. It was explained that the project ties into the PROS Plan, Library Strategic Plan and City Strategic Plan. Concerns were expressed that the project takes away from the nature of the park. Motion: Move to recommend the storywalk project. The motion passed 3-1 with Jim Todd opposed. Board Update: Public Works Director Steve King briefed the Board on items listed on the City webpage on urban forestry. Updates were provided on tree removal and replacement at the Golf Course, park kiosks, adopt a park recognition signs, and current pool operations. Park Rules Background and Smoking Prohibition: Steve King informed the Board that no smoking in parks is not included in the code as originally thought. It was noted that this is more for public health as opposed to fire prevention. Members expressed that vaping should be included as part of the new park rule. Motion: Move to recommend that the new rule move forward for council’s approval. The motion passes 3-1 with Brenda opposed. Annexation Funding: City Manager John Mauro presented on banked capacity noting that the funds may be spent on parks, capital projects, utility tax relief, and the City’s housing trust fund. Boards and Commissions Update: John Mauro provided a briefing on the Council Rules Committee’s work restructuring the current boards and commissions, explaining how it will affect the Parks, Recreation and Tree Advisory Board. Community Services Department Moving Forward: John Mauro led the discussion on the changes to the Parks Department. Election of Chair: Debbie Jahnke was unanimous elected as chair Meeting Schedule: There was a request to move forward with items from the last meeting agenda, including leash law signs on public beaches, park naming, and landmark tree designations. There was unanimous agreement to move to bi-monthly meetings. Public Comment and Board Comment: There was none. Next Meeting: The next regular meeting is June 22, 2021. The meeting adjourned at 6:00 p.m. Screening Criteria Match Creativity Reach Delivery Project Name Estimate Functional Plan Scale <$200k Safety Reduce maint/capital costs Match Source Match In hand Match Amount Youth/ Social Justice ADA Accessibility (to/in) Volunteers and Partnerships Low Complexity <2 yrs Points Golden Age Club Demo Dog park expansion 200,000$ PROS x x x Donation x 127000 x x x x x 10 Kitchen Shelter at Chetzemoka 150,000$ PROS x x x RCO/Don.x 127000 x x x x x 10 Park Kiosks 21,000$ PROS x x x x x x x x 9 Interpretive signage all parks 25,000$ PROS x x x x x x x x 9 Wayfinding signage all trails 15,000$ PROS x x x x x x x x 9 Chetz ADA trails expand 15,000$ PROS x x x Donation/ACAC x 127000 x x x x 9 Skate Park Fence 38,000$ PROS x x x WCIA x 23000 x x x 8 New restroom at Chetzemoka 180,000$ PROS x x x RCO/Don.x 127000 x x x 8 Chetz Improvements to views/entrance 30,000$ PROS x x x Donation x x x x 8 Tyler Street Stairs repair/lighting 50,000$ PROS/NM x x x x x x 7 Lighting and Railing at Haller stairs 150,000$ PROS x x x x x x 7 Pope plaza electrical for events 6,000$ PROS x x x x x x 7 Kubota Utility Vehicle for volunteer trail work 18,000$ PROS x x x x x x 7 Chetz ADA swing in one bay 2,000$ PROS x RCO x 127000 x x x x 7 MV Pool Drinking fountains 6,500$ PROS x x x x x x 7 General Trail improvememts - gravel 50,000$ PROS x x x Volunteers x x x 7 Skatepark repair concrete deterioration 50,000$ PROS x x x x x x 7 Bobby McG update play equipment 100,000$ PROS x x x RCO x x x 7 Bobby McG improve shelter/restroom 80,000$ PROS x x x RCO x x x 7 Golf Course/Mountain View Master Plan 100,000$ PROS x x x x x x 7 Bishop Park ADA swingset 30,000$ PROS x RCO/Don.x x x x x 7 39th Street Trail Boardwalk 200LF 60,000$ NM x x x x x 6 Picnic shelter/bathroom demo at Kah Tai 80,000$ PROS x x x x x 6 Master Plans for Chetz/Bobby/35th st/Bishop 60,000$ PROS x x x x x 6 Bobby McG ADA Swing bay 2,000$ PROS x RCO x x x x 6 MV Dog Park improvements 30,000$ PROS x RCO x x x x 6 MV Pool foyer heater 10,000$ PROS x x x x x 6 Pope park ADA parking and access 20,000$ Transp x x x x x 6 More Benches everywhere 12,000$ PROS x x x x x 6 Better trail map/access 15,000$ PROS x x x x x 6 Sather ADA loop trail 100,000$ PROS x x x x x 6 Chetzemoka ADA loop trail/beach access 50,000$ PROS x x x ACAC/Don.x 127000 x 6 Kah Tai ADA Improvements 40,000$ PROS x x x ACAC x x 6 Pickleball Courts (MTV Conversion)100,000$ PROS x x Pickleball Club ?80000 x x x 6 MV Pool inflatable play, slide 43,000$ PROS x RCO x x x 5 Skatepark add equipment 50,000$ PROS x RCO x x x 5 Chetz handboat launch 60,000$ PROS x x x 127000 x 5 Mini-Neighborhood Parks (In ROW)?x NH x x x 5 Agility equipment in dog parks/police?20,000$ PROS x RCO x x 4 Pope beach access improvement (conc remove 500,000$ PROS x RCO x x 4 Indoor Playground 1,500,000$ PROS RCO x x x 4 Splashpad 900,000$ PROS RCO x x x 4 Fitness Equipment - location?40,000$ PROS x x x 4 Inclusive Play equipment 400,000$ PROS RCO x x x 4 Parks Dump Truck - F550 65,000$ PROS x x x 4 Kah Tai Viewing Platforms/Blinds 30,000$ PROS x RCO x 3 Pump Track 800,000$ PROS RCO x x 3 New Pool with slide ?PROS RCO x x 3 Bishop Park Sims underpass ADA access 3,000,000$ NM RCO/ACAC x x 3 Change pool to salt/ozone ?PROS x x 3 Parks Shops/House ?PROS x x 3 EquityQualify Sustainability 6/12/2021 1 Banked Capacity Project Preview CITY COUNCIL WORKSHOP JUNE 14, 2021 Presentation Objective 1.Review April 12, 2021 Workshop 2.Review Banked Capacity Steps and Process 3.Present Project Screening Criteria 4.Preview Project Selection 5.Receive Feedback in Preparation for Next Steps April 12, 2021 City Council Workshop Review ➢Background of Fire District Annexation and Agreement ➢Process and Timeline ➢Eligible Uses of Funds ➢Background and Council Actions in 2020 ➢Preview of Project Goals and Potential Projects 2021 Steps and Process for $605,000 April Workshop Discussion May Resolution on process & timeline April & May Staff work on project identification, cost estimates, description of benefit June Workshop on project proposals July City Manager formalizes plan August Public Hearing on potential to levy banked capacity June 14, 2021 Workshop If Approved, Construction 2022 and 2023 Repeat Process in 2022 for $908,000 April Workshop Discussion May Resolution on process & timeline April & May Staff work on project identification, cost estimates, description of benefit June Workshop on project proposals July City Manager formalizes plan August Public Hearing on potential to levy banked capacity If Approved, Construction 2023 and 2024 Proposed Banked Capacity Investment Principles •Priority.Are projects in existing functional plans, which reflect established community priorities? •Scale.Are projects large enough to be visible and impactful but small enough to be delivered and fit within the limited funding? •Sustainability. Do projects reduce long term costs by investing in infrastructure eventually needing repair? •Match.Are there ways to leverage existing or anticipated matching funds to bolster delivery or scale of projects? •Equity.Do projects address geographic and other equity issues like disability access or race and social justice? •Creativity.Do projects use creative approaches to bring in community sweat equity or allow for neighborhood-based interactions or decision-making? •Reach. Are projects likely to benefit many residents or attract high levels of use and enjoyment? •Delivery.Are projects likely to be delivered on time and at/under budget? Project Screening Criteria: Banked Capacity –Transportation Functional Plan Principles Six Year Transportation Improvement Plan Pavement Preservation/Restoration Presented to Council Transportation Committee on May 19, 2021 Pavement preservation and restoration is an important element of the Transportation Functional Plan. This in one of four elements of the Street Comprehensive Plan currently under development to determine what it takes to fix our streets. The magnitude of deficiency to restore the streets to a sustainable maintenance level is massive for a community our size at $43 million, thus staff presented the Council Transportation Committee of a $10 million (2021 dollars) over 10-year program necessary to curtail the rate of deterioration and to illustrate what could be accomplished. For the purposes of this presentation, this slide illustrates the magnitude of work necessary to address our street infrastructure. Example of a 10 year -$10 million dollars program. Preserves/restores streets highlighted in orange. Project Screening Criteria - Refined 121 Streets & Non-Motorized Evaluated SCALE 1 1 1 1 1 • School Route • i.e. Business Park, Post Office •Traffic Calming • Shared-Use Street •Advisory Bike Lanes • Arterial/Collector Street • Loop Trail Total Possible Score 11 1 1 EQUITY 1 1 • On Time - Low Complexity and Permiting Requirements • Less than 2 years to complete and begin in 1 year • DASH Committee Priority Project List DELIVERY Key Connections Combined Solutions CREATIVITY REACH Will Attract High Levels of Use • Low Income / Subsidized Housing / Services PRIORITY Banked Capacity Transportation Project Rating Criteria • Leverages Match Funds in Hand • Gap Project - Completes or Extends a Previous Project 1MATCH SUSTAINABILITY • Reduces Long Term Infrastructure Maintenance Costs • Reduces the Dependence on the Automobile • Total Cost < $200K • Non-Motorized Transportation Plan • Street Preservation Plan • Six Year TIP 1 Project Screening Criteria - Refined 53 Parks Projects Evaluated SCALE 1 1 1 • Volunteers • Community Organizations • Neighborhood REACH 1 Total Possible Score 10 • Supports Youth Will Attract High Levels of Use 1 1 DELIVERY • On Time - Low Complexity and Permiting Requirements 1 • Less than 2 Years 1 • Completes or Extends a Previous Project EQUITY • ADA Accessibility • Socioeconomic Equity CREATIVITY Partnerships 1 • Total Cost < $200K SUSTAINABILITY • Reduces Long Term Infrastructure Maintenance Costs • Improves Safety MATCH • Leverages Match Funds in Hand • Reduces Long Term Capital Costs Banked Capacity Transportation Project Rating Criteria PRIORITY PROS Plan 1 Non-Motorized Plan Highest Scoring Streets and Non- Motorized Projects Total Cost = $13.8 Million or $5.4 Million excluding Disc. Road already funded Project Location From To Length Cost Total Cost Priority Scale Match Reach Delivery Points Type LF Non-Motorized Plan Street Preservation Plan TIP < $200K Reduces Maint. & Capital Costs Reduces Dep. on Auto. Match Funds In Hand or Gap Project Social Justice DASH List NH Inv. Or Sweat Eq. Traffic Calming Shared-Use Advisory Bike Lane Key Connections Will Attract High Levels of Use Less tha 2 years Curb Ramps Blaine St Mountain View D/W Entrance 30,000$ 2017 Non-Motorized Routes X X X Food Bank X Mtn. View Arterial X 9 Street Pacific St Cedar St Tremont St 66,581$ Street Preservation Plan X X X Water & Sewer Shared-Use RoadSchool Route Loop Trail X 9 Asphalt Path Spruce St Cedar St Center St 150 142$ 21,300$ Non-Motorized Plan X X X Gap Project School Route Loop Trail X 8 Street / Cycle Discovery Rd Grant St Sheridan St 30,000$ Non-Motorized Plan X X X Gap Project School Route Arterial X 8 Curb Ramps Washington St Madison St 40,000$ DASH Committee Priority X X X X Mem. Field Downtown X 8 Curb Ramps Lawrence St Tyler St 40,000$ 2017 Non-Motorized Routes X X X X FM Market Arterial X 8 Sidewalk Harrison St Franklin St Clay St 325 175$ 56,875$ Non-Motorized Plan X X Gap Project X Post Office Collector X 8 Curb Ramps 12th St Landes St 60,000$ 2017 Non-Motorized Routes X X X X Safeway Arterial X 8 Sidewalk 9th St McPherson St Hancock St 1,300 175$ 227,500$ Non-Motorized Plan X Gap Project Sub. Housing X Business Park East/West X 8 Streetscape Washington St Taylor St Monroe St 2,350,000$ Six Year TIP X X X X Mem. Field Downtown X 8 Street/SW/Cycle Discovery Rd Rainier St Sheridan St 8,350,000$ Six Year TIP X X TIB X School Collector X 8 Street Hancock St SR 20 9th St 67,833$ Street Preservation Plan X X Sub. Housing Adv. Bike Lane North/South X 7 Asphalt Path Cherry St A St E St 1,000 142$ 142,000$ 2017 Non-Motorized Routes X X X Fort Worden Loop Trail X 7 Street Walnut W Street Jackson 145,194$ Street Preservation Plan X X Adv. Bike Lane Fort Worden Collector X 7 Street W St San Juan/AdmiraltyWalnut St 163,807$ Street Preservation Plan X X Adv. Bike Lane Fort Worden Collector X 7 Streetscape Sheridan St 10th St 15th St 700,000$ Six Year TIP X X Gap Project School Route Arterial X 7 Street Lawrence St Harrison St Monroe St 1,331,314$ Street Preservation Plan X X X X Arterial X 7 Sustainability Equity Creativity Parks Total Cost = $1,316,000 Screening Criteria Match Creativity Reach Delivery Project Name Estimate Functional Plan Scale <$200k Safety Reduce maint/capital costs Match Source Match In hand Match Amount Youth/ Social Justice ADA Accessibility (to/in) Volunteers and Partnerships Low Complexity <2 yrs Points Golden Age Club Demo Dog park expansion 200,000$ PROS x x x Donation x 127000 x x x x x 10 Kitchen Shelter at Chetzemoka 150,000$ PROS x x x RCO/Don.x 127000 x x x x x 10 Park Kiosks 21,000$ PROS x x x x x x x x 9 Interpretive signage all parks 25,000$ PROS x x x x x x x x 9 Wayfinding signage all trails 15,000$ PROS x x x x x x x x 9 Chetz ADA trails expand 15,000$ PROS x x x Donation/ACAC x 127000 x x x x 9 Skate Park Fence 38,000$ PROS x x x WCIA x 23000 x x x 8 New restroom at Chetzemoka 180,000$ PROS x x x RCO/Don.x 127000 x x x 8 Chetz Improvements to views/entrance 30,000$ PROS x x x Donation x x x x 8 Tyler Street Stairs repair/lighting 50,000$ PROS/NM x x x x x x 7 Lighting and Railing at Haller stairs 150,000$ PROS x x x x x x 7 Pope plaza electrical for events 6,000$ PROS x x x x x x 7 Kubota Utility Vehicle for volunteer trail work 18,000$ PROS x x x x x x 7 Chetz ADA swing in one bay 2,000$ PROS x RCO x 127000 x x x x 7 MV Pool Drinking fountains 6,500$ PROS x x x x x x 7 General Trail improvememts - gravel 50,000$ PROS x x x Volunteers x x x 7 Skatepark repair concrete deterioration 50,000$ PROS x x x x x x 7 Bobby McG update play equipment 100,000$ PROS x x x RCO x x x 7 Bobby McG improve shelter/restroom 80,000$ PROS x x x RCO x x x 7 Golf Course/Mountain View Master Plan 100,000$ PROS x x x x x x 7 Bishop Park ADA swingset 30,000$ PROS x RCO/Don.x x x x x 7 EquityQualifySustainability Top Rated Project Illustrations Street Projects Non-Motorized Projects Parks and Trails P A C I F I C A V E N U E •Pavement Restoration •Checks the box serving many purposes •Valley Trail to the Fort (Loop Trail) •Čičməhán Trail •Creative District Trail •Water Line Looping •Stormwater •Utility infrastructure will be funded by utilities and will help provide match. S P R U C E S T R E E T T R A I L •Pave trail between Cedar Street and Center Street to make ADA accessible •This project completes the loop trail route to the Fort from Uptown in terms of a paved or sidewalk. This route is the most accessible route to the Fort with the least hills to traverse. •Compliments the Pacific project. U P T O W N & MTV A D A R A M P S •High Priority for DASH •Provides for accessibility to the existing sidewalk network •High degree of use. •Reduces project cost for pavement restoration on Lawrence by addressing ADA requirements ahead of paving. 9 T H S T R E E T S I D E W A L K •Extend the sidewalk to McPherson Street heavily used by pedestrians. •Continues first phase of high degree of success. •Serves affordable housing. •Completes gap of heavily used connections, ie to the Business Park. •Slightly over $200k C H E T Z E M O K A P A R K •The kitchen shelter is used heavily by many members of the community and is a small source of revenue for parks. •Currently the kitchen shelter is unusable due to rot in the walls. •There is an interest to restore the shelter to restore its historical and important presence in the park. B I S H O P P A R K •Adding a swing set will improve the usability of this park for children and families. PARKS SIGNAGE •Kiosks •Interpretive Signing •Trail Wayfinding Signing provides a way to communicate with our park visitors, such as maps, rules, points of interest, contact information, and ways to volunteer. Trail wayfinding signage improves safety, improves maintenance and volunteer efficiency, and makes our unique trail system more user friendly. Sharing Staff Takeaways from Streets Screening Analysis 1.Looking for opportunities for grant funds to achieve objective (save projects that would score well with grants) 2.Recognize opportunities for duplication or overlap to create win-win ◦Pavement preservation and bike lanes (Adv. Bike Lanes) ◦Pavement restoration with grants (i.e.Discovery) 3.Recognize that pavement preservation/restoration does not score well with this set of screening criteria. 4.Other than paved trails (Loop Trail), trail improvements may best be achieved with a volunteer program. 5.This screening criteria emphasizes ADA improvements. ADA improvements are required with pavement restoration thereby reducing future costs. Sharing Staff Takeaways from Parks Screening Analysis 1.Looking for opportunities for grant funds to achieve objective (save projects that would score well with grants) ◦RCO grants require 50% match. Future bank capacity investment in parks could leverage RCO grants. 2.Recognize opportunities for duplication or overlap to create win-win ◦Achieving multiple objectives in the PROS Plan 3.PROS plan specifies each park needs a Master Plan. This will help refine project list into bite size elements. 4.Other than paved trails (Loop Trail), trail improvements may best be achieved with a volunteer program. Trails are managed by Parks. A robust volunteer program supported by City equipment and supplies would be effective. Sharing Staff Takeaways from Screening Analysis 1.Project Screening is an inexact science. It can be argued that all projects contain some degree of benefit by the screening criteria. Staff screening is based on years of experience and attempts to recognize greatest number of people benefiting. 2.Geographic distribution has been considered by staff. Geographic Distribution is also addressed through equity and reach. 3.Large projects reduce number of projects significantly for this year. 4.Given number of projects in the functional plans, looking at multiple years of investments help illustrate cumulative impacts of improvements. (One bite at a time) 5.The ability to deliver projects given staffing resources is a consideration. Possible Project Selection –Staff Recommendation Project Type Name Project Cost Street restoration/Non-motorized Pacific Ave.66,581$ Non-motorized Spruce Trail 21,300$ Non-motorized Lawrence & MTN View ADA Curb Ramps 60,000$ Non-motorized Sidewalks 227,500$ Parks Chetzemoka Kitchen Shelter ($50,000 Match)100,000$ Parks Bishop Swingset 30,000$ Parks Parks kiosks, Intepretive, and Trail Signage 61,000$ Subtotal 566,381$ Contingency 38,619$ TOTAL 605,000$ Questions? ➢Will these projects demonstrate the investment principles and help garner support for 2023? ➢Is there support to further the functional plans by levying $600,000 in 2022 for these top-rated projects?