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HomeMy WebLinkAbout101920 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF OCTOBER 19, 2020 CALL TO ORDER/PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 19th day of October 2020 in the Council Chambers at 540 Water Street. Mayor Michelle Sandoval called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Amy Howard, Owen Rowe, Michelle Sandoval, and Ariel Speser with Monica MickHager excused. Staff members present were City Manager John Mauro, Public Works Director Steve King, Finance and Administrative Services Director Nora Mitchell , City Attorney Heidi Greenwood, Finance Manager Tony Hillman, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA There were none.. SPECIAL PRESENTATION Proclamation —Arbor Day Parks Recreation and Tree Advisory Board Chair Debbie Jahnke accepted the proclamation and reported on tree planting activities. Winter Warming Shelter Briefing Paul Heins of the Jefferson Interfaith Action Coalition spoke about the Winter Welcoming Center operations. Although there has been broad community support, Covid presented staffing challenges and a need for a larger space that is accessible and affordable. He and City Manager John Mauro have been exploring the possibility of using the Pope Marine building. COMMENTS FROM THE PUBLIC Public comment Written public comments were read by the Clerk as follows: Gerry Kress spoke about the Golf Course and potential housing projects in the area. Mary Critchlow, President of the Port Townsend Pickleball Club urged not renewing City Council Business Meeting October 19, 2020 Page 1 of 6 the YMCA lease and dedicating space for indoor and outdoor pickleball courts. Bob Gray spoke about food insecurity and importance of the US Department of Agriculture. City staff response Mayor Sandoval responded to specific comments from Mr. Kress. CONSENT AGENDA Approval of Bills, Claims and Warrants Electronic Fund Transfer in the amount of$20.95 Vouchers 166138 through 166159 in the amount of$93,593.80 Vouchers 166160 through 166165 in the amount of$317,883.58 Vouchers 166166 through 166170 in the amount of $2,399.85 Vouchers 166171 through 166231 in the amount of $55,805.33 Approval of Minutes: September 28 and October 5, 2020 Appointment of Jason Victor Serinus to the Arts Commission (Position 3, Term Expires May 1, 2023) Motion: David Faber moved to approve the consent agenda as written. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS Ordinance 3253 Providing for the Issuance of a Limited Tax General Obligation and Refunding Bond in the Principal Amount of $3,658,350 to Provide Funds to Refund the City's Outstanding Limited Tax General Obligation Bonds, 2010, to Repay the City's Limited Tax General Obligation Bond Anticipation Note, 2019, To Finance Capital Improvements and to Pay Costs of Issuing the Bond; Authorizing the Sale of the Bond to Kitsap Bank; and Fixing the Terms and Covenants of the Bond Finance Manager Tony Hillman gave the staff report. There was no public comment. During Council discussion, a suggestion was that when we move forward with projects that use capital funds, those projects funded by City debt might be more explicitly documented or reported. Motion: David Faber moved to approve Ordinance 3253 Providing for the Issuance of a Limited Tax General Obligation and Refunding Bond in the Principal Amount of City Council Business Meeting October 19, 2020 Page 2 of 6 $3,658,350 to Provide Funds to Refund the City's Outstanding Limited Tax General Obligation Bonds, 2010, to Repay the City's Limited Tax General Obligation Bond Anticipation Note, 2019, To Finance Capital Improvements and to Pay Costs of Issuing the Bond; Authorizing the Sale of the Bond to Kitsap Bank; and Fixing the Terms and Covenants of the Bond. Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ordinance 3254 Providing for the Issuance of a Water and Sewer Revenue Bond in the Principal Amount of $1,914,980 to Provide Funds to Pay Part of the Cost of Constructing Water System Improvements, to Repay the City's Water and Sewer Revenue Bond Anticipation Note, 2016 and to Pay Costs of Issuing the Bond; Authorizing the Sale of the Bond to Kitsap Bank; and Fixing the Terms and Covenants of the Bond Mr. Hillman gave the staff briefing as documented in the agenda bill. There was no public comment. Motion: David Faber moved to approve Ordinance 3254 Providing for the Issuance of a Water and Sewer Revenue Bond in the Principal Amount of$1,914,980 to Provide Funds to Pay Part of the Cost of Constructing Water System Improvements, to Repay the City's Water and Sewer Revenue Bond Anticipation Note, 2016 and to Pay Costs of Issuing the Bond; Authorizing the Sale of the Bond to Kitsap Bank; and Fixing the Terms and Covenants of the Bond. Adel Speser seconded. Vote: motion carried unanimously, 6-0 by voice vote, NEW BUSINESS Ordinance 3255 Related to Engineering Design Standards; Adopting Interim Standards for Street Lighting; Extending the Interim Regulations Adopted in Ordinance 3234 Public Works Director Steve King gave the staff report and discussed a dark sky initiative as a way to control light pollution. He responded to several questions about light shields and the continued exploration of warmer lights. The following individuals provided written comment read by the clerk: Debbie Jahnke noted the Engineering Design Standards are out of date related to guidance on street trees. Mr. King acknowledged receipt of the recommendations from the Parks Recreation and Tree Advisory Board and indicated that plans for progress on that standard would be addressed over the next year. Motion: David Faber moved to approve waiving Council Rules and approving Ordinance 3255 Related to Engineering Design Standards; Adopting Interim City Council Business Meeting October 19, 2020 Page 3 of 6 Standards for Street Lighting, Extending the Interim Regulations Adopted in Ordinance 3234. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 20-054 Authorizing the City Manager to Sign a Partial Release of a Utility Easement in Vacated Gise Street between 19th and 20th Street Mr. King gave the staff presentation on the recommendation to relinquish the easement that is no longer needed. He confirmed the release was requested by the landowner. There was no public comment. Motion: Pamela Adams moved to approve Resolution 20-054 Authorizing the City Manager to Sign a Partial Release of a Utility Easement in Vacated Gise Street between 19th and 20th Street. Ariel Speser seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 20-053 Extending a Special Event for the Phase Two and Three Reopening of the City of Port Townsend and Waiving Temporary Use Permit Fees as Part of That Event Mr. King gave the staff report and addressed questions related to the parking program, tent structures, and heat lamps. Mr. King noted that wind would be a large concern in the list of safety issues. There was no public comment. Motion: Ariel Speser moved to approve Resolution 20-053 Extending a Special Event for the Phase Two and Three Reopening of the City of Port Townsend and Waiving Temporary Use Permit Fees as Part of That Event. Owen Rowe seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 20-055 Authorizing the City Manager to Sign All the Documents Necessary to Expand the Capacity of the Rainier Street Regional Stormwater Facility Mr. King gave the staff briefing and reiterated that there was a budget of$1.7 million for the regional stormwater facility. To extend the pond would expand the budget and the developer would contribute the majority of that additional expense. The following individual provided written comment read into the record by the Mayor: Margaret Lee spoke about the project and asked for more information about the project and impervious surface. Mr. King responded to the questions raised in detail. City Council Business Meeting October 19, 2020 Page 4 of 6 City Attorney Heidi Greenwood noted that one more agreement with the developer is forthcoming for Council approval. Motion: David Faber moved to approve Resolution 20-055 Authorizing the City Manager to Sign All the Documents Necessary to Expand the Capacity of the Rainier Street Regional Ston-177 eater Facility. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. City Manager's Annual Performance Assessment Finance and Administrative Services Director Nora Mitchell gave the staff report and noted the request for an extension on the documented timeline. Ms. Mitchell fielded questions about the budget and she noted that Mr. Mauro could work with Council on shifting the future review schedule to a nonbudget time of the year as desired. There was no public comment. Motion: Ariel Speser moved to approve the use of a 360 multi-rater performance assessment tool to evaluate City Manager John Mauro's performance for the period from November 1, 2019— October 31, 2020 to be completed no later than December 31, 2020. David Faber seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Sandoval rooted that there are many meetings occurring. She also recognized the scheduling of many of the citizen advisory boards after a period off line. The PDA nominating committee would be bringing forward recommended appointments the first week of November. CITY MANAGER'S REPORT City Manager John Mauro reported there is a new allocation process for Cares Act funding for cultural and events. He also reported on department updates and listed companies who responded to the Golf Course RFPs. He then responded to questions about the pool opening because of the safety precautions and associated staffing expense. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Ms. Speser noted an ongoing request for clarity around public bathrooms and showers. There was an Intergovenmental Coordinating Committee proposal for bathrooms but due to the timeline it would be unlikely to be realized. She would like this need to remain a multi-jurisdictional goal. Mr. Rowe noted that the Fort Worden Advisory Committee is looking for advisory board members. City Council Business Meeting October 19, 2020 Page 5 of 6 COMMENTS FROM COUNCIL Mayor Sandoval called for kindness in the community especially regarding the election. ADJOURN There being no further business, the meeting adjourned at 8:10 p.m. Attest: Joanna Sanders, MMC City Clerk City Council Business Meeting October 19, 2020 Page 6 of 6