HomeMy WebLinkAbout090220 Final PTAC Minutes
Minutes of the Port Townsend Arts Commission Meeting of September 2, 2020 LOCATION: City Hall Conference Room 3
MEMBERS PRESENT: Nhatt Nichols (Chair), Julie Johnson, Michelle Hagewood, Shelly Leavens, Joe Gillard, Dan Groussman MEMBERS EXCUSED: Danny McEnerney, Simon Lynge, Nan Toby Tyrrell STAFF PRESENT: Executive Assistant Kelly Graves, City Attorney Heidi Greenwood, Deputy City Clerk Haylie Clement Topic Motions/Recommendation/Action
Call to Order The meeting was called to order at 3:03 p.m.
Approval of Agenda The agenda was approved without change.
Approval of Minutes for March/June 2020 Meetings The minutes of March 4, 2020 were approved with typographical revisions. The minutes of June 2, 2020 were unanimously approved. Public Comment Public comment email from James Scarantino was read into the record. Public comment from Denise Winters. Chair’s Update There was no update
Budget Update Staff explained that due to the current status of the City budget, the Arts Commission budget was abolished, and partially reinstated in the amount of $7500. There were 3
grantees that were paid out of the original budget, 3 events completely canceled and 6 grantees that still may or may not have their events.
Motion for Chair Nichols to contact all previously approved grantees, request new applications from any that have changed from their original approval and inform grantees that the Commission supports and honors all previous approvals.
Motion carried unanimously, 6-0 Motion for all new grant applications to be placed on hold until prior approved applications are completed.
Motion carried unanimously, 6-0
Review of Ordinance 3251 – Public Art
A draft ordinance was provided for the Commission to review and provide suggested revisions before approval at the next City Council Business Meeting.
City Attorney Heidi Greenwood provided information and
responded to questions from Commissioners.
Motion to convey to City Council that there was not enough time
to formulate a recommendation and that it was an unreasonable task to complete in the allotted time. Motion carried unanimously, 6-0
Topic Motions/Recommendation/Action
Main Street Letter:
Commissioners discussed the Main Street proposal which
was included in the meeting materials
Motion for Chair Nichols to draft a letter on behalf of the
Commission that they are interested in the process but would
need more details on what that process might be. Motion carried unanimously, 6-0 Playfest Decision: Chair Nichols explained that the Commission should discuss and decide whether to continue the Playwright program. The Commission expressed the desire to have
Denise Winter from Key City Theater present and share the History of the Playwright involvement.
Motion to defer this agenda item to a future meeting when Denise Winter can attend, and present to the Commission.
Motion carried unanimously, 6-0
New Way of Grant Funding
The Commission discussed the option for quarterly approval of applications to encourage new voices and allow more time for review and approval.
Motion to postpone until the October 7, 2020 meeting.
Motion carried unanimously, 6-0
Presentations/Voting Motion to postpone until the November 4, 2020 meeting. Motion carried unanimously, 6-0
Outreach Committee The Committee discussed the work of the sub-committee and where those items left off.
Motion: to have Chair Nichols and Commission member Leavens share a revised application and budget template with the Commission for review at the next meeting.
Motion carried unanimously, 6-0
Public Arts Committee
There was discussion about the need of the Public Arts Committee and whether the work on the public arts issue should be addressed by the Arts Commission as a whole.
Motion to postpone until the October 7, 2020 meeting.
Motion carried unanimously, 6-0
Angel of the Arts Motion to postpone till the October 7, 2020 meeting. Motion carried unanimously, 6-0
Next Meeting: October 7, 2020 at 3:00 p.m.
Adjourn: The meeting was adjourned at 5:00 p.m.