HomeMy WebLinkAbout100720 Agenda Packet
ARTS COMMISSION MEETING AGENDA
October 7, 2020 | 3:00 p.m. | Remote Meeting
****The State of Emergency declared by Governor Inslee temporarily prohibits in-person
contacts with the public required by the Open Public Meetings Act and the Public Records Act.
The May 29, 2020 Public Health Order by Jefferson County Health Officer Thomas Locke also
states no in-person meetings are allowed. Council will be participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com
enter the 9 digit Webinar ID 539-393-595 or listen by phone only (listening mode only) United
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Local Dial In – (360) 390-5064 access code: 155-675-573#
I. Call to Order/Roll Call
II. Approval of Agenda
III. Approval of Minutes – September Meetings
IV. Public Comment (3 minutes per person)
V. Commission Business
A. Orientation for new members – Kris Morris
B. Playwright Presentation: Denise Winters
C. Chair’s Update
a. Follow up: Main Street response and update
b. Follow up: 2020 grantee response and update
c. Follow up: 2021 Budget proposal email to City Manager
D. Budget Update
E. Ordinance 3251 – Follow up from Mayor Sandoval
F. Public Arts Committee Appointments
VI. Correspondence
VII. Set Agenda for Next Meeting
VIII. Next Scheduled Meeting – November 4, 2020 | 3:00 p.m.
IX. Adjourn
Minutes of the Port Townsend Arts Commission Meeting of September 2, 2020 LOCATION: City Hall Conference Room 3
MEMBERS PRESENT: Nhatt Nichols (Chair), Julie Johnson, Michelle Hagewood, Shelly Leavens, Joe Gillard, Dan Groussman MEMBERS EXCUSED: Danny McEnerney, Simon Lynge, Nan Toby Tyrrell STAFF PRESENT: Executive Assistant Kelly Graves, City Attorney Heidi Greenwood, Deputy City Clerk Haylie Clement Topic Motions/Recommendation/Action
Call to Order The meeting was called to order at 3:03 p.m.
Approval of Agenda The agenda was approved without change.
Approval of Minutes for March/June 2020 Meetings The minutes of March 4, 2020 were approved with typographical revisions. The minutes of June 2, 2020 were unanimously approved. Public Comment Public comment email from James Scarantino was read into the record. Public comment from Denise Winters. Chair’s Update There was no update
Budget Update Staff explained that due to the current status of the City budget, the Arts Commission budget was abolished, and partially reinstated in the amount of $7500. There were 3
grantees that were paid out of the original budget, 3 events completely canceled and 6 grantees that still may or may not have their events.
Motion for Chair Nichols to contact all previously approved grantees, request new applications from any that have changed from their original approval and inform grantees that the Commission supports and honors all previous approvals.
Motion carried unanimously, 6-0 Motion for all new grant applications to be placed on hold until prior approved applications are completed.
Motion carried unanimously, 6-0
Review of Ordinance 3251 – Public Art
A draft ordinance was provided for the Commission to review and provide suggested revisions before approval at the next City Council Business Meeting.
City Attorney Heidi Greenwood provided information and
responded to questions from Commissioners.
Motion to convey to City Council that there was not enough time
to formulate a recommendation and that it was an unreasonable task to complete in the allotted time. Motion carried unanimously, 6-0
Topic Motions/Recommendation/Action
Main Street Letter:
Commissioners discussed the Main Street proposal which
was included in the meeting materials
Motion for Chair Nichols to draft a letter on behalf of the
Commission that they are interested in the process but would
need more details on what that process might be. Motion carried unanimously, 6-0 Playfest Decision: Chair Nichols explained that the Commission should discuss and decide whether to continue the Playwright program. The Commission expressed the desire to have
Denise Winter from Key City Theater present and share the History of the Playwright involvement.
Motion to defer this agenda item to a future meeting when Denise Winter can attend, and present to the Commission.
Motion carried unanimously, 6-0
New Way of Grant Funding
The Commission discussed the option for quarterly approval of applications to encourage new voices and allow more time for review and approval.
Motion to postpone until the October 7, 2020 meeting.
Motion carried unanimously, 6-0
Presentations/Voting Motion to postpone until the November 4, 2020 meeting. Motion carried unanimously, 6-0
Outreach Committee The Committee discussed the work of the sub-committee and where those items left off.
Motion: to have Chair Nichols and Commission member Leavens share a revised application and budget template with the Commission for review at the next meeting.
Motion carried unanimously, 6-0
Public Arts Committee
There was discussion about the need of the Public Arts Committee and whether the work on the public arts issue should be addressed by the Arts Commission as a whole.
Motion to postpone until the October 7, 2020 meeting.
Motion carried unanimously, 6-0
Angel of the Arts Motion to postpone till the October 7, 2020 meeting. Motion carried unanimously, 6-0
Next Meeting: October 7, 2020 at 3:00 p.m.
Adjourn: The meeting was adjourned at 5:00 p.m.
Minutes of the Port Townsend Arts Commission Meeting of September 14, 2020 LOCATION: City Hall Conference Room 3
MEMBERS PRESENT: Nhatt Nichols (Chair), Julie Johnson, Michelle Hagewood, Shelly Leavens, Dan Groussman, Danny
McEnerney, Nan Toby Tyrrell MEMBERS EXCUSED: Simon Lynge, Joe Gillard STAFF PRESENT: Executive Assistant Kelly Graves, City Attorney Heidi Greenwood, City Clerk Joanna Sanders, Mayor Michelle Sandoval
Topic Motions/Recommendation/Action
Call to Order The meeting was called to order at 3:02 p.m.
Approval of Agenda The agenda was approved without change.
Public Comment No Public Comment
Review and provide recommendations on edits to Ordinance 3251 to City Council: Commissioners reviewed Ordinance 3251 and discussed possible revisions to the draft document. The Commission expressed that they were not given enough time to do
research and brainstorm ideas and would to have liked to
be involved in the beginning of this process to create this document.
Mayor Sandoval stated she will discuss this topic with City
Manager Mauro and see how the Commission should proceed.
2021 Budget Chair Nichols read a letter to the Commission from City Manager Mauro regarding Art Commissions 2021 budget.
There was unanimous agreement that Chair Nichols would send a proposal to City Manager Mauro requesting $20,000 for their 2021 budget.
Next Scheduled Meeting: October 7, 2020 at 3:00 p.m.
Adjourn: The meeting was adjourned at 4:41 p.m.
From: Jim Scarantino
Sent: Sunday, September 13, 2020 10:59 PM
To: publiccomment@cityofpt.us
Subject: Comment for Arts Commission 9/14/20 meeting
The Congress of Retired Police, Sheriffs, Etc,, with over 280 members in Port
Townsend and Jefferson County, and I have requested to paint a pro law
enforcement message in front of City Hall. The large volume of comments in the
August 17 City Council meeting unanimously supported this idea.
Since then, police officers of every race have been attacked and killed. In the case of
the deputies shot in Los Angeles, Black Lives Matter protesters blocked the entrance
to the hospital and cheered for the officers to die.
That is what the City is celebrating with the banner now on Water Street.
I wish to respond to misstatements by the City Attorney in your last meeting
1.A blanket prohibition against painting political messages on streets is not
unconstitutional, unlike banning speaking or leafletting, which would be illegal.
2.But once a city permits political messages, it triggers constitutional concerns in
how it treats other messages. Several cities are in federal court on this issue.Phoenix has denied all requests. Other cities recognized that their decision to
permit a political message was well-intentioned but rushed and failed to
consider the constitutional implications.
3.Neither the Portland nor Seattle street art programs permit political paintings.The works permitted are “art for art’s sake” or compositions related to the
sponsoring neighborhood.
Law enforcement officers deserve a mural in their honor. It would benefit our
community. A complete ban on political street painting is the simplest solution. But if
one political message stands, others deserve their place, and our proposal should be
approved.
Respectfully,
Jim Scarantino
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Ordinance 3251 Exhibit A
Page 1 of 3
Exhibit A
Chapter 3.50
PUBLIC ARTS PROGRAM – ONE PERCENT FOR ARTS
Sections:
3.50.050 Arts commission responsibilities – Process.
3.50.060 Public arts projects – City council approval.
3.50.050 Arts commission responsibilities – Process.
A. The commission shall make an annual review of all capital improvement projects as part of
the annual budget process in order to make its recommendation to the city council as to which
projects are subject to funding under the provisions of this chapter. In addition, the commission
shall review and make recommendation on projects at the direction of the city manager other
than during the annual review of capital improvement projects as deemed appropriate by the city
council or city manager. Their review and recommendation shall be undertaken in accordance
with the following procedure:
1. The commission shall meet with representatives of the city staff as designated by the city
manager in order to review proposed capital improvement projects and to determine which
projects are municipal construction projects subject to funding under the provisions of this
chapter. Such review shall take place in advance of the preparation of the city manager’s
budget report to the city council in order that the recommendations of the commission may
be considered by the city manager in the preparation of his or her budget report, and at other
times as deemed appropriate by the city council or city manager. The target shall be one
percent of eligible capital costs of municipal construction projects.
2. The city council shall review as a part of its budget review, and at other times as it deems
appropriate, the projects and the estimated expenditures proposed for funding. The city
council retains its discretion to determine whether or not it is appropriate for such funding to
be incorporated as a part of the budget and shall fix at the date the budget is approved the
estimated expenditures for public art to be funded in accordance with the provisions of this
chapter and also shall determine the level of general revenue funding to the municipal arts
fund for the general purposes set forth in this chapter.
3. The city council determines to establish the level of funding at such time as substantial
construction plans for municipal construction projects have been prepared and approved by
the city council; provided, the city council, in its sole discretion, may choose to limit or
eliminate funding in the event of a significant budget overrun for a particular project, if it
believes such action to be in the public interest.
B. The commission shall be responsible for working with the city manager (or designated staff)
to recommend to the city council the method of selection for commissioning of artists, for
reviewing the design of, execution and placement of, and acceptance of works of visual art
funded by this chapter, subject to final approval by the city council.
Ordinance 3251 Exhibit A
Page 2 of 3
C. The city does not intend public art to be a “public forum” and therefore reserves the right to
control the art displayed on all city property, including permanent painting or other art
installations on city streets and sidewalks. The city reserves the right to deny display of art or to
remove art displayed if, in the sole discretion of the city manager or designee, the art depicts:
1. Violent images
2. Sexually graphic images
3. Nudity
43. Religious symbols or desecration of the same
54. Hatred of persons or groups of people
6,5. Support for or opposition to a candidate or initiative on the ballot
7.6. Imagery that may be inappropriate to maintain in or upon public property
7. Advertises a good or service for purchase
CD. The commission shall have such other duties and responsibilities as the city council may
assign by resolution or other council action.
3.50.060 Public arts projects – City council approval.
The city council specifically reserves to itself final decision-making authority regarding the
funding, purchase, erection, siting and installation of works of public art; provided, nothing
prevents the city manager authorizing street paintings, intersection murals, community-designed
crosswalks, or temporary (not to exceed one year) placement of works of public art consistent
with the intent of this chapter and public safety. The city council indicates its intention to use a
selection process and public process which incorporates members of the city’s arts commission,
and which provides opportunity to citizens to comment on any aspect of funding, purchase,
erection, siting and installation of works of public art. The city council encourages the city
manager to consult with the arts commission and the public prior to approving any street
paintings, intersection murals, or community-designed crosswalks.
The city manager will, in consultation with the arts commission, develop a permit application for
street paintings, intersection murals, and community-designed crosswalks. The arts commission
will review proposed street paintings, intersection murals, and community-designed crosswalks
for consistency with this Chapter and will make recommendations for approval to either the City
Council or the City Manager. The City Council ,will have final approval of any permanent street
paintings, intersection murals, or community-designed crosswalks that are consistent with this
Chapter and public safety. The City Manager will have final approval of any temporary (not to
exceed one year) street paintings, intersection murals, or community-designed crosswalks.
For public art, including any street paintings, intersection murals, or community-designed
crosswalks, proposed for installation in an area subject to design review, the city council will
process the installation through the city’s design review processes.
Ordinance 3251 Exhibit A
Page 3 of 3
Once installed, art work is solely owned and maintained by the city. City council has final
authority to relocate, remove, or destroy artwork, following recommendation from the arts
commission. Loaned art may be accepted by the city manager for a period not to exceed one
year, and by the city council for a period not to exceed two years.
1 of 3 (continue on back)
City of Port Townsend Arts Commission Application for Financial Support
Use additional space as needed. We encourage applicants to submit the application as an attachment to an email. Please submit at least one month ahead of the event and one week prior to the next Arts Commission meeting. Return completed applications to artscomm@cityofpt.us
Date of Application
Organization Name
Responsible Individual
If under the age of 18, please provide the name of an adult willing sign an agreement with the City on the applicant’s behalf
Address
Phone Number Email
Project or Event Name
Date(s) of Event(s)
Amount Requested
Admission Charge $ Donations accepted? ☐Yes ☐No
Is there at least one free or “pay what you wish” performance? ☐Yes ☐No
Total Budget $ Please attach the proposed budget for this event.
List other sponsoring agencies to whom you have applied Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy of the assessment report or complete the attached Venue Accessibility Statement.) ☐Yes
☐No
Describe the public benefit to the community:
2 of 3 REV02/10/20
Explain how the City’s funding will support the project. If the project can still be done without City funding,
show how the requested funds will improve the project:
Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is
designed to bring in visitors from the area, how you will advertise to those visitors:
If this event has received Arts Commission funding in the past, please explain any proposed changes to the
event and any change in the requested funding amount.
Please attach the proposed budget for this event.
3 of 3 REV02/10/20
VENUE ACCESSIBILITY STATEMENT According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available [funded] by local governments, their instrumentalities or agencies.” Thus, in order to operate legally and to assure that ALL members of our community may benefit from arts events funded (wholly or in part) through the PT Arts Commission any event receiving funding must be held in an accessible venue and that accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. "Accessible" means that anyone in a wheelchair, scooter, walker or on crutches or cane(s) can gain access and entry to and enjoy/participate in the event being held as can anyone who is temporarily able-bodied - this includes access to accessible restroom/ toilet facilities. The accessibility of several Port Townsend area venues are on record. If you are not sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of charge. Call 360-379-0274, or 360-379-5064. Please check each question below. For further information, consult the booklet “People First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor. Can a person with mobility issues or using walker, crutches, wheelchair, or scooter:
☐ Park near venue in a Handicapped Parking space?
☐ Enter the building without assistance? (i.e. no stairs or barriers to entry, door able to be opened with closed fist and not too heavily weighted minimum)
☐ Enjoy/participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair
seating, elevator or lift if more than one floor minimum)
☐ Are the restroom/toilet facilities accessible? (i.e., toilet at least 17" high, grab bars minimum
requirements)
Who do we fund?
The Port Townsend Arts Commission (PTAC) can fund either organizations or individuals
who are bringing public art to the Port Townsend area.
What is funding available for?
We fund projects that bring the arts to the public, meaning that it funds projects with artistic
merit that culminate in some sort of an event that is open to the public. This often means a
performance, but it can include things like exhibitions, talks, screenings, or any arts
education related public project. First time applicants are strongly encouraged. Each PTAC
funded event must have either free entry, or at least one pay-what-you-want performance.
Please note that every project must have an event taking place in the calendar year in which
it was approved. This can get a little tricky if your event is in early January, so please keep
that in mind when you are applying.
When should I submit my application?
We take applications year round with the deadline based on your project, so you don’t have
to worry about missing a once a year deadline. We review applications in the order in which
they are received, and currently we are able to see nearly all of our applications each month.
If you submitted an application with us and your event is more than a month out, and it
happens to be a busy month, we may bump your application review to the next month.
In general, we recommend that you apply early in the year when we still have our full funding
budget, and that you apply well in advance of your event. Our meetings are the first
Wednesday of every month, so in order to be considered you should submit by the 20th of
the month prior to the one you would like to be reviewed in.
Can my event be funded after it’s happened?
In short, no. But we are more likely to fund your next project if you can prove that you have
successfully created other events.
What is LTAC and how do I get LTAC funding?
LTAC is the lodging tax that is collected from hotels and b&bs in the city, and used to fund
programs that bring more tourists to our area. PTAC was given some of these funds that
they can pass on to arts organizations who can prove that their event brings in outside
visitors. As an example, you are advertising your event in Seattle, and you are able to collect
some kind of data on how many people from outside Jefferson County have attended your
event.
What are ways I can track out of town participants for LTAC?
If you are using a digital advertising platform you can request that data from the person that
you bought ads from, that’s the high tech way of going about it. A low tech approach would
be asking for a show of hands if you’re holding an event where you’ll have everyone's
attention, or asking for a zip code at the door. As long as you are able to include this data
and the way that you tracked it, we’ll be happy to release LTAC funds to you.
I’ve submitted my application, now what?
PTAC will review your application at our next meeting, which is the first Wednesday of the
month. You’ll get an invitation to join us for the review processes if your application is going
to be reviewed. We highly recommend that you do this, you’ll have a chance to clarify any
points we may have questions over, and your passion for your project can help us to see the
benefit it will have for our community.
We will make a decision on funding at that meeting, and if you are unable to attend you will
be notified of our decision via email.
My Application was approved! What happens next?
Congratulations! We know you’ll create something fantastic for our community. Now the city
is going to issue you a contract requiring your event to happen as indicated. After your event
takes place you’ll need to submit an invoice and a follow-up report. After you’ve submitted
these, then the city will issue a payment.
I’d like to change elements of the project that you have already approved. What do I
need to do to make sure you’ll still fund me?
PTAC needs to be kept in the loop. If you need to make changes to your project that is ok,
we understand that sometimes things need to be modified, but in order to be transparent to
the community we need to make sure that those changes are in the public interest. Please
email PTAC your changes so that we can discuss them and approve them at the next PTAC
meeting.
If you do not let us know about any changes, then we may not be able to release the funds
to you for your project.
ORGANIZATION NAME:
PROJECT NAME:
DATE:
Please Specify
if the funds are
Secured or
Anticipated
Amount
Grant Amount
Requested
from PTAC
Amount
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-$
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-$ -$ -$ -$
-$ -$
-$ -$
-$ -$
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-$ -$
-$ -$
-$ -$
Total Project Expenses (must equal project income)
Amount requested from Port Townsend Arts CommissionTotal Income from Other SourcesTotal Project Income (must equal your project expenses)
Port Townsend Arts Commission Funding Request Budget Template
INCOME EXPENSES
Instructions: Enter descriptions and amounts in the appropriate columns. For "Help," click on a cell with a red triangle in the corner.
Source of Income Detailed Expenses
Grant amount requested from PTAC
Income from other sources
From:Angela Gyurko
To:artscomm@cityofpt.us; CityCouncil; publiccomment@cityofpt.us
Subject:personal thoughts on Public Art in Port Townsend
Date:Thursday, September 3, 2020 4:39:29 PM
CAUTION: External Email
Dear Arts Commission and City Council —
As the City Council and Arts Commission discuss the idea of Public Art in Port Townsend, I would
like to contribute the following thoughts to the conversation, and if time permits, I would like these
comments to be read aloud at the next meeting.
All of Port Townsend is an homage to white men: the name, the style of buildings, the street
names. Port Townsend is in Jefferson County, a county named after a white man who owned
between 175 and 200 slaves, a man who at age 44 began the systematic rape of a 14-year old
girl named Sally Hemings. Jefferson County is in Washington State, named for a man who, while
doing much to bring our fledgling nation together, also owned 100-120 slaves.
I think there’s enough around us honoring white men.
Public Art in Port Townsend should serve as a public means to correct the imbalance already
present in our society.
For those of you not familiar with the “Doll Test,” I’ve included the link to an article on a seminal
study that showed how much representation matters.
https://www.naacpldf.org/ldf-celebrates-60th-anniversary-brown-v-board-education/significance-
doll-test/
On a more personal note regarding representation, as a child growing up, I loved math and
science, but my whole life, I was told girls don’t do math and science.
I cried at the movie Hidden Figures. These were the women I needed to see when I was a child,
something to counter the message everything else around me – the speakers on PBS shows, the
actors on TV – told me: girls aren’t mathematicians or scientists. Then I got angry. Why did I have
to wait until I was 48 years old to see smart women celebrated on the big screen?
With that little rant out of the way, here are the criteria I recommend when considering Public Art
in Port Townsend.
Does this art installation celebrate a group traditionally marginalized in the history of the US?
Is this art installation tied to a specific date in history? Please provide appropriate background.
What image or words will this art installation include? Have you googled the image, the slogan,
and its acronym to make sure that the image, words, or acronym of the words are not connected
to groups, either present or past, that support hate, genocide, or denial of proven history?
Are there other statutes, symbols, building or street name, or works of art already present in Port
Townsend to celebrate this person, group, date, or event? If so, why is additional representation
important in this particular case?
Until we have a street in Port Townsend named LQBTQIA Boulevard, I think we need to have
rainbow crosswalk on Water Street so all LGBTQIA persons know that they are welcome here.
Until we have a street in Port Townsend named for Chief Chetzemoka or other indigenous leader
(might I suggest renaming Jefferson Street), we need more art installations and plaques
acknowledging the natives of this land, and a crosswalk painted in colors chosen by the native
residents of town.
I want a crosswalk painted in colors celebrating our African American residents and another one
celebrating our Latinx residents, with colors and designs chosen by representatives from each
community. When they walk through town, what do they see that tells them they are welcome,
that they are part of this community?
I want an art installation and plaque commemorating the Chinese settlers of this town for this
same reason.
If any Japanese residents of the town were moved into an internment camp during World War II, I
want a statue and plaque apologizing for that horrific behavior.
I want little red crosses painted in a crosswalk honoring our medical professionals who are serving
us so well in this pandemic.
I want little food symbols painted in a crosswalk honoring all the farmers, grocery workers, and
restaurant workers who keep us fed.
We all see and smell the papermill, but let’s put it on a crosswalk, celebrating the way it kept this
town afloat during the Great Depression and thanking them for their early switch to recycled
cardboard, preserving jobs in this town when so many other mills didn’t.
Likewise, let’s put boats on a crosswalk, celebrating the economic and artistic contributions to the
town made by our maritime workers, let’s have one dedicated to musicians, and let’s let the artists
go nuts on their own crosswalk for their contributions.
I want a crosswalk painted blue honoring our emergency responders, and if there’s any other
group in town I forgot, I apologize.
We can scatter the decorated crosswalks all over town, put out a map, and help draw tourists to
the new business park up behind the Goodwill, to Uptown, and to other businesses off the main
drag to help distribute the business. We’re Port Townsend. We do creative things like this all the
time.
There is enough art to celebrate everyone, we have enough crosswalks to paint, but at the same
time, let’s make sure we are fully inclusive and welcoming.
Thanks for your attention and consideration,
Angela Gyurko