HomeMy WebLinkAbout20-006 Declaring an Emergency and Ratiying the City Managers Approval of all Applicable Documents to Allow for the Repair of the HVAC System at the Port Townsend Public LIbrary Resolution 20-006
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RESOLUTION 20-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, DECLARING AN EMERGENCY AND RATIFYING THE CITY
MANAGER'S APPROVAL OF ALL APPLICABLE DOCUMENTS TO ALLOW FOR
THE REPAIR OF THE HVAC SYSTEM AT THE PORT TOWNSEND PUBLIC
LIBRARY
WHEREAS, Section 3.46.090 of the City of Port Townsend Municipal Code, and
Section 39.04.280(1)(c) of the Revised Code of Washington allows exemptions to competitive
bidding requirements under emergency conditions; and
WHEREAS, on the evening of January 30, 2020, one of three HVAC units at the Port
Townsend Public Library failed; and
WHEREAS, this failure has caused cool temperatures in parts of the Library and
additional pressure on the remaining two HVAC units; and
WHEREAS,the City Manager has declared repairs to the HVAC system an emergency
based on the need to provide heat to patrons and staff at the Port Townsend Public Library; and
WHEREAS, the City's municipal code requires City Council to concur with the City
Manager's declaration of emergency by passage of a resolution; and
WHEREAS,the City Council finds that it is in the best interest of the City to declare an
emergency and authorize the execution of all necessary documents to repair the Port Townsend
Public Library HVAC;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
Sect'ion 1. The City Council hereby declares an emergency justifying the waiver of
certain contracting processes.
Section 2. Staff's actions as set out in Parks and Recreation Director Alex Wisniewski's
February 3, 2020 memo (Exhibit A), are ratified and confirmed.
Se:ctioia 3. The City Manager may take any additional administrative actions consistent
with this Resolution.
Resolution 20-006
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ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this Yd day of February 2020.
Michelle Sandoval
Mayor
Attest: Approved as to form:
h
Joanna Sanders, MMC -1emclifree wo ci ITITITITITITIT
City Clerk City Attorn y
Resolution 20-006
Exhibit A
City F FortoO> 1925 Blaine Street { Part Townsend,WA 98368 36 379 5081 I wwwAtyofpt.us
TownSl
PARKS, RECREATION&
COMMUNITY SERVICES
2/3/2020
Re: Emergency Repair to Library HVAC
John,
On January 30, 2020, staff discovered burned wires and contacts on one of three HVAC units at the Port
Townsend Public Library. The burned wires and contacts caused the unit to fail. Staff turned off power
to the failed unit. The unit is one of three Library furnaces;this particular unit serves most of the Library
ground floor. Because of the failed unit in the building, temperatures on the ground floor are cooler
and uncomfortable for staff and patrons. Staff are using electric space heaters as a temporary fix in
some work areas. Additionally, the remaining two units must compensate for the third.
Staff reached out to Mac Air Northwest who provided an estimate to repair the third unit. Mac Air
Northwest does the annual furnace and boiler maintenance for most of the City facilities, but this repair
is outside the scope of their existing contract. The City Manager approved the estimate for the repair
and will sign the contract based on Council's approval this evening.
Thank you,
Alex Wisniewski
Parks, Recreation, and Community Services Director
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